Can you help me calculate the holiday?

[MichaelatheMechanic]

DD has just accepted a part-time retail job:-

2.5 days per week (two days in the week and every other Sat)
Start 16 April
Standard holiday entitlement of 20 days and 8 bank holidays

Employer has said she has 7 days holiday until the end of the year which doesn't sound enough to me.

Can anyone check and confirm?

What's the FTE hours per week v her hours?

It's probably pro rata. When does their leave year start?

7 days is almost three weeks so sounds about right without any calculations.

But would need to know full time days. If it's five then it would be 50% of standard holidays, divide by 12 then multiply by 8.5.

The hours are 9 to 5.

They've said one hour for lunch but haven't said if it's paid or not so FTE could be 35 hours or 40 hours.

No mention of when leave year starts but as it's a small independent shop I'm guessing it's 1st Jan.

Including bank hols it should be about 10 days leave. Assuming a 1 April start and a 1 Jan leave year.

Try the annual leave calculator on gov.uk

what are her actual working hours rather than days? Most employers calculate on hours now with so many people doing part time.

@JustShout I checked that before I posted and it said 10.5 days.

I posted because there is quite a difference between 7 and 10.5 days!

Is 10.5 days correct?

depends on her days off…eg if she has Mondays off she ends up with bank holiday hours to take whenever…..if she works a bank holiday , she will have to add some of normal leave to take a bank holiday ….if she’s a 0.5 worker….and works an 8 hour day…then when she takes a bank holiday , she will have to take an extra 4 hours of her annual leave to take the bank holiday off…..as it’s pro-rata

So, she works 2.5 days - half a week.
A full time person works for 20+8, so DD would get 10+4.
If (big if - I think the rules have changed) April is discounted as not a full month worked, she would get 8/12 months leave.
That's 6.6+2.6

Is it 7 days plus bank holidays??

I calculate it as 10.5 days. Total full time person holiday days is 20+8=28 days. She works 2.5 days per week so she works 50% (this is my best guess given what you said of her working pattern).

50% of 28 days is 14 days holiday for a full year - and she would have to use those days to take off bank holidays. Starting in April with the leave year running Jan - dec would mean she has 75% of the days left, hence 10.5 days.

Maybe what they’ve done is just calculate it for her non-bank-holiday-allowance leave days. 20 days off full time is 10 days off part time (presuming she’d use a half day to take the Saturday off). She’s got 75% of the year left to go so that’s 10x0.75 = 7.5 days remaining. And then they’d just assume she was off work on any bank holiday days when they are closed. I’m not sure how it works in retail with bank holiday allowance.

Hmm.... thanks everyone for your input so far.

I'm public sector so the bank holidays get pro rata'd across the year for part time staff. A member of staff who works Mon, Tue, Wed will get the same bank holiday allowance as someone who works Wed, Thu, Fri. They don't just get bank holiday off if it falls on the day they work!

I would have thought retail was the same.

Can anyone else help?

All public sector will get pro rata bank hol hours….but how many extra annual leave hours they have to add to their bank holiday to get the whole day off will vary on what days you actually work….so when I was part time I always had Mondays off…..that way I didn’t need to use extra bank annual leave just to get a bank holiday off

So if your DD is working Mondays …..she will end up using 4 hours each Monday bank holiday….on top of the bank holiday pro rata hours she has been given ( assuming an 8 hour day) ……so she will have less days annual leave than someone who gets Mondays off

It doesn't make any difference which days are worked.

Statutory holiday is 28 days for full timers (including bank holidays) so someone working 2.5 days should get 14 days for the full year.

https://www.publicholidayguide.com/bank-holiday/bank-holiday-entitlement-full-time-part-time-workers/

7 days holiday for mid-April to end December isn't enough based on that.

She will get 10 days as normal annual leave but then the amount of bank holiday she gets will depend on if she works Mondays/Good Friday. So I work three days a week with 25 days which is prorated to 15 days. I then get 3/5 of the bank holiday back to use when I wish because I don’t work them as part of my set days. X

I work it out as 7.5 days plus pro rata bank holidays.

Many workplaces do the 28 days including but some separate them.

Of course it matters…you only get pro rata bank holiday hours so if you are off on a bank holiday you have to use some of your annual leave hours ….so they may have factored that in which has reduced the ‘actual’ leave she can take after working out which bank holidays she will be in

When I say it doesn't make any difference which days are worked I'm talking about the total holiday allowance.

So a part-timer who works Mon, Tues, Wed will have the same total holiday allowance as a part-timer who works Wed, Thu, Fri.

The 7 days must just be the company holiday allowance (not including the bank holidays). Will get DD to go back and clarify.

If her shifts fall on a bank holiday and she is expected to work, then yes you’re correct it won’t make a difference.

If her shift falls on a bank holiday and she has that day off as it’s a bank holiday then it will make a difference to her annual leave.

To calculate her hours of annual leave you need to find out what full time hours are, and if she doesn’t work bank holidays then if the leave year runs by financial year or calendar year. This latter part will make a difference as due to the timings of Easter this year the 2024-2025 financial year has one less bank holiday.

Once you have this information post it on here and confirm which days her shifts are, including how many hours per shift, and we’ll be able to calculate her holiday hours.

Bank holidays and working days do make a difference, as if someone only worked Mondays and someone else only worked Tuesdays, if they had the same annual leave allowance the person working Mondays will get more paid time off than the person working Tuesdays.

Holiday year is Jan to Dec
40 hours full time
8 hour shifts
Work days Tue, Wed and every other Sat

She should get 14 days annual leave. Pro rata would be 8/12 of this so 9.5 days INCLUDING BANK HOLIDAYS. Assuming the shop is open all bank hols for the rest of the year, except Christmas and boxing days, and they are days she would otherwise have worked, then she should have 7.5 days. If they are also closed for the Aug BH, and again that's one she would have worked, then it's 6.5 plus the 3 BHs.

?

They'd be treated exactly the same...

Bank Holiday Entitlement for Part-Time Workers
As a part-time employee you must, by law, be treated as equally as a full-time employee and that goes for your bank holiday entitlement as well.
According to the government part-time workers are also entitled to a minimum of 5.6 weeks of paid holiday each year pro rata – that means if, for example, you work three days per week as a part-timer and a full-timer works five days your entitlement would be three-fifths the number of days a full-timer would get.
Remember, there is no automatic right to paid time off on bank holidays and if you have to work there is no entitlement to higher pay either. This is granted by your employer but must be equally as fair as whatever a full-time employee gets. So whatever is practiced by your full-time colleagues should also be available to you as a part-time worker – unless stated in your contract.