Have I overstated my holiday allowance?

[Trainbother]

My boss has queried because I seem to get so much leave, which is true it is very generous. I'm the person who calculates everyone's leave, so I've done my own too.

I work Tues, Weds, Thurs (60%)

At my grade the standard FT allowance is 32 days, of which 3 days has to be taken for the closed period between Christmas and New Year.

Then there's an extra 4 days after 5 years' service, which I have. Total 36 days x 60% = 21.6 days which gets rounded up to 22.

Then 8 bank holidays x 60% = 4.8, rounded up to 5, which I need to use when bank holidays fall on my working days, but otherwise are added to the allowance.

So I have 27 days and in the year Apr 24 - Mar 25, 4 of those are used for the Christmas/New Year closure and bank holidays.

Yes, I do very well because of my working pattern and an already generous allowance, but I don't think it's wrong?

Is the standard allowance inclusive of bank holidays or exclusive? Because 32 days + 8 for bank holidays sounds amazing! Especially with the added bonus holidays for long service (it's 1 extra day after 5 years where I work!).

No, the bank holidays are definitely on top, I've checked and double checked that because I agree, it is very generous

Part time holiday is usually meant to be calculated in hours, not days. But yours should be 26.4 not 27 days to be exact.

Not working Mondays always seems to work out best for leave! Enjoy it!

Yes, but the days are rounded up

Looks up to standard to me, my workplace is similar. It’s the +5 days for 5 years service that really bumps it up as well.

I think you are incorrect with the bank holiday calculation
Your rounding should be at the end not at each stage
We calculate in hours when someone is not fte

I work .81 FTE Tues-Fri and I get the equivalent in hours to 36.8 days.

Standard entitlement is 28 days plus 5 long service = 33
Then we get 8 bank hols and 5 extra “closure” days. So full time is 46 days.

It is usually favourable to not work Mondays.

Yes, I agree I've benefitted twice from rounding and it's possibly one day less, but our instructions do do it in two stages like this.

The only thing I would query is the rounding up as many places would give a part day (based on hours).

but as long as you’re sure about the bank hols being separate then it sounds like you’ve worked it out ok.

what are they suggesting it should be?

I think you need to round after summing the 2 parts. Which might lose you half a day (ie 21.6+4.8 = 26.4). Not sure if everything gets rounded up.
And you need to take a days leave when e.g. Xmas day falls on a working day.
But the not working Mondays means you have more flexibility about days off.

She's got no interest in actually checking the figures, just "feels" it's wrong because I'm away so much 😆 Which is probably worse because obviously I'm "away" 2 days of every week, even when I'm not on holiday.

Only if someone works irregular hours. Our part timers have their holiday allocated in days, not hours. We get 31 days including bank holidays so our allowance for someone like OP would be 18.6 days rounded up to 19 days.

You have to round up, yo are not allowed to round down.

Your rounding is giving you pro rata an extra day, which seems wrong.
Everyone I know who works part time has their holiday allocation in hours (whilst full timers have it in days) to make it fairer to everyone.
Very generous holiday allocation indeed

Yes, no one is expected (or allowed) to take part of a day as holiday

Rounding up is very unusual, hence why most places use hours but if it’s their policy then you are doing nothing wrong.

I do not give any shits if people think I get too much leave. I’m just grateful for it for navigating school hols. Between DH and I we can cover 11-12 weeks of the 14 which means minimal paid holiday clubs.

Rounding up isn't unusual. An employer can allocate holiday as part days if they chose, mine choses not to. They're not allowed to round it down.

The only thing I might possible do would be to round up to 26.5 days instead of 27 as holiday can be booked in half days. If, however your company only books holiday in full days then 27 days would be correct.

Forgot to say I work in Payroll and calculate holidays.

You’re doing it correctly and seem to benefit because you don’t work Mondays. I like your pattern of work; part timers are entitled to the same allocation of leave so I’d keep doing what you’re doing.
You get paid less too but people never seem yo focus on that do they?

It looks more to your boss because you don't work Mondays.
You don't need to use your BH leave for Easter Monday, May and August bank holidays as you're already off those days. So you use the days at another time, and that's what boss is noticing. Last Christmas and NY day were also Mondays.
But your leave is correct

It has been extreme the last few years as there have been just so many Monday bank holidays.

(Queen’s funeral, Coronation and in 2021 - 2023 Cmas day was on Sat, Sun and Mon respectively meaning that both Zmas day and New Year’s Day bank holiday were Mondays for all three years.)

It’ll be less 2024 & 2025 as Xmas day is a Wed and then a Thurs. But then 2026 we will have a Boxing Day holiday on a Monday. 😀

I love having Mondays as my day off!

My colleagues often say the same about me. My leave allowance is calculated in hours as we are a 24/7/365 service and includes bank holiday hours. My entitlement is 132 hrs and I purchase an extra 20 for twenty quid a month. I work 2 long shifts consecutively per week.
But my working pattern means that if I take 2 shifts as leave, I'm away for 10 days.
If I took all my leave consecutively I'd be off for just under two months. It's all in the work pattern.

You should take 60 percent of the FTE in hours. This includes 60 percent of the bank holiday allowance regardless of whether or not it's your working day. You may need to remove hours to allow for this.

I work the same days, l am entitled to 31 days plus bank holidays and they’ve worked it out as me being entitled to just under 8 weeks off. I can’t remember that days but it must be around 22/23 ish days from memory. I was gob smacked and queried it a few times but they’re adamant it’s right.