Help me with my A/L entitlement please

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Hi all,

My employer offers 30 A/L plus B/H.

I work 20 hours a week over 5 days, so 4 hours a day, so I am aware I will have a pro rata entitlement.

I am trying to use the GOV uk a/l calculator but want to make sure I am doing it correctly. When working out in days with the information given so far, should I put 5 in number of days worked because it’s Monday- Friday or 2.5 because my half days equate to that? Which way is correct?

Im

If you work 5 days you should get the same number of days of annual leave as full time staff but your day will only be 4 hours rather than 8 hours.

It is easier to work out how many hours you are owed. So you have 120 hours plus bank hols.

Another way to look at is if you work out that full time staff get 38 days holiday per year then that's 7.6 weeks worth of holiday. You should also get 7.6 weeks worth of holiday.

7.6 weeks x 20 hours = 152 hours = 38 days of 4 hours

You get the same number of days annual leave as full time staff. Every time you have a day off, you get 4 hours off

@Iamanicepersonreally

You get the same number of days annual leave as full time staff. Every time you have a day off, you get 4 hours off

This, assuming standard FT staff are 5 days a week. There's nothing to work out - you still get 30 days, your days are just half as long.

Absolutely

Right thanks everyone, at least I’m not going mad, because that’s what I thought. I have been given my pro rata entitlement as I started in nov 2021, up till March 2022 as 7 days. They do not use hours as I’ve been used too previously. This leads me to believe they are saying each 1/2 a day I work equates to 2.5 f/t days. God it’s confusing and they still haven’t confirmed how they have got to 7 days. 7 days worth of 4 hours technically gives me 2 weeks and 2 days off. But every time I’ve asked for 1day off (4hrs) it appears as 1 whole day being deducted. I’m really stressed.

If you work 5 days a week, and work the same hours each day, you still get the same number of days annual leave

So it entitlement is 20 days holiday per year - a full time person will get 20 8 hour days, and you will get 20 4 hour days

You don't get 20 x 8 hours as that would give you 40 days leave

To add, if you were working different hours every day, then you would need to have your annual leave done in hours rather than days

I think 7 is right
38 days divided by 12 gives an entitlement if just over 3 days a month
You started in nov, so Dec, jan and feb 3x3 round up to 10
Take away the 3 bank holidays= 7

I think you're getting confused between a Pro rata entitlement because you're part time, and a pro rata entitlement because you've only been here part of the year.

E.g from Mar 22 you'll have 30 days per year, because that will then be a full leave year.

But this year, say you started in Nov then you would have Dec, Jan, Feb and March and possibly a portion of Nov. My job doesn't give you any AL for the first calendar month you're there which is a weird quirk but as far as I can see not illegal.

So in that instance I would expect you to get 10 days holiday (30*4/12) or a bit more to allow for the part month in November.

So 7 still doesn't seem right but it's more likely to do with your having started than your being part time.

@vdbfamily

It is easier to work out how many hours you are owed. So you have 120 hours plus bank hols.

This.

Take the full time amount and change it into hours. For example if I worked somewhere where full time people got 30 days holiday and a 'normal working day' was 7 hours a day, 35 hours a week.

30 x 7 = 210 hours

If you work 20/35 hours the divide 210/35 and x 20, that gives you your holidays in hours for the year. Every time you take a day off you deduct the number of hours you work in a day.

Oh the above assumes your leave year ends at the end of march not the beginning. If it's the beginning it'll be a different number.

My calculations say you should be given at least 10 days AL to end March 2022.

My workings are:

You get the same AL entitlement in DAYS as a full time worker (assuming FT is Mon-Fri) because you work mon - fri, except you are only PAID 4 hrs for each day off (your normal daily rate) whereas full timers are paid whatever full time hours are.

So your AL entitlement Nov to March is at least

30 days (entire years’ AL) divided by 12 months = 2.5 days per FULL month worked

So if you work a full month for 4 months (Dec- March) you are entitled to

2.5 days x 4 months = 10 days.

You might be entitled to a half day extra for November if your contract allows AL accrual in the first month or for partial months worked

You should also have been paid for the bk hol on 3 January as your BK hols are in addition to your 30 days AL.

Ignore those trying to work this out in hours. You work 5 days a week, 4 hours per day. With a regular work pattern like that, there is no need to get into hours.

For a full year you should get 30 days holiday, the same as full-time staff. A day in your case is 4 hours so your employer is correct to deduct a full day if you take a day off.

Your leave entitlement for the current leave year depends on your exact start date and when the leave year ends, but it sounds like it would be around 10 days as others have said. If the 30 days leave includes bank holidays, that would have left you 7 days to do with as you wanted. If it does not include bank holidays (i.e. if full-time staff get 30 days plus bank holidays), your employer has short changed you.

Depends

If it’s 7 days and you’ve had the Christmas and new year bank holidays already?

@insancerre

I think 7 is right 38 days divided by 12 gives an entitlement if just over 3 days a month You started in nov, so Dec, jan and feb 3x3 round up to 10 Take away the 3 bank holidays= 7

How can it be right?

My firm offers 30 days plus B/H.

I work 3 days a week, four hours each day.

I get 22.5 days.

OP should still get 38 days.

DixonD
But it’s part way through the year, op won’t get 38 days if she only started in nov

All depends what they class as full time as answer would be different some companies are 40,37.5 or 36 hours

Assuming you only accrue holidays for full months and you’ve worked 4/12 months, then you’re entitled to 10 of ‘your’ days. So from March 2022 your entitlement with be 30 days, of 4 hours each. If they’ve said it’s 7 check your contract, it’s possible you don’t get paid bank holiday in probationary period and there’s been 3

@rwalker

All depends what they class as full time as answer would be different some companies are 40,37.5 or 36 hours

There is no need to calculate OP's holiday in hours, so it does not depend on what is classed as full time. The OP is entitled to 30 days holiday a year. The fact that her days are only 4 hours long is irrelevant to the annual leave calculation.

@HidingFromDD

Assuming you only accrue holidays for full months and you’ve worked 4/12 months, then you’re entitled to 10 of ‘your’ days. So from March 2022 your entitlement with be 30 days, of 4 hours each. If they’ve said it’s 7 check your contract, it’s possible you don’t get paid bank holiday in probationary period and there’s been 3

If the employer does not pay bank holidays in the probation period, they are breaking the law. The statutory minimum annual leave is accrued daily, regardless of anything it says in the OP's contract. If she has worked 4.5 months (which we don't know for sure - it depends when she actually started and when the holiday year ends) she would be entitled to a minimum of 10.5 days paid leave.

Because every day you work is the same length there is no need for it to be worked out in hours or pro-ratad. For April 2022 to March 2023 you will have the same 30 days plus bank holidays as everyone else, and will have to use up 5 of those to take a week off, just like everyone else. This seems to be what is intended as they are deducting a full day of leave when you take 4 hours (a day of work for you) off work.

They have calculated 7 days leave for the partial year from your start date to the end of March, which gives you just over a week off. They have made a mistake there. It should be around 13-14 days ish, depending on exactly what date in November you started. But the pro rata is only about what portion of the Annual Leave year you were an employee for.

@Gladioli23

I think you're getting confused between a Pro rata entitlement because you're part time, and a pro rata entitlement because you've only been here part of the year.

E.g from Mar 22 you'll have 30 days per year, because that will then be a full leave year.

But this year, say you started in Nov then you would have Dec, Jan, Feb and March and possibly a portion of Nov. My job doesn't give you any AL for the first calendar month you're there which is a weird quirk but as far as I can see not illegal.

So in that instance I would expect you to get 10 days holiday (30*4/12) or a bit more to allow for the part month in November.

So 7 still doesn't seem right but it's more likely to do with your having started than your being part time.

Do you mean you cannot take any annual leave during your first month or that you don't accrue any annual leave during your first month? Because the latter is illegal in the UK & holiday is accrued from the day you start work

www.acas.org.uk/checking-holiday-entitlement

I mean the latter, but we get more than the statutory minimum, so it doesn't end up with you being under the statutory minimum so I concluded it was permitted? Would be interested to find if it isn't though.