Can anyone help me calculate my leave entitlement?

[craftymadam]

I work 25 hrs a week over 4 days (mon-thurs). My annual holiday allowance is 23 days full time. (I work in the public sector incase it makes any difference...) My boss & I are struggling to calculate my leave and we keep coming up with different answers!
Would love it if someone could explain how to calculate it....

If it is 23 + 8 then 4/5 of 31 is 24.8, rounded up to 25 days. But only as long as she works the same hours each day

What ArnoldBee said. Check your intranet as we have a calculator which is linked to the leave sheet. On our one you input your hours a week and there's a bit for the full time equivalent hours (we have 2 different sets depending whether you're on the old or new ts and cs) and it works it out for you. I'm part time and my annual leave and public/priv days are all calculated in hours.

Assuming there’s an hour for lunch that makes a FT day 8 hours. It doesn’t tie up that you’re doing 3 full days (3x8 =24) and then a half day as that would put you on 29 hours not 25.

Ok so now op has said she works diff hours each day, weeks is a good idea. 31 across the year (23 plus banks and I’ll add the extra day after which doesn’t look like it needs to be pro rated) is 6.2 weeks holiday. So she will get 6.2x25 hours which is 155 hours for the year plus the extra day which she mentions her contract states

Ok, so you can calculate in hours. FT is 35 hours (assuming an hour for lunch) so you do (23 (plus 8 bank holidays) 7) / 35 25

Ignore me, I can’t count!

@dementedpixie When did 28 days became the current regulations? Standard annual entitlement where I work is 23 days plus bank holidays = 31 days. I don't work in the public sector or retail.

The legal minimum for FT is 20 days plus bank holidays so 28. You’re therefore getting more than the minimum Gin which is fine.

Is full time 35 hrs or 37.5?

I did mean 15.5 DAYS annual leave a year, not hours! Sorry!!

Surely it’s crucial that we know how many hours a full time working week is in OP’s workplace? Then you calculate what proportion 25 hours a week is of full time, then you know what proportion of 23 days a year she is entitled to.

We don’t know if she works the standard hours each day (and therefore we can work out what the full time hours are) - I assume not, as someone else has worked out that if she did, then full time would be around 31 hours a week, which seems low.

To give a really simple example, if full time is 50 hours a week, with 30 days annual holiday allowance, and the OP works 25 hours a week, she works half of full time and therefore gets half the annual leave entitlement. So 15 days annual leave.

My calculation was working that logic, but with the figures the OP has given, plus assuming full time is 37 hours (which it might not be).

When did 28 days became the current regulations

Years ago. The OP should get the same amount of time off per year as full time colleagues, pro-ratad to take account of shorter working week. The 3.5 days complicates things a little, but if you calculate how many hours a full time worker gets off per year including BHs and then work out the proportion for PT.

FT is 9-5, probably minus .5 hr for lunch, so 37.5 hours per week and annual leave is 23 + 1 + 8 = 32 days x 7.5 hours = 240 hours per year.

The OP works 25 hours per week, so she gets 25/37.5 x 240 = 160 hours per year. If she wants to take a full day off, she uses 6.5(? - sorry can't see where she's posted her working day) hrs and 3.25 hrs for half a day, or 25 hours to take a whole week off.

If a BH falls on any of her normal working days, she has to use enough hours to cover what she would normally work on that day.

If full time is 35 hours then 25/35 = 0.714
If full time holiday entitlement is 31 days (I'll ignore statutory day here) then 31 x 7 (is it a 7 hour day?) = 217
217 x 0.714 = 155 hours (+ the extra day mentioned)

If you need to take the extra day pro rata then it would be 32 x 7 = 224 x 0.714 = 160 hours

Given op works full time 3 days and 1 half day I assumed she works 9-5 with 1 hour break 3 days to give 3x7 hours plus 9-1 on the 4th day to make up to 25 hours. @craftymadam Please confirm how many hours are in a full time day and what hours you work each day

This thread is an absolute hilarious car crash 😂😂😂😂😂😂

There's a holiday calculator on the DWP website that will work it out for you.

www.gov.uk/calculate-your-holiday-entitlement

Where are you in the public sector with no HR department?

Think that website calculates statutory minimum whereas OP gets more than that

I work 4 days a week in public sector role, except I work a 7.5 hr day instead of a 7.4 hr day.

My annual leave calc is:
Annual leave = 4/5 full time annual leave allowance, in hours
Bank holidays = 4/5 bank holidays, in hours
I have to take a day’s leave when a BH falls on a working day. Because my non-working day is Monday, this usually works in my favour.

If you express everything in hours rather than days, there is no need to get in a middle with whole days and half days.

Manager for a large team of part time workers here. 32 days divided by Full Time Hours, multiplied by however many hours the OP does. It’s quite simple. I do really wish that my team would learn how to do this and keep proper records of their hours, or causes no end of bother when they don’t.