Have I overstated my holiday allowance?

[Trainbother]

My boss has queried because I seem to get so much leave, which is true it is very generous. I'm the person who calculates everyone's leave, so I've done my own too.

I work Tues, Weds, Thurs (60%)

At my grade the standard FT allowance is 32 days, of which 3 days has to be taken for the closed period between Christmas and New Year.

Then there's an extra 4 days after 5 years' service, which I have. Total 36 days x 60% = 21.6 days which gets rounded up to 22.

Then 8 bank holidays x 60% = 4.8, rounded up to 5, which I need to use when bank holidays fall on my working days, but otherwise are added to the allowance.

So I have 27 days and in the year Apr 24 - Mar 25, 4 of those are used for the Christmas/New Year closure and bank holidays.

Yes, I do very well because of my working pattern and an already generous allowance, but I don't think it's wrong?

OP has already said they are not allowed to take leave in hours, only days.

It may depend on sector but in ours it is always booked and allocated in hours so you just wouldn’t round up to a whole day. But on the plus side we can book just tiny amounts of leave as we need- so if I want to finish 2 hrs early it doesn’t cost me a whole day off.

If I wanted to leave 2 hours early, I'd work my lunch and ask nicely 🤣

I work Tuesday to Thursday and get more annual leave allowance than my husband who works four days a week (including Mondays). We work at the same place so there aren't any workplace idiosyncrasies to account for, but assume I benefit from not working on pretty much any public holidays!

It's weird but just enjoy it.

I don't have as generous a holiday allowance as you (mine is 25 days for FTE) but I do get flexidays if I work more than contractual hours, which adds up to another 12 pa. Like you I don't work Mon and work 3dpw and I feel like I always have more holiday than I need, so end up taking random days off to use it up. So it all sounds right to me - like PP, I'd have rounded at the end but if that's the rules then you've done it right.

I used to work the same days and it always seemed like I had tons of holidays but it's because so many days off revolve around long weekends so if you don't need to use them then there is loads left over to use

My workplace applies a plus or minus to allocate fairly re bank hols, so no advantage to e.g. working Mon. So if your pro rata entitlement to bank hols is 5 days but 6 fall on your working days then you get a deduction applied. The calcs are complex but that's the gist!

And yes they always round up in the employee's favour, but not sure if that's at the earlier stages too.

Fte is 30 for me so with BH I get 22.8 rounded to 23. No way they do it in hours as I’m in a job where you work late if you need to so hours wouldn’t really work. And like you if I need to leave an hour early or come in a bit late that’s fine because overall there’s enough give and take

I also don’t work Mondays as I like to be able to choose when I take my BH - when I did work Mondays there was a year I used more than my pro rata BH and resented it!

Dh's firm was advised they shouldn't give extra days for length of service. It was something about age discrimination because if someone started over a certain age they'd never get the allowance.

I would tread carefully here if you're the one who calculates it because it could be seen as deliberately giving yourself extra holidays. I think rounding your holidays up and then rounding the end result up again does look dodgy.

I'd suggest you go back to your manager and say you are now worried and want to check. If he agrees with you and calls it 27 days, then smile and thank him. All's fine.
If he disagrees, then I suggest you work out how much extra you have taken since you worked there and take that off this year's allowance.

I did the calculation only rounding up at the end and came out with the same number of days.

The regulations allow an extra day's holiday for each year of service up to five years. An extra 4 days after 5 years' service is not a problem.

Given the figures, it makes no difference whether OP rounds up at the end or follows her existing approach. It still produces the same answer.

Since OP's calculation is correct, I don't see any reason why she needs to ask her manager. If her manager disagrees with her calculation, he is wrong. What would you suggest OP does then? Take her employer to tribunal?

The regulations allow an extra day's holiday for each year of service up to five years. An extra 4 days after 5 years' service is not a problem.

That explains that. I did think it was a slightly odd one on dh's firm's account. They used to increase by 2 days every 5 years. So he started working at 24yo there and if he stays until 64 that would have given him an extra 16 days!
What they did was give everyone an extra 8 days of holiday instead, and gave them an option of taking another 8 days unpaid, which they all thought was pretty good.

Since OP's calculation is correct, I don't see any reason why she needs to ask her manager. If her manager disagrees with her calculation, he is wrong.

She's right, assuming it's official policy, with the rounding, but that's where it's worth clarifying. As others have said that, if equates to part days, then it's 26.4, so 0.6 of a day less.

I would expect him to say don't worry, but if he is thinking that she's been taking advantage of being the one to calculate holidays then it's worth being open and making it clear that it wasn't deliberately done. That was entirely where I was coming from.

I think the thing with part-timing is that if it's flexible then holidays do seem more generous. So if you don't work Fridays normally and want to take a long weekend 9 (Friday to Monday), then you might work the Friday after the Monday and not take any holiday, whereas a full timer would need to take 2 days' holiday.
So that could be at least partially where appearing to have more holiday comes from.

With regards to the rounding, employment law dictates that if holiday is not allowed to be booked in hours then it MUST be rounded up.