Have people in office jobs successfully used AI to help them organise their workload better? Any tips?

[pomeglamate]

Sorry if this sounds like the most basic question ever. I don’t work in an office environment and don’t have the kind of job where I need AI to keep track of projects etc.

Husband is ND (AuDHD, emphasis on the Au) and struggling hugely with his mid level professional office job. Just losing track and getting overwhelmed and losing cognitive capacity and flicking between projects and taking forever to complete things. Quality of his work is suffering as well, I think because of the overwhelm. He’s about to go on a PIP and it’s just really quite heartbreaking because he can do it, iyswim, he can do every individual bit of it, but the executive function to keep track and finish stuff and organise stuff is just not there.

my questions:
has anyone successfully used AI as a sort of personal assistant/organisation tracker?

Does anyone have any other tricks and tools that have helped them? he is trying meds again but historically has not found them helpful. Just want to make sure we’ve explored everything. Thanks in advance.

I showed copilot my 101 to do lists and asked how I coukd store it in one place and know what to do next/prioritise. It made suggestions and I now have a 1 page self colour coded priority list that effectively feeds off the other pages. I really just have to look at that 1 page. It does rely on me uploading the initial data.

Worth asking AI what it suggests for his workload.

I don't use AI to keep track of projects. I use Microsoft Planner or a bog standard checklist for that. But my projects and tasks are quite small, there's just a lot of them. I also use OneNote to keep a Wiki of how to do everything and email templates. A lot of things I do only once a year so it's good to be able to go back and look at what I did last year.

I do however, use Copilot to help with my Outlook inbox when I have too many emails and I'm not going to get them done all in a day. My inbox is basically my to-do list as pretty much all my tasks come through there. Out of hours (yes this is bad) I go through my emails as they come in, archive anything not relevant, and flag everything I need to action. (He could do this in the first 30 mins of his day, though) When I start work, I ask Copilot to triage my inbox. This helps with my cognative load of deciding what to do and task paralysis of getting them started. I then write these down in my notebook and draw checkboxes (novelty) next to them. Then I go through them in the order that pleases me. (ADHD novelty) or a practical order, such as batching all the phone calls when the office is quieter (less distraction) or sending everything that needs printing to the printer so I only go there once. Sometimes I start with a small task to start the momentum. Sometimes I bump the urgent task down the list a bit because PDA and telling me to do something ASAP makes me not want to do it. It doesn't matter what order things get done as long as they get done!

I do have a paid subscription to ChatGPT but I mostly use it for problem solving things like Excel formulas or cataloguing drama. It is useful for things like bouncing ideas around or reminding me of all the awesome things I do come appraisal time.

I also have an industry based AI that we are allowed to use for confidential stuff, and it's useful for rewriting reports and emails or sorting service user data.