PTA

[1busymum1]

Can anyone help - I'm treasurer on PTA and the Chair has decided she wants to sell her wine from home to the PTA for an event rather than buying wine - she plans to give in personal receipts - I've said I'm not comfortable with this as it is not transparent and feels wrong - she is making such a fuss and I feel bullied - does anyone else thinks this is not a pucker request?

Is she registered with HM Customs as a wine producer? If not, it is I think illegal.

Its illegal to sell homemade wine - she could donate it though.

Is this homemade or just an excess of bought in?

I would not be happy with homemade.

If excess of bought in I would want to know how much it usually cost and then pay less than that. If it also then cost less than we would normally pay then I'd probably be happy. eg if we normally paid 4 per bottle, hers actually is 5 per bottle but she'll sell to PTA for 3.
That said you still have questions on how long it has been kicking around for.

I would not be happy with this. I would be querying health and hygiene, food standards etc.
It would make me query the integrity of those on the commitee should I hear that the Chair was selling a product to an organisation they were responsible for.
If you need a second opinion, you can always ask the Head or chair of govenors.

If the PTA is a charity, I am not sure it can use its funds to purchase something from someone who is, presumably, a trustee. Also she is somewhat abusing her position. Is she a signatory on the cheques? I would raise this with your other committee members/trustees and check the Charity Commission's expectations of charities. If she was charitable, perhaps the wine could be raffled, if it is drinkable that is!

If it was an excess buy and she has receipts, she can return it.

Our PTA relies on people making purchases personally and then reimbursing them. If she has receipts to back up her purchases, that shouldn't be a problem for the PTA (assuming this isn't home-made wine). The problem would be if the wine was more expensive than you would normally buy.

If it's a personal receipt, rather than from a shop, I think it's reasonable not to accept it, unless she can find confirmation on-line of how much it retails at, and again, it shouldn't be more than you usually pay.

I don't think the Charity Commission would get involved for something this minor. This is more about you, as treasurer, feeling the process is transparent, and it could be with some effort on her part.

If it is cheaper than you would be buying, is legal, not homemade and she has receipts, no problem as far as I can see !