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Annual performance review and my "perception across the team"

35 replies

NineToFiveish · 10/12/2022 11:00

I've recently been participating in a series of performance review conversations with my manager. For context, we both are relatively new in role, I have never experienced a performance review in this organisation (they have explicit guidance), nor have I with this manager.

The other day, while discussing my performance, he told me he has received several complaints about me "speaking loudly" in meetings and "talking over people" in discussion, conversations, and in meetings both face to face and online. I apparently act like I'm "trying too hard."

I found this news surprising and upsetting, especially to be told that my colleagues essentially find me annoying and I haven't been aware of it. I fully intend to reflect on that and have made plans to moderate my behaviour going forward, as I don't want to be "that" colleague at work who wangs on about things and loves the sound of their own voice.

The day after this conversation was our work Xmas do, so I made a strong effort to keep a low energy in the group settings (we ran a workshop on conscious leadership skills before the do). When we were assigned breakout rooms, I was in a group with my manager's boss. I made a small reference to uncomfortable conversations at work, e.g., my performance review the day before, and how important it was for me to reflect before reacting, etc. It was an appropriate example for the conversation topic, and tbh, it was all I could think of at the time - up until this point I have had zero indication of any tension between me and my colleagues at work since the day I started.

The big boss obviously cottoned on to this, and he went and had a word with my manager later in the session. He was also noticeably nice and inclusive during the party, and ensured I felt part of the crowd during games and conversations. I remained friendly but subdued (to the point that several people noticed and checked in with me, but I assured them I was ok).

Fast forward a few hours and a few more drinks later, and I finally mentioned what was bothering me to my colleagues who have the same manager, who have also been having performance review conversations of course. They told me he said similar things to them, that people had been complaining about their behaviour, or that their work was being used as a showcase to others of "what not to do."

I now feel like what I've been told about people complaining about me isn't true? And that our manager is attempting some kind of divide and conquer tactic? Later in the evening he also said some sort of sexist remark to another colleague and when called out on it he doubled down and said it again. (I didn't witness this.)

I feel like I'm in a weird situation that I can't get a handle on. I don't know what to do next, apart from detach emotionally and never confide in him, never show him he could upset me. And keep more open lines of communication with my colleagues, because if we had all spoken to each other after our performance reviews, I certainly wouldn't have been so upset.

What would be best to do??

OP posts:
StephanieSuperpowers · 10/12/2022 11:04

I don't think this kind of hearsay is appropriate in an annual performance review. It appears that he may need training and supervision to manage performance.

NineToFiveish · 10/12/2022 11:08

Agreed, it certainly felt inappropriate but I didn't challenge it at the time because it was so unexpected. I was prepared to be discussing my actual work performance and given opportunities to improve in areas of weakness, etc, not be told I'm being gossiped about or something.

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StephanieSuperpowers · 10/12/2022 11:11

Idle gossip shouldn't feature in your review! This is the type of issue that, if it exists, he should have been managing with you during the year based on observations that he was prepared to stand over and take responsibility for. You can't be expected to answer for what someone might randomly say.

Do you have a follow up session?

PearlclutchersInc · 10/12/2022 11:12

Hmm, are you female? The whole "being too assertive/speaking over people/speaking too loudly sounds like like one of those blokey cultural PA sort of comments.

In your post APR feedback ask for specific examples and make it clear you don't appreciate that he's been listening to gossip.

NineToFiveish · 10/12/2022 11:13

Yes, he has started the process early to spread it out until the final chat in March when he will submit the report. Feels a bit overkill but OK.

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NineToFiveish · 10/12/2022 11:15

PearlclutchersInc · 10/12/2022 11:12

Hmm, are you female? The whole "being too assertive/speaking over people/speaking too loudly sounds like like one of those blokey cultural PA sort of comments.

In your post APR feedback ask for specific examples and make it clear you don't appreciate that he's been listening to gossip.

Yes, and the only other womanin our team has also been mysteriously complained about. The man has had his work picked apart and told he didn't speak up enough in meetings....

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devildeepbluesea · 10/12/2022 11:20

I’d keep communication with colleagues open, log every little thing he does that’s suss (like the sexist remarks etc) - dates, times, details, witnesses- and wait and watch. It may be he’s decided that your face doesn’t fit (but seems odd if he’s said similar things to your colleagues). It may be he’s going to get worse, in which case your journal will be helpful as an evidence base for a grievance.

Feedback from other colleagues isn’t weird per se, but it does sound as if it might not be true.

Moonpies · 10/12/2022 11:26

Can you ask 360 feedback? This case it would be all logged officially.

powershowerforanhour · 10/12/2022 11:29

"Fast forward a few hours and a few more drinks later, and I finally mentioned what was bothering me to my colleagues who have the same manager, who have also been having performance review conversations of course. They told me he said similar things to them, that people had been complaining about their behaviour, or that their work was being used as a showcase to others of "what not to do." "

I love that you all got a bit pissed and worked out together that he is a tosser and a shit stirrer.

NineToFiveish · 10/12/2022 11:31

powershowerforanhour · 10/12/2022 11:29

"Fast forward a few hours and a few more drinks later, and I finally mentioned what was bothering me to my colleagues who have the same manager, who have also been having performance review conversations of course. They told me he said similar things to them, that people had been complaining about their behaviour, or that their work was being used as a showcase to others of "what not to do." "

I love that you all got a bit pissed and worked out together that he is a tosser and a shit stirrer.

Haha! That's exactly what happened. And then we went dancing.

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NineToFiveish · 10/12/2022 11:32

Moonpies · 10/12/2022 11:26

Can you ask 360 feedback? This case it would be all logged officially.

I'm not actually sure! I'll find out.

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Princessglittery · 10/12/2022 12:11

I would expect a manager to have a 1:2:1 on a monthly basis. However, I would also expect it to be constructive and evidence based.

NineToFiveish · 10/12/2022 12:31

Princessglittery · 10/12/2022 12:11

I would expect a manager to have a 1:2:1 on a monthly basis. However, I would also expect it to be constructive and evidence based.

We have regular check-ins. I haven't heard a thing about this gossip until the performance review.

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Aprilx · 10/12/2022 12:44

NineToFiveish · 10/12/2022 12:31

We have regular check-ins. I haven't heard a thing about this gossip until the performance review.

I am not sure that I would call somebody giving feedback to your manager as gossip. I mean it could be gossip, but it could also be legitimate feedback which is a fairly normal thing to happen.

I don’t share the view that you swapping stories about your performance reviews whilst pissed at a night club is something to admire. It sounds pretty unprofessional as was bringing up fresh feedback into this group session. Even if it was a sharing experiences type of session, I would have thought bringing up a resolved matter would be more appropriate. As it is, it sounds like you have done nothing but alternate between sulking and complaining since getting feedback you didn’t like.

NineToFiveish · 10/12/2022 12:48

As it is, it sounds like you have done nothing but alternate between sulking and complaining since getting feedback you didn’t like.

Thanks for this perspective. What do you suggest I do then? Because if you read back, I also state that I immediately modulated my behaviour for the next day's meeting.

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purplemunkey · 10/12/2022 12:54

I'd hazard a guess that there were no 'complaints', he's just feeding back his own opinions under the guise of mysterious 'others'. Or he's got the wrong end of the stick.

I'd probably ask for some specific examples. I've questioned feedback from a review before and it turned out what had been fed back to me had got lost in translation and wasn't what it sounded like at all. I was glad I asked for clarification as it had really got to me initially.

Lemonlady22 · 10/12/2022 13:34

You shouldn’t have bought it up at a works function, especially where alcohol is involved.

Princessglittery · 10/12/2022 13:43

NineToFiveish · 10/12/2022 12:31

We have regular check-ins. I haven't heard a thing about this gossip until the performance review.

Ok, so I suggest at the next performance review/check in meeting that you ask to review your objectives and ask your manager to articulate an objective based on the feedback he has given. Obviously it should be SMART (Specific, Measurable, Achievable, Realistic and Timely) or what other approach your guidance takes.

From what you have said I suspect he will struggle to do this.

You could also ask feedback on how you have modified your behaviour, I.e. have you noticed a difference.

MrsDanversGlidesAgain · 10/12/2022 13:47

I'd hazard a guess that there were no 'complaints', he's just feeding back his own opinions under the guise of mysterious 'others'. Or he's got the wrong end of the stick

Yeah, me too; have had direct experience of this when a manager said people found me rude. Funnily enough it wasn't important enough to raise until I raised the issue of the office clique and people being left out, then all of a sudden this deflection was produced. I did offer to apologise - publicly - but it was brushed aside, although watching her wriggle as she tried to avoid saying who was allegedly upset was interesting. I concluded it was gossip - and gossip isn't actionable feedback.

NineToFiveish · 10/12/2022 13:49

Lemonlady22 · 10/12/2022 13:34

You shouldn’t have bought it up at a works function, especially where alcohol is involved.

Do you think there would be a negative outcome?

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NineToFiveish · 10/12/2022 13:49

Princessglittery · 10/12/2022 13:43

Ok, so I suggest at the next performance review/check in meeting that you ask to review your objectives and ask your manager to articulate an objective based on the feedback he has given. Obviously it should be SMART (Specific, Measurable, Achievable, Realistic and Timely) or what other approach your guidance takes.

From what you have said I suspect he will struggle to do this.

You could also ask feedback on how you have modified your behaviour, I.e. have you noticed a difference.

Thanks, I appreciate this.

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SweetSakura · 10/12/2022 13:53

We had a manager at work once who told everyone that everyone else was complaining about them. We all licked our wounds and it was a weird atmosphere for a bit but then everyone gradually figured out what she'd done. Senior management fired her a few weeks later, I am guessing enough people made it clear how toxic she was.

ChateauMargaux · 10/12/2022 13:54

Do you line manage anyone? Even if you don't, can you ask for training on the review process? Can you also proactively seek feedback from people you work with, saying that as you are relatively new to the organisation, you are keen to learn.

Your behaviour at the event seems a little strange if your boss's boss and several other colleagues commented. However... it might be worth requesting a 1:1 with your boss's boss to get an understanding of how you Re perceived in the wider organisation.

Ask for more details from your boss. .. and try to get it documented.. incident, observation, area for improvement, action required. .. and as someone else pointed out... be watchful for sex based bias and if that becomes obvious, find allies and support each other in meetings.

NineToFiveish · 10/12/2022 15:04

Hmmm, interesting!

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NineToFiveish · 10/12/2022 15:07

ChateauMargaux · 10/12/2022 13:54

Do you line manage anyone? Even if you don't, can you ask for training on the review process? Can you also proactively seek feedback from people you work with, saying that as you are relatively new to the organisation, you are keen to learn.

Your behaviour at the event seems a little strange if your boss's boss and several other colleagues commented. However... it might be worth requesting a 1:1 with your boss's boss to get an understanding of how you Re perceived in the wider organisation.

Ask for more details from your boss. .. and try to get it documented.. incident, observation, area for improvement, action required. .. and as someone else pointed out... be watchful for sex based bias and if that becomes obvious, find allies and support each other in meetings.

I was literally more quiet than usual in group discussions. I still commented, I was just lower in energy.

I'll consider seeking out feedback. I'm not sure how appropriate it is for me to ask the boss's boss for anything, though, I'm in two minds about it.

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