soggy14 - maybe it is time for the boss to consider the benefits of conference calls, video over the internet and so on, so travel is no longer needed.
The time lost (getting there, and getting back, doing no work) plus the expenses payable to cover such travel, over the course of a year, would be better used in getting any necessary accounts and equipment to make travelling once a fortnight obsolete.
Even something like AOL Instant Messenger (which can be recorded to be the basis of minutes of the meeting, and allows anyone to 'butt in' if they have a relevant comment to add) would be a useful start without the need for webcams or microphones and a fast connection (would work just as well over dial-up if someone had no broadband).
Save the planet, cut carbon, stop travelling to meetings like this...
Of course the boss might need to visit different people once a quarter or so, and it mnight even be that 'regional´ meetings could be held so those staff close to some suitable location would see the boss in person, but it would mean the bulk of the travel would be by one person (of course the boss won't like being the one who stays overnight in different hotels for a week or two once a quarter).
The costs would surely be lower overall and 1 person travelling long distances is more environmentally acceptable than lots of people making frequent (fortnightly) trips, some of them quite lengthy if 2.5 hours is not the longest...
I will keep fingers and toes crossed for you if you drum up the courage to suggest it!
Serendippy - I will have to start a list soon. If my venture takes off I would need info on school holiday dates to ensure the busy periods for billing clients would avoid them, and as schools (well, PTAs) and 'local' (to where staff are) charities would benefit, I would have to grow the business in stages to have enough web servers to carry the load :)