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Annual performance review and my "perception across the team"

35 replies

NineToFiveish · 10/12/2022 11:00

I've recently been participating in a series of performance review conversations with my manager. For context, we both are relatively new in role, I have never experienced a performance review in this organisation (they have explicit guidance), nor have I with this manager.

The other day, while discussing my performance, he told me he has received several complaints about me "speaking loudly" in meetings and "talking over people" in discussion, conversations, and in meetings both face to face and online. I apparently act like I'm "trying too hard."

I found this news surprising and upsetting, especially to be told that my colleagues essentially find me annoying and I haven't been aware of it. I fully intend to reflect on that and have made plans to moderate my behaviour going forward, as I don't want to be "that" colleague at work who wangs on about things and loves the sound of their own voice.

The day after this conversation was our work Xmas do, so I made a strong effort to keep a low energy in the group settings (we ran a workshop on conscious leadership skills before the do). When we were assigned breakout rooms, I was in a group with my manager's boss. I made a small reference to uncomfortable conversations at work, e.g., my performance review the day before, and how important it was for me to reflect before reacting, etc. It was an appropriate example for the conversation topic, and tbh, it was all I could think of at the time - up until this point I have had zero indication of any tension between me and my colleagues at work since the day I started.

The big boss obviously cottoned on to this, and he went and had a word with my manager later in the session. He was also noticeably nice and inclusive during the party, and ensured I felt part of the crowd during games and conversations. I remained friendly but subdued (to the point that several people noticed and checked in with me, but I assured them I was ok).

Fast forward a few hours and a few more drinks later, and I finally mentioned what was bothering me to my colleagues who have the same manager, who have also been having performance review conversations of course. They told me he said similar things to them, that people had been complaining about their behaviour, or that their work was being used as a showcase to others of "what not to do."

I now feel like what I've been told about people complaining about me isn't true? And that our manager is attempting some kind of divide and conquer tactic? Later in the evening he also said some sort of sexist remark to another colleague and when called out on it he doubled down and said it again. (I didn't witness this.)

I feel like I'm in a weird situation that I can't get a handle on. I don't know what to do next, apart from detach emotionally and never confide in him, never show him he could upset me. And keep more open lines of communication with my colleagues, because if we had all spoken to each other after our performance reviews, I certainly wouldn't have been so upset.

What would be best to do??

OP posts:
growinggreyer · 10/12/2022 15:15

Do you have a staff handbook or any policies on performance reviews etc? I would start there with trying to get clarity on what is supposed to happen. Someone earlier mentioned 360 feedback - that should be a very clearly signposted procedure so that it is not a case of people bitching and moaning about each other. You should have paperwork to accompany your feedback - email and ask your manager for it. Perhaps he won't be so bold if he knows that you are going to press him for the details and include those quoted remarks so that they are on the record.

ilikethatname · 10/12/2022 15:21

Reckon he could be trying to get you out… he’s undermining you and your confidence.

i would probably look for a new job tbh.

but im
cynical

MilkshakesBringAllTheCoosToTheYard · 10/12/2022 15:21

Remember all feedback is a gift, and like all gifts, it may not fit you, suit you or have a space in your cupboard or wardrobe!

I'd ask for a follow-up and say 'I've been thinking through what you said and would like to discuss it further. Could we talk about specific goals (as pp said above). What would be incredibly helpful would be in the moment feedback - so if you feel I've overstepped/spoke in a meeting could you tell me straight after that meeting. I'd also love to see the examples others have shared.

But I also want to be clear, one of the things I was recruited to this role for was my ability to x, y and z. I see exhibiting those behaviours as key competencies for my role and I'm interested to hear your thoughts on managing that tension.'

X, y and z should be behaviours that he's mentioned that link to your job description or targets, ie I had similar feedback in the past when I led a creative team and I was very clear with my manager that the behaviour I needed to exhibit to encourage my team's creativity (being silly, not always taking ourselves too seriously, asking for ideas and quick brainstorms without putting them in someone's diary three weeks in advance) were not the same as the behaviours needed to keep a project management team on the right path.

In other words, blind him with management speak science. Show you're treating him very seriously and then do very little to change unless YOU think it's necessary. I'd also be tempted to find a mentor, ie the big boss who seems to have your back...

piedbeauty · 10/12/2022 15:35

Looks like you have a sexist manager there: he says to the women to pipe down but tells the man to speak up? Nice. How old is he?

That's actually a horrible way to run reviews. He should surely be giving you his objective opinion on how you work and how you can improve it? If he has lied about people complaining about you, then that's terrible and so unprofessional.

ZombieMumEB · 10/12/2022 22:05

NineToFiveish · 10/12/2022 11:13

Yes, he has started the process early to spread it out until the final chat in March when he will submit the report. Feels a bit overkill but OK.

That's quite a long process - could they be looking at restructuring and redundancies?

I'm in Australia, so things might work differently here. At one previous workplace, newcomers were given a performance review after 1 month, then 3 monthly, then after 1 year it became annual.

A performance review shouldn't reveal negative information that is new to you - a decent manager should already be working with you on this, so it reflects badly on them.

I would ensure that what is discussed is documented and you both sign off on it, even if the report isn't due in March. That way there is a paper trail. Definitely email him and ask for this for your recent review.

Many years ago my DH was told in his performance review that he should make an effort to be more social - he worked for an IT company, so everyone wasn't social, and DH was one of the most social ones. His supervisor mentioned that DH missed the weekly Friday end of day drink sessions (these went from 4.30 - 5pm) - and DH should start attending them.

DH had to point out that every Friday he was 2 hours away working with a client, and it wouldn't look good if he left a few hours earlier to attend drinks - given the client had to pay for DH's travel costs, they wouldn't be happy with only having DH for part of the day.

His supervisor had to say something that DH needed to improve on and this was the only thing he could come up with! Others were told the same thing needed to be improved. The most amusing part - the supervisor himself didn't stay around for the Friday drinks and would leave early!

AlisonDonut · 10/12/2022 22:11

I'd ask for and recommend you all ask for the reviews in writing.

Then get together after hours, compare notes and see if there is enough there to put a grievance in.

All women being told to pipe down and men being told to speak up sounds pretty damn sexist to me.

NineToFiveish · 11/12/2022 11:04

Thanks for all the feedback. I will definitely ask why new, negative information was brought to me in a performance review rather than in our one to one sessions, and I will do it via email rather than in conversation.

I will wait and see what happens next, though, because other colleagues have their own negative experiences with him that I expect will be fed up the chain.

We have an interesting dynamic in the wider team, some people have worked together for donkey's years and have moved across to different departments, shifted roles, etc, and get on well. (Including boss's boss, our industry is rather incestuous across departments as well as organisations and people tend to follow each other around)

Others are very new, like me, but I haven't ever felt unwelcome or left out, or observed cliquey behaviour at all. On the contrary, actually. So to be told I was being complained about flew in the face of everything I expected of my colleagues. I don't understand it, and the more I think about it the more I feel like it's projection or straight up lies on his part. I think his "mask" slipped a bit this past week or so, and I wonder how that will play out. I'll do my best to observe and keep professional.

OP posts:
RosesAndHellebores · 11/12/2022 11:11

I think you should together raise it with his manager. The chap's new and on probation. Easier for the company to deal with it now than in a year.

fuzzyduck1 · 12/12/2022 21:49

What’s one of them?
been with my employer now for 5 years and never had a performance review.

formulatingAresponse · 12/12/2022 22:18

The best thing is that it's now out in the open and that his boss is aware

You can now let things take their course

You did a good thing to mention it during your breakout group

This is exactly what they're for

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