Exam papers can be sent electronically/faxed and exams taken at alternative centres/public buildings if necessary - this state school in Oxfordshire had an exam contingency plan in 2015/16 for such eventualities...
- Centre unable to open as normal for scheduled examinations
*In the event that the head of centre decides the centre cannot be opened for scheduled examinations, the relevant awarding body must be informed as soon as possible. Awarding bodies will be able to offer advice regarding the alternative arrangements for conducting examinations that may be available and the options for candidates who have not been able to take scheduled examinations.
Centre actions:
Centre to open for examinations and examination candidates only, if possible.
Centre to use alternative venues in agreement with relevant awarding organisations (e.g. share facilities with other centres or use other public building, if possible)...
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Candidates unable to take examinations because of a crisis - centre remains open.
Criteria for implementation of the plan:
Candidates are unable to attend the examination centre to take examinations as normal.
Centre actions:
Centre to liaise with candidates to identify whether the examination can be sat at an alternative venue in agreement with the relevant awarding organisations...
10.
Exam Papers not arrived in time / Students issued with wrong exam papers
Criteria for implementation of the plan.
Candidates are unable to sit exam due to wrong paper being delivered.
Examination papers not delivered to school on time.
Centre actions:
Centre will check all exam papers upon arrival in school and will alert the appropriate Awarding Bodies of any discrepancies.
If this happens on the day of the exam, contact the Exam Boards immediately.
Awarding organisations to provide centres with electronic access to examination papers via a secure external network
Exam contingency plan 2015/16
Awarding organisations to fax examination papers to centres if electronic transfer is not possible.The Examinations Officer would need to ensure that copies are received, made and stored under secure conditions
.
11. Disruption to the transportation of completed examination scripts
Criteria for implementation of the plan.
Delay in normal collection arrangements for completed examination scripts.
Centre actions:
In the first instance centres to seek advice from awarding organisations and normal collection agency regarding collection. ... School should not to make their own arrangements for transportation without approval from awarding organisations.
Centre must ensure secure storage of completed examination papers until collection.
All exams scripts must be stored in the secure Exams Office. If this
is not accessible, then in the safe in the Main Front Office...
Joint Contingency Plan in the event of widespread disruption to the Examination System in England, Wales and Northern Ireland dera.ioe.ac.uk/16235/1/2012-12-11-joint-contingency-plan-november-2012.pdf
GOV.UK
Emergencies and severe weather: schools and early years settings www.gov.uk/emergencies-and-severe-weather-schools-and-early-years-settings