Accountant ? Role and Responsibilities
Organise the staff payroll ensuring proper procedures are in place
Register with Inland Revenue and deal with tax returns / National insurance
Committee ? Role and Responsibilities
Keep the parents notice board up to date
Keep all essential documents safe
In consultation with the leader ensure that Ofsted requirements are met following inspection
Ensure that all national standards for the setting are met
Ensure that all relevant documents are displayed during the session
Ensure parents are encouraged to be involved in all the preschool activities
Ensure the preschool is a safe place for everyone
Help with organising parents evenings for new and existing parents
Work closely with the Nursery manager
Start and finish meetings on time
Ensure all policies are up to date and reviewed annually
In consultation with the manager ensure that staff implement all policies
Ensure that CRB checks are completed on all staff
Make sure that staff contracts are current and staff have copies of disciplinary and grievance procedures
Fundraising
Collecting vouchers
Publicity
Produce publicity materials as agreed by the committee
Assist with marketing the pre-school
Prepare and send press releases as necessary
Welcome everybody
Write employee contracts and job descriptions
Sit on interview panel for potential new employees
Parents
Support fundraising events
Be involved
Keep pre-school matters confidential
Help organise events
Welcome new families
Help regularly during the pre-school sessions
Assist with cleaning nursery equipment and toys
Attend Nursery events eg. AGM and Nativity
Secretary ? Role and Responsibilities
Draw up an agenda for meeting with the other officers
Notify members of the date, time and venue of meetings
Book meeting rooms and other venues as necessary
Bring all correspondence to meetings and if urgent deal with as appropriate
Write letters as directed by the committee
Inform Ofsted of any changes in opening times, sessions or proposed change of premises
Inform Ofsted of any changes in staff or committee
Inform CIS of any officers, staff or mailing address
Write up and deliver minutes of meetings and agendas to relevant people
Keep all pre-school families informed of news events and activities
Treasurer ? Role and Responsibilities
Keep a written record of all receipts and payments
Bank any cash or cheques received promptly
Prepare and present the annual accounts to be independently examined before the AGM
Obtain cash floats for fundraising and other events
Ensure that everyone who has incurred expenses is offered reimbursement
Deal with funding issues regarding children receiving Nursery Education Funding together with the Preschool manager
Prepare forward budgets with the other officers
Receive bank statements and check them against accounting records
Take account books to all meetings and report on the latest balance and financial position
Ensure that insurance cover is adequate and reviewed annually and renewed promptly
Deal with grant applications for additional funding together with the chair and other committee members.
Send annual returns to the Charity Commission
Receive copies of bank statements
Obviously these are for our setting ie we have a paid accountant. Our county ran a great course and I have copied the info from their handouts and re-jigged it a bit.
The general committee one will be kept hidden I think. No-one would ever join would they ....but actually with jobs delegated the officer roles should not to too bad
Obv the parents one is not public either, but is encouraged through letters home etc .
HTH.