NHS AL (Request for Assistance with AL Balance Discrepancy)

[msagile2605]

Please can someone help

Request for Assistance with Annual Leave Balance Discrepancy

I had booked my AL and my boss gave me a go ahead, however today erostering came back and said i only have 5hrs remaining which i think its not correct.

After reviewing my AL balance and have noticed what appears to be a discrepancy. I would greatly appreciate your assistance, based on my understanding and NHS 10 years of continuous service, I believe I am entitled to 33 days (247.5 hours) of annual leave, in addition to 9 days of Bank Holidays (BH), totaling 314.5 hours
Based on my contract ending 16.1.24 my calculations is showing as below

185.63 hours
(24.75 days) 67.5 hours
(9 days) 253.13 hours

My employment contract commenced on 16.01.23 and is set to end on 16.1.24. According to my calculations, the balance for 10 years of continuous service should be 253.13 hours. However, the erostering team has calculated it to be 197 hours.

Additionally, I would like to request assistance in calculating the hours/days I have taken between 16.1.23 and 31.3.23. This information is crucial for determining the total hours I have utilized thus far in my entire time in my current Trust.

Any help with this issue is highly appreciated.

Thank you for your time and assistance in resolving this concern.

51 hours is what my Trust's leave calculator gives for that period too. For partial leave years you pro rata the 33 days, then if there are bank holidays during the period, add on the hours to account for those. So I agree that 51 hours is all OP would get. The only query is whether the untaken hours from Jan to March were carried over or not.

I am a bit confused about the erostering people saying they calculated leave based on 5 plus years service. My totals match what they have allocated to the OP and are for 10 plus years service.

It depends why you accrued it and didn't use it. If you were unable to take it (e.g. extensive sick leave, or maternity leave) they should let you take it in full, or pay you for the occupational leave (14 days) and let you take the statutory leave (28 days) because they're not allowed to pay you in lieu of statutory leave. However, if you could have taken the leave but just didn't, then they can make you lose the occupational element, and only give you the statutory element.

Do check if it's your manager who is telling you this, or HR, though. My manager tried to tell me that 3 weeks holiday that was booked before I was on sick leave had 'gone'. I said that the regulations said otherwise. She maintained her position, so I said I'd contact HR because I didn't accept that, so she contacted HR, who said "Of course she keeps the leave, she was off sick." A lot of managers don't know the policies in great detail.