There’s something called ‘Digital Preservation’ and EVERY organisation should have a Digital Preservation Policy. Many institutions have them such as the Parliamentary Archives, The National Archives, The National Records of Scotland, The Public Records Office of Northern Ireland plus many U.K. Universities (including Warwick, Glasgow, Durham, Cambridge) Banks, Libraries etc...
It’s not just about having ‘back-ups’ it’s about preserving an organisation’s digitally created documentation so that it can be located, retrieved, accessed and preserved for future use. One of the main reasons for having a robust Digital Preservation Policy is that an institution can be accountable and protect itself from reputational damage should anyone challenge them on details of policy implementation, finance etc... It’s just basic house-keeping and means nobody can just pop stuff in the shredder and go ooops! we’ve lost that vital document. I’m beyond shocked that an organisation as important as the ONS has put up such a feeble excuse as ‘staff changes’ to explain why they don’t have this critically important documentation.
As someone has said, if they are paying third parties for services out of the public purse then there should be complete transparency. Where is their accountability in this?