Can anyone help me calculate my leave entitlement?

[craftymadam]

I work 25 hrs a week over 4 days (mon-thurs). My annual holiday allowance is 23 days full time. (I work in the public sector incase it makes any difference...) My boss & I are struggling to calculate my leave and we keep coming up with different answers!
Would love it if someone could explain how to calculate it....

Ask your HR department

How many hours a week does full time equal? That's the crucial bit!

You get 4 fifths of 23 days. Then each day you book off as holiday is taken at the same number of hours that you normally work. It’s actually v simple.
You might want to add the bank holidays in though, ie, 23 days plus 8 bank, so 4 fifths of 31.

I would do it hourly:

How many hours in a full time week?
What percentage of full time are you therefore? (25/full time hours figure *100)
23 hours in a full time day percentage you work of full time = hours you get as leave.

Often rounded up to nearest day or half day by generous places but not always.

That’s assuming each day you work, you work the same number of hours. If you work a different number of hours it will need calculating a diff way

You need the number of full time hours. Suppose it’s 37 hours a week. Then you do:

25/37 = 0.68 full time equivalent
0.68 x 23 = 15.5 hours

So your annual leave entitlement is 15.5 hours a year

You’ll also need to know your what the full time contracted hours are or your FTE.

This calculator may also be helpful-
www.gov.uk/calculate-your-holiday-entitlement

(I should have added that your annual leave entitlement is only 15.5 hours if full time hours are 37! But you should be able to plug a different figure of full time hours into my example to work out your real entitlement.)

Wigeon, she works 25 hours a week but only gets 15 hours holiday a year???

@Wigeon
Your calculation would give her about 3 days leave a year. I think you've gone slightly wrong 🤣🤣🤣

Work it out in hours. Work out the full time equivalent in hours e.g. if a normal full time day is 7 hours then it’s 7x31 (to include the bank hols). Then you work out what proportion of full time you work e.g if FT is 35 hours then you work 71.4% of FT so you would get 71.4% of the FT annual leave allowance. You then just take from your allowance whatever hours you need to cover the days you’re taking off.

@Itsashame has it. If you don't work an 8 hour day then you calculate it by days, not hours.

Honestly it’s just 4 fifths!! She works 4 days a week so will get 4 fufths just taken as her normal hours. It’s not hard!!!

Minimum holiday entitlement for full time staff is 28 days. Do you mean full time staff get 23 days plus bank holidays? We need to know full time entitlement, full time working hours and how many hours you do each day

wigeon do you mean 15.5 days? 15.5 hours would be the equivalent of two days and 30 mins.

4/5ths of what though if she says 23 days is full time entitlement (this is below the minimum full time entitlement)

Ask your HR department

My HR department have, by their own admission, calculated my leave incorrectly for the past three years so I wouldn't rely on them getting it right.

Better to work out what you think it should be then approach HR with your calculations and see if they agree. And if not, then discuss how you both reached your final figure.

OP, is it just your annual leave, to be booked off, or do you need to factor in bank holidays too? Because depending on what days you work and what days the holidays fall etc it could make a difference. Some years I get more 'leave' (as in leave that I can book when I want it) and sometimes I get less, depending on what days the office is closed. Obviously the overall number of hours works out the same, but the number of hours that I choose the timing of can work out differently.

4 fifths of 23 or as I said upthread, of 31 if you’re counting bank holidays too. It’s really simple. The only thing different for this person is that she fewer hours each day so would take 5 hours for example on each of the holiday days.

I work a 4 day week for reference. Me and my colleagues get most of our holiday set by our employer due to the industry we're in but we get 10 days to take when we want. So my full time colleagues get 10 days, I get 8 days as I work a 4 day week.

Honestly it’s just 4 fifths!! She works 4 days a week so will get 4 fufths just taken as her normal hours. It’s not hard!!!

It's not necessarily as simple as that. It might be, but it might not be.

It's not 4/5s because she doesn't work a full day on each of her 4 days!

Assuming a standard working week at full time hours is 37hrs that's 7.4hrs per day, OP only works 6.25hrs per day.

The correct way to calculate it is in hours starting with what the full time equivalent is - so 23 days x 7.4hrs = 170.2hrs.

OP works 25/37 = 0.68 which equates to 115hrs. If her working day is 6.25hrs then she gets 18.4 days.

4/5ths would only be right if the workplace’s full time hours were 31.25. Which seems unlikely!

It is as simple as that though! If she works the same
Number of hours in each of the 4 days that she works, in days, she will get 4 fifths of the full time entitlement. If you want to work it out in hours that will be different but there is no reason to calculate in hours unless she works a diff number of hours each day

The only way to work it out is to know how many hours FT is at the place of work.

Ffs!! I’ve explained it enough times.
It really and truly is 4/5. In days!! Not hours