Can anyone help me calculate my leave entitlement?

[craftymadam]

I work 25 hrs a week over 4 days (mon-thurs). My annual holiday allowance is 23 days full time. (I work in the public sector incase it makes any difference...) My boss & I are struggling to calculate my leave and we keep coming up with different answers!
Would love it if someone could explain how to calculate it....

Frangipan, 4/5 is 18.4 Days which you calculated!!

No, it really isn’t as simple as that!

Why do people post on here when they don’t have a clue what they’re talking about?

OP may work 6.25 hours a day for four days, but a FT day at her place of work might be 7 or 7.25 or 7.5 etc. Without knowing what proportion 25 is ^of the number of weekly FT hours* then you don’t know how to work out the proportional holiday allowance.

@FrangipaniBlue I work a 5 hour day and my colleagues work 8 hour days. I still get 4/5ths. It doesn't matter how many hours a day we work because I don't get paid for an 8 hour day when I'm on annual leave, I still only get paid for a 5 hour day. My colleagues will get paid for an 8 hour day when they are off.

No it's not, as I've explained the OP doesn't work a full day so she only needs to take 6.25hrs for a day off - the ONLY way it can be calculated is by doing an hours equivalent calculation.

Wax, thank the lord!!! Boris, I really do know what I’m talking about

Frangipani!! It is!! 4/5 if 23 is 18.4!!

But she hasn't said that she works the same number of hours each day. That's why it might not just be 4/5ths.

And also she hasn't said that all her full time colleagues work the same number of hours each day. I've worked in places where the working day is shorter on a Friday for example.

Itsashame it only works like that if she does the same number of hours each day and if that is the same length of time that a full timer would work. We don’t know if either of those is true!

4/5ths of what ???? Until OP states the actual number of days full time staff get we cant answer. It might be 23 + 8 or 23 + 5 or something else

Frangipan, I’ve said it a hundred times!! When she books a day off she won’t take 8 hours, she will take her normal hours! That’s why we don’t need to know what the full time hours are.

Itsashame is absolutely correct. Assuming OP works the same number of hours per day her holiday day is paid at that number of hours. She won't suddenly get paid for 8 hours if she works 6.

Jeepers. I’ve explained all those points already!

Frangipani!! It is!! 4/5 if 23 is 18.4!!

That's not enough days as 23 is below the annual full time entitlement so 18.4 is wrong

But she hasn't said that she works the same number of hours each day. That's why it might not just be 4/5ths.

Exactly i assumed she worked equal hours in my calc in which case 4/5s in days works but if she does unequal hours then her leave needs to be deducted as she takes it in hours.

Employment lawyer here. As said above, if your days are of equal length (all five hours long) then it is very simple - 4/5 of 23 (realistically rounded up to nearest half or full day). You get paid one of your (five hour long) day's pay per day of annual leave.

If you work seven hours one day, three another, the simplest way of doing it is to work it out in hours so you get 25/whatever a full-timer does.

Plus then you are entitled to public holidays pro rata. How you work these out will depend on which calculation you are using above, but follow that for the (usually 8) public holidays. This calculation will need to be redone for you every year because the days of the week you work will affect which bank holidays you are paid for. Eg if you work Mondays and you are a typical office Mon-Fri worker you may be entitled to fewer Bank Holidays pay than actually fall on your working days (especially if 25th Dec and 1 Jan are Mondays) so you will be effectively unpaid for some of those. If on the other hand you don't usually work Mondays, you may be entitled to more public holidays then you can actually take in your working pattern, so they should top up your holiday entitlement to give you those extra days.

We do need to know full time entitlement including bank holidays so we know what to take 4/5ths of. Minimum for full time is 28 days

I can’t explain this any more! It’s like being at work (I’m head of payroll for a v large company by the way!)
Thanks for those who are actually understanding me!

In my public sector dept there is lovely calculation on the intranet as you nee to do 2 calculations in hours 1 for annual leave and 1 fir your public/privilege leave and I would have to take my P/P leave first as you can't carry that one over.

I work 25 hours a week over 5 days, but with different hours on different days. But I don't get 28 days leave like my full time colleagues. Because if I booked all my leave for days when I work a7.5 hour day I'd be getting too much leave, and if I booked it all on one of my two hour days I'd be getting too little.

What @FuckOffBoris said!!!

dementedpixie I'm guessing OP hasn't included bank holidays.

But conversely I used to work 25 hours in a job where I just did 5 short days of equal length and in that job I had the same number of days leave as everyone who worked full time.

Isabella, of course, you are quite right

Thanks everyone! I knew it wasn’t simple...! We don’t have an HR department..! My contract says 23 days pro rata plus 1 extra statutory day and bank holidays. I work 3 full days & 1 half day. Full time is 9-5.

I'm also a civil servant and the annual leave policy tells you how to calculate it step by step. HR should confirm who has got it right as far as I'm aware.