NHS AL (Request for Assistance with AL Balance Discrepancy)

[msagile2605]

Please can someone help

Request for Assistance with Annual Leave Balance Discrepancy

I had booked my AL and my boss gave me a go ahead, however today erostering came back and said i only have 5hrs remaining which i think its not correct.

After reviewing my AL balance and have noticed what appears to be a discrepancy. I would greatly appreciate your assistance, based on my understanding and NHS 10 years of continuous service, I believe I am entitled to 33 days (247.5 hours) of annual leave, in addition to 9 days of Bank Holidays (BH), totaling 314.5 hours
Based on my contract ending 16.1.24 my calculations is showing as below

185.63 hours
(24.75 days) 67.5 hours
(9 days) 253.13 hours

My employment contract commenced on 16.01.23 and is set to end on 16.1.24. According to my calculations, the balance for 10 years of continuous service should be 253.13 hours. However, the erostering team has calculated it to be 197 hours.

Additionally, I would like to request assistance in calculating the hours/days I have taken between 16.1.23 and 31.3.23. This information is crucial for determining the total hours I have utilized thus far in my entire time in my current Trust.

Any help with this issue is highly appreciated.

Thank you for your time and assistance in resolving this concern.

Are you full time or part time?

Do you have access to your rostering data base?

A leave 'day' is 7.5 hours, so your basic calculation is incorrect.

Your post is very difficult to understand.

You say you have 33 + 9 days leave, so what are the calculations for 24.75 + 9 days relate to?

What balance is is that you make 253.13, balance of what after what?

Whose calculations are these that you have shown above and where does the 197 fit in?

Why are you calculating in hours anyway? Is this because you are part time as it is completely unnecessary otherwise. And if you are part time then nobody can help without knowing what % of a full time employee you are.

10 yrs service plus 8 BH = 247.5 /7.5 = 33 days + 60/8 = 307.5 hrs.
plus extra BH = 7.5 = 315hrs this year.

Are you basing your annual leave calculation from April 2023 and not the January? As annual leave in nhs trusts tends to run from April to April. Do you work bank holidays? As I believe that allowance is only if you have to work them.

As previous posters have said there are many questions to answer, but
-you only accumulate leave for a full month worked, so both January’s may not count.
you weren’t employed for NYD BH, so not included.
it may differ from Trust to Trust, but our leave runs from April to March.

33 days PLUS bank Holidays??

No wonder there is no money in the NHS.

Also , are you full time - 37.5 hours per week.

Yeah I would say they have calculated it from April rather than Jan, that's how they do it it in my trust. And i don't think you will get the full allowance for Jan 2024 either.

Is your allowance not 33 days including bank holidays??

As far as I am aware a/l in NHS always runs 1st April to 30 March and the fact your contract ran Jan to Jan wouldn't change that.

In our trust you loose any leave you don't use by the end of the leave year. Thus, your current entitlement will be from April 1st to the end of your contract.

Is your Trust using Allocate software? We’ve had no end of trouble with the way it calculates annual leave allowances.

No it is 33 days plus bank holidays. If op works shifts, so some bank holidays , the bank holiday allowance would just be part of her total leave allowance , to be booked whenever she wants. If op doesn’t work any bank holidays those hours would be deducted automatically as each bank holiday passes.

Yes. That is the reason why the NHS is in trouble. Nothing to do with chronic underfunding by this government or recruitment and retention issues in meaning that frontline staff are struggling with their workload.

Email Amanda Pritchard now with your fantastic insight.

Your annual leave year should run April to March. So you will have had an allocation from Jan to March this year, and a separate allocation from April to Jan. I've run the dates through my Trust's AL calculator, assuming you work 37.5 hours. 16th Jan 23 to end of March comes out as 51 hours. April 23 to 16th Jan 2024 is 264.50. That seems high but one of the 2024 Easter bank hols is in this leave year, as well as both 2023 Easter bank hols, so the full year total is 322.5. All figures are including the bank holiday allowance.

How many hours did you taken of leave and bank hols Jan to March, and how many have you taken so far since April? Are you full time? How did you work your figures out, and which leave year is the 197 supposed to be for?

If the holiday year runs from April 197hrs would be your AL entitlement EXCLUDING bank holidays.

There are 291 days from 01/04/23 to 16/01/24, 291/365x33 days = 26.3 days which is 197hrs.

Did you actually work bank holidays? If you wouldn't normally work bank holidays (eg office staff) they won't add them to your leave entitlement because you just get them off.

They are normally only added for things like shift workers.

In both the Trusts I have worked at the bank holiday allowance is part of the leave allowance and am pretty sure that is correct as per Agenda for Change leave rules. If you don't work bank holidays (I don't) your manager would book them as leave for you on whatever rostering system you use. You then have the rest of the hours to use as you like.

Sorry for not being clear
I work 37,5hrs per week 7.5hrs per day
I am entitled 33 days plus 9 BH

NHS AL runs from 1st April to 31 March
My contracts ends 16.1.24
AL Taken to date 259.5 (This is including 25'26' 1st Jan 24)
I dont work BH

Hope this helps

Thanks for responding - I dont work weekends neither BH
I work 37.5hrs Monday to Friday
From 1 Apil to date i have taken 259.5hrs and this is including 25th 26th Dec 1st Jan.

How many hours do i still have to take?

I was using nursing NHS Annual Leave Entitlement Calculator – NursingNotes
which was giving me approx 263,44hrs entitlement

We use employee online (ERostering). It's not so straightforward because I've been booking my Annual Leave based on what I see in ERostering. However, there have always been some issues, so I have to run it by the Erostering team

May i ask how have you been solving the issues?

Just bumped into this link which i found so easy to use but am not sure if its used in NHS
NHS Annual Leave Entitlement Calculator – NursingNotes

No
Its 33days plus 9days BH

Thanks for responding and doing the calculations.

I work 37.5 hours, Monday to Friday. I don't work on Bank Holidays.

From 16 Jan 23 to 31st March 23, I took 22 hours.

From 1st April to date, including 25th, 26th Dec, & 1st Jan, I have taken 259.5 hrs

The Erostering team emailed me and said I had 197 hours.

I didn't realize we had more Bank Holidays this year and next year.

How many days/hours does it work out my remaining AL is remaining?

I could be wrong but I calculated your entitlement from 16/01/23 - 31/03/23 as 66 hours.

247.5 + 67.5 =315.
Divide 315 by 12 for AL hours per month, so 26.25 hrs. 16th Jan to 31st Jan is 16 days, divide 26.25 by 31 and multiply by 16, gives you 13.5 hrs for days worked in Jan.
26.25 x 2 = 52.5 hrs for Feb and March, plus 13.5 for Jan = 66 hours.

If you took 22 hours before the end of March that leaves 44 hours. If your manager let you carry those 44 hours over, 01/04/23 - 16/01/24 you would have 236.25 hrs (26.25 x 9 Apr-Dec 23) + 13.5 hrs (1-16 Jan 24) + 44hrs (carried from 16 Jan - 31 March 23) = 293.75 hrs

So total leave from 16/01/23 - 16/01/24 is 293.75 + 22 = 315.75 hrs

However may be slightly less if you weren’t allowed to carry the 44 hours over.

NHS manager myself and currently working out my own teams entitlements so I’ve got annual leave on the brain lol.

The Erostering team emailed me and said I had 197 hours.

I would double check with them whether this is your AL or whether it's AL plus BHs......

By my calculations your AL from 1 April - 16 Jan equates to 197hrs but you should also then have 8/9 bank holidays on top of that too.