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How much should I be charging for a project with lots of travel and very little actual work?
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Namechanger2015 · 20/04/2017 22:18

Hello freelancers, I could really do with some help to figure out how to charge for a project. I charge per hour for my work, and I have taken on a project for next week:

Sunday: 10h flight (maybe 1-2h work on the plane)
Monday: 4h work, but no work for the rest of the day so I have booked some sightseeing trips
Tuesday: No work, 5h flight, then transfer to a 6h flight
Weds: 4h work
Thursday: 10h flight home

Total flight time: 31h
Travel/taxis/transit time: 7/8h
Working time: 8h

It takes me away for 5 days in total, the client is a good friend of mine and I don't want to take the mick with this, but it basically takes me to 47h of charges for 8h work.

How would you charge for this?

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AgentProvocateur · 20/04/2017 22:36

I would charge 47 hrs AND travel costs.

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Namechanger2015 · 21/04/2017 06:37

Thank you! I am starting to think the same - it's a week away from my desk.

Would you charge full day for the Monday? I'll be in a hotel abroad and won't be able to take on any other client work that day.

I'll do my 4h job and then I'll just be waiting for the next day's flight. I'm planning some sightseeing which I will obvs pay for.

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Ifailed · 21/04/2017 06:45

In the dim and distant past, I've engaged specialist contractors who've had to travel long distances to get here. From memory, we paid for:

  1. Travel expenses (agreed upfront what flight class)
  2. Actual working time.
  3. Time they have 'lost', ie time they could reasonably be expected to be working on another job.
    Assuming your normal working hours are Mon - Fri, I would think it's reasonable to charge them for 3.5 days work. However, if Sunday is a normal working day, then 4.5
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Veterinari · 21/04/2017 06:51

Travel time is work time - it's not like you're doing what you want - you're doing what the job needs you to do. And during that time you can't do other work so you need to be compensated for it.

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eurochick · 21/04/2017 06:56

Law firms sometimes charge full rates for travel time. Sometimes clients negotiate lower rates for travel time (as you could do work for other clients while on the plane). I'd start at full rates and negotiate if needed as this is a good client.

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Shurleyshummishtake · 21/04/2017 06:58

Message withdrawn at poster's request.

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Namechanger2015 · 21/04/2017 07:15

They are employing me as I am the best person to do the work - not as a personal favour.

It is usual for them to pay all travel costs etc and I always charge onsite time as well. Im not a lawyer but I do charge full rates and have not got a lower travel fee.

I didn't negotiate or discuss upfront as it's fullY expected and usual practice to cover my travel time on top of working hours.

I think I've had a small wobble as most projects will be 5/6h travel and then 2/3 days of work but the balance seems to be a bit disorted here.

You are all right and I'll charge for the full time I am away for this.

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