If it's not ready on time it will be done when it suits me.

[Diamondsgreen]

I do some work for a charity board - think clerking for school governors, although not that.

I am employed (ie not SE) and have an annualised hours contract, which equates to about 10 hours per week. Some weeks I will be very busy and work most days, then several weeks with no work.

All the meetings are planned in advance, with dates for papers known and reminders sent well in advance. One week before meetings I upload papers to a system that means all members can review them ahead of the meeting.

Some people are always late and expect me to "just" upload them when I receive them.

It's not a big job, but it takes longer than you'd think when you have to set up the lap top, deal with two factor authentication, re format papers etc and it's not good use of my time to do it just for one paper.

I plan my time to work on the date the things are due, on the other days I'm not thinking about work at all. Strangely, this working pattern suits me becuase I have other things to do with my time.

So, for example, there is a meeting next Tues. I have some papers but not all. I'll upload what I have and send a message saying the missing ones will be added once received. However, I have no planned work now until Monday, so would it be unreasonable to do it then?

I am busy, in that I have plans between now and then, but I could find time to get it done if I had to, I just don't like the way this "little" PT job expands when I have to keep logging on to do one short task, or the way I have to keep checking emails to see if it's ready.

Yes, if you're saying you'll upload them once received that implies you'll do it within about 24 hours. Not the night before.

It would be clearer if you gave set times for documents to be sent and uploaded and make it clear that anyone who misses the final deadline won’t have their documents uploaded. So long as you’re not doing less than your contracted hours that shouldn’t be an issue.

You need to be more transparent: “All the papers received by the deadline have been uploaded. Any others which follow will be uploaded on Monday.”

They have all that. The dates for meetings are agreed at the start of the year, papers are due to me 7 working days before the meeting, I post 5 working days before.

I remind everyone when the draft agenda is agreed, three weeks before the meeting.

Plus they all have a schedule which includes all these dates.

It is an issue (for me) if I do my hours one hour at a time, because it eats into a whole day I would have had to do something else. It's like you having a day's leave but "just" having to do a quick Zoom call.

Your message is misleading, you won't be adding them when received

Nothing wrong with doing it to suit you but you need to communicate that clearly

You need a conversation about process and timelines. Until you’ve had that then you should do what you say and upload when you get them.

ultimately you are there to do the job, as and when it’s required. If there is an issue with trustees then you need to address this with the chair. Without that I’d expect my clerk to be on hand at all times.

Yeah why say you'll upload them when you receive them. Obviously you'll do so at some point after you receive them but saying that isn't especially helpful either.

Just set a timeframe that works for you. And tell them it'll be by X day/time.

Otherwise it sounds like they'll be added at the exact time each individual thing comes to you, so multiple additions of materials.

I think you're probably on slightly dodgy ground here - you're employed as annualised hours, not one day a week. That's usually because the work is ad-hoc but needs doing when it needs doing, not when you save enough of it up to make a day's worth.

10 hours a week
have you multiple school boards and meetings that take up your time ?
10 hours a week
10 hours a week
sorry I work 37 hours FULL TIME these other people may work full time
I know this isnt helpful but nagging them isnt going to help