Part time holiday

[heyjoeyitsestelle]

I am going back to work after mat leave part time. My hours are reducing from 35 to 28.

I am working 4 days a week-
Day 1 - 5 hours
Day 2 - 8 hours
Day 3 - 7.5 hours
Day 4 - 7.5 hours

I queried how my holidays work and whether they would be split into hours. Hr advised they wouldn't be and would be full days or half days.

Now I'm confused- because they basically said if I take Monday off I lose a days holiday, the same as if I took Tuesday off. However the difference in work time is 3 hours. Is this right?

I feel like I would be short changed if I booked any Monday off as annual leave.
Similarly- if all my annual leave was taken on a Tuesday- it would be more than my actual allowance?

Am i missing something here?

It should be done in hours. Also clarify how they work bank holidays as you could lose out with Mondays.

How many days holiday are they giving you? What do full timers get?

It definitely should be done in hours.

It needs to be done in hours, otherwise they are treating you less favourably than a full time employee which is illegal. This isn't something that there is a choice over.

Calculate how many paid hours off work a full time employee gets in a year, including bank holidays. You should get 28/35ths of that ie 80%. Including deducting the relevant number of hours in a week with a bank holiday falling on one of your work days.

Full time is 31 days plus 8 bank holidays and 3 extra days at Xmas (really good holidays I know)

I knew what she was saying didn't make sense. My brain was unengaged at the time.

If you're on a 0.8 contract, you get 0.8 x normal annual leave. They should work that in hours. Then it won't matter which day you take leave on.

Great so a full time (35 hours a week) worker gets 294 hours per year paid leave. Your entitlement is 235 hours. Subtract from that the number of hours you get no choice of when to take as they fall on bank holidays or the days between Christmas and New Year. The remainder is what is available for bookable leave.

If you only ever take full weeks off, or make sure that you have equal numbers of each weekday off over the course of the year, then it will work out exactly the same as reckoning it in days. But I doubt your needs will fit neatly into that!

Hey everyone-
I'm back in work and have queried this again. It transpires that someone else in my office has had the same issue so I'm currently hunting them down to find out what happened.
However HR are still saying that it will 'correct itself' but the system shows in days. Not hours. So I don't understand how that works?
It doesn't does it? If I take 4 Monday's off- I'm losing a whole day holiday. But that day won't show will it? As the hours just disappear?

I'm a member of my union so think I will be contacting them

Yes the union should be able to help.

Even a basic holiday system should be able to cope with putting some on hours of holiday and others on days.

my PT leave was always worked out in hours.

When I worked PT with different hours each day I took that many hours off - for instance if my agreed hours were to work 4 hrs on a Mon and 6 on a tues I had 4 hrs a/l if I took a Monday and 6 if I took a Tuesday off.

Thanks everyone.
I keep doubting myself as they seem so convinced this is how it should be. Feel like I'm talking to a brick wall. Will email my union rep tomorrow. Could do without the hassle

HR response
'Irrespective of the hours you work on there days the holidays are calculated based on you working 4 days a week. Hope that makes sense'

No if fucking doesn't!!

It makes sense as long as you deduct the hours as per your working schedule for each you take as leave.

She's then said ' yes I do understand but we need to follow a consistent approach while calculating annual leaves for all employees across the .org hence they are calculated based on the number of days an employee works in a week and not the hours worked each day'

I don't even know what to say now

That's rubbish! You need to speak with your HR Systems Manager, if the Company is large enough to have one, as this is something that needs to be corrected to make it fair for all.
I used to work part time; different hours on different days and I booked my leave in hours.

It needs to be done in hours when you are part time

Waiting for a response from union rep. HR said they'd 'feedback' I said no it needs to be escalated.
She also said there are other people who work part time set hours and it's done in days. So I said that doesn't make it right you need to change it for them too

Using days is fine for part time IF the employee works the same hours each day eg 7 hours over 4 days

As you are doing different hours per day, holiday needs to be worked in hours.

We have staff who work patterns like yours, part time staff who work the same hours every day and full time staff. Everyone's holidays are calculated in hours. It's fair for everyone then.

I'd be telling them that if you take a days leave on a 5hr day then the next 8/7.5 hour day you will work for 5hrs.

This is brilliant! Looking forward to the union response. Can't believe HR are so adamant when they are clearly wrong

Is there anyone else in the business that works varied number of hours on different days?

@jelly79 I'm on a mission to find someone. It's a relatively large organisation so I find it hard to believe there isn't. Or if there is they must be getting screwed over on their holidays!

@heyjoeyitsestelle what level of HR is giving you this information?

I’ve worked three part time jobs and leave has been calculated and booked in hours, not days, at all of them.

But... would it make an actual difference to how you book? If your 0.8 hours, it would be 24.8 days. Are they rounding up to 25? This would be 6.2 weeks worth of 4 days leave, which is the same number of weeks a full timer would get with 31 days. Then surely it doesn’t matter if you’re booking a long or short day off anyway, they’ll just deduct full days from your allowance. Or does that not work out?