“It is great they have triedto organise a trip”
They have organised a trip.
They have negotiated with the school office, checked that no timetable clashes exist.
They have researched and booked the destination and read and re read its H and S policies, double checked for potential hazards and accessibility, checked that there is somewhere to eat lunch, go to the toilet, have a run round. Worked out the finances and a contingency plan to cover non payers, non attendees, wet weather.
Booked the coach from an approved company. double checked timings, parking, accessibility.
Drawn up a school risk assessment sheet pertinent to that venue and all activities. Had this signed off by the school.
Checked that children with medical needs are catered for, that children needing 1-1 are covered. Made sure first aid equipment is available and a first aided is included in the group.arranged for additional adults as required.
Planned the day / activities / groups/ equipment if required.
Found the sick buckets, paper towels, wet wipes and bin liners.
Informed school catering that fsm packed lunches will be needed for x children but that xx children will not need catering for.
Sent out initial letters.
Sent out information letters
Checked payment and permission slips, negotiated reduced payment for some children, checked that PP childrens payment is covered.
Sent final letter explaining on the day arrangements re clothing, timing, packed lunch etc.
Taken many deep breaths because taking responsibility for other peoples children on a trip is unbelievably stressful, but usually worth the effort and a sleepless night.
for teachers organising trips.
All you had to do was keep track of a few messages from your child’s school.