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Housekeeping

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People who just get things done and are relentlessly efficient - please explain how you do it

215 replies

CarbonEmittingPenguin · 21/01/2016 15:52

As said above. I am the queen of 'getting round to things' but never actually doing them. I can waste entire days thinking about what needs doing but never actually doing it Confused

If you are efficient and just get on with things how do you do it? What is your thought process? What are you generally like?

OP posts:
ifigoup · 21/01/2016 17:49
  1. Lists.
  1. Systems. Direct debit and standing orders for bills are your friends. Set up online banking so you can alter/manage them yourself. Bills will basically take care of themselves.
  1. Be busy enough. If you are busy enough, you have to make yourself do things, or you know full well they will soon get out of hand. If you're not busy enough, it's a temptation to leave things, and then they mount up.
  1. Related to 3: put off whatever you want, but whenever you do, you have to do one of the other things from your to-do list instead. Some days, you will do a nasty task simply to avoid having to do an even nastier one.
  1. My mantra: "Anything you can do is better than nothing."
littlewoollypervert · 21/01/2016 18:17

Yes yes yes to prerecorded TV!

I use catch up and Netflix 90% of the time - if I sit down to watch even 30 mins of live TV, I know I will flick through the channels and watch crap for the next 3 hours.

tibbawyrots · 21/01/2016 18:24

What everyone else has said.

Lists.
Do it now.
Don't put it down, put it away.
Don't let tasks build up, sort the post immediately and bin/recycle the junk mail.
Declutter if you can.

DancingDuck · 21/01/2016 18:26

StrapOn That's a really good way of looking at it.

HopelesslydevotedtoGu · 21/01/2016 18:29
  1. If a task takes 5-10 mins, I do it straight away
  1. Longer tasks I put on a list- if several steps I list the steps, rather than having a complicated item on my list
  1. When commuting, or having other enforced down time, I try to do tasks
  1. Bat stuff away- especially at work
  1. We don't watch much TV
  1. Diarise appointments or things to do in the future, eg cancel direct debit, on my phone immediately
HopelesslydevotedtoGu · 21/01/2016 18:36
  1. Declutter mercilessly
  1. Have a place for everything, so you don't need to hunt for things
  1. Online shop for groceries, and make a list of any random bits and bobs to add to your next delivery, eg stamps, to avoid extra trips to the shops
  1. At work I try to deal with everything with 'one touch'- if an issue is complicated I will either do a first step which means the issue will go and then return for a second step later, or decide to consider it in my weekly specified time for dealing with complex stuff. Above all else I avoid having stuff sitting in my in tray, or my day regularly disrupted (unless urgent obviously)
BertieBotts · 21/01/2016 18:36

Warning, inefficient person posting.

I have a bit of a theory which is that inefficient people are "off" by default and have to make a big effort to switch on, it's not like there's an automatic point at which we start doing things. Whereas super efficient people are "on" automatically, and when they are finished, yes they relax, and I think it's probably a nicer kind of relaxation than the inefficient person, and crucially they know how long they have to relax FOR.

I didn't realise this until some time last year and I've been trying to enact it in my own life but I haven't been very successful yet.

This is twofold. Firstly I have such a backlog of things to do that I feel like I could never get on top of it. Certainly, I could never get on top of it in one session. I'd need breaks, and it would take me more than several days. I'm terrible at prioritising. If I was to write a to-do list, which I occasionally do, it involves everything from regular things I'm supposed to do (Take the washing off the airer) to vague thoughts I've had (research buying a guitar), long term projects (start folder for keeping track of classes I teach) and important things I've been putting off (make dentist appointment, overdue since September) - and probably lots of other different types of things. I don't feel like I could ever achieve everything on my list, which in some ways is good - I'll never get bored! - but is also frustrating, because it means in some ways that my mental to-do list is where my good intentions go to die, and most of the things on it just languish there forever until they are so overdue that terrible things are happening. If I ever try to write down every single thing that I need or want to do, it takes up several pages, which is such a draining and depressing experience that I do it maybe once every three years, and cry and try to re-evaluate my entire life but it hasn't worked yet.

Secondly, even on the rare occasion that I feel like I have finished everything which needed doing today, sometimes it turns out that I've totally forgotten something important. Probably because it got lost in the fog of good intentions. This happens just often enough for me to never quite relax anyway, because there's always a nagging thought that I might have forgotten something.

But yep - once I've "switched off" then I'm switched off. I don't think about the next thing I need to do, I don't sit down and think "Ah I've got four hours, I'll watch some TV", I just think "Oh what's on?" But DH who is a much more efficient person than me seems to see his time in terms of blocks. If he's going to relax then he knows exactly when that relaxation period is going to finish and how much of it he has left at all times, like a lunch break from work.

When I remember this and approach relaxing times as a "timed break" then I am more efficient, it does work. I just have trouble not automatically slipping into that old pattern of ah, I'm done/home/kids in bed, time to relax and assuming that the relaxation time stretches out infinitely in front of me until the vaguely distant time that I'm needed again.

The other good thing about the timed break approach is that you actually end up in the nice, better, efficient-person relaxation space rather than the guilt-laden inefficient person's relaxation, which is always tainted with the fear that somebody might remind you of something important that you have forgotten.

(Sorry this ended up so long. I'm apparently inefficient at typing, too!)

chocolatecheesecake · 21/01/2016 18:40

Very consistent with previous posters:

  • try and handle each piece of paper once. I open the post by the bin. Bin/ deal/ file (have a drawer for filing. When it's full I properly file it)
  • don't be a half job. Do a job, finish it or it won't get finished
  • declutter. If there is a place/ system for things it is easier to keep on top of it all. Even if it's just one drawer a week that gets reviewed
  • lists.
  • don't go up or downstairs empty handed
  • have a cleaner or a cleaning day. Not just for the cleaning but because it means that there is a deadline for tidying up (essential with a DH and DD who hoard and keep things/crap in piles)
building2016 · 21/01/2016 18:59

I have helped myself hugely by

  1. realising these jobs are never going away unless I bloody do the because no one else will

  2. Reading part of Getting Things Done

Tigresswoods · 21/01/2016 19:02

Lists. It's the only way. If it's written down it gets done & ticked off.

SlatternIsTrying · 21/01/2016 19:16

bertiebotts I can only assume from your post that you live in my head.

mercifulTehlu · 21/01/2016 19:19

I'm terribly inefficient. I'm a sucker for shiny new systems but never stick to them. I found waitbutwhy.com very helpful in understanding why I procrastinate. It's a great site and pretty funny too.

Now, having already admitted I'm a sucker for new systems... I've just looked at the bullet journal thingy that PurpleWithRed linked to. It looks FAB! I have a lovely new Harry Potter notebook and was wondering what to use it for. Now I know!

LaurieFairyCake · 21/01/2016 19:28

Trello (free app that is amazing) - all listy and sexy

The Eisenhower Matrix - I've been doing this for two weeks. I'm the worlds worst procrastinator. I've got at least 20 things ticked off I couldn't be fucked to do. Looks like nothing but is marvellous. All you do is fill in the matrix boxes and look at it every day. Stupidly easy.

BoboChic · 21/01/2016 19:46

I have lots of parallel lives and, in order to make progress with each one, need to treat each one as a separate project that requires me to plan and devote thinking and action time to each one separately, with different lists. Sometimes my head spins because I swap between lives that barely overlap (which means that the underlying belief systems and values are not the same) with alarming frequency. When that happens, time out to empty my head is a necessity: if I have learned anything in this life, it is that sometimes you need to empty your head and focus on something that demands nothing of you (like a nice view) before you can get back to work.

FreeButtonBee · 21/01/2016 20:01

A useful mantra: "I'll just take the folder down"

There is a theory that your brain resists the idea of doing the task but will relent if you tell yourself that you'll just get the folder down/put the papers in a pile on the desk/bring the basket of washing upstairs etc.

Once you get the folder/take the basket up, your sub conscious will take over and just start flicking through image stuff or putting things away. You almost can't help yourself.

So my trick is to just start doing a tiny part of the job and then your mind will just am take over.

StarOnTheTree · 21/01/2016 20:07

I think ahead and plan ahead.
I use a diary and write lists.
I accept that something 'extra' needs doing everyday to keep on top of stuff.
I work backwards, e.g. look at the deadline and then plan back from there so that I know when I need to start something and how long it's going to take me.
I always allow extra time because you just never know when you'll have a sick child, a puncture, the printer will run out of ink, etc
I have a chronic health condition so I'm always worrying that tomorrow I won't be able to do what needs doing so I do it today if possible.

camelfinger · 21/01/2016 20:27

I only bother with lists if I'm really super busy. Otherwise I am quite good with my memory and a old school calendar pinned up. I just try to take time on a regular basis to review what needs to be done next and not just sticking to the easy and quick tasks. I tell myself that something has to be done eventually so I might as well schedule it in mentally. I try to get things done as soon as I can eg paying bills I just do it as soon as I open it (which is on the day it arrives). I do tend to overthink and overanalyse things, who probably makes me terribly inefficient but I don't tend to forget things. For example, during some dead time, I will think about whose birthdays are coming up, and order them a present online if necessary and dig out or buy a card. I suppose every day I'll think to myself "does anything need posting?" or "do I need to put anything in my bag different to take with me tomorrow?"
I've tried apps and spreadsheets but just can't be arsed (ironically given the nature of my work). The trouble with these is that you need to invest a bit of time at the outset when you don't know if the system will work for you or not. At least with a scrappy piece of paper you can just jot things down without considering whether it fits in with your system or not. Never go to the supermarket without a basic list. If the idea of meal planning is too overwhelming then start with just planning a few meals or aiming to eg take in your own lunch twice a week instead of aiming for every day and failing.
I'm waffling too much now. I just wanted to offer something other than just lists (although lists are great, just not always for me). I'm not super organised, but I try to get it right most of the time and not best myself up if my standards slip, and try to make continual minor improvements to things rather than ditching everything and using a new system.

MrsMeggles · 21/01/2016 20:37

This is quite long, but hope it helps someone.... I don't consider myself to be a particularly efficient or organised person - I think it is just in my nature and partly the way I grew up as when I read all these posts and think about friends who feel disorganised all the time I find it hard to understand how people don't have time to do things - I never set aside time for chores, stuff just gets done as a when it happens / gets dirty / easy, multiple times everyday - and never builds up. For example I am posting this whilst dinner is cooking, having finished the washing up, swept the floor and dc in bed, with a load of washing going that will be done before bed, folded and taken upstairs and put away when I go up. Here goes with some of my mindset / in built habits....

  • Washing up is done whilst cooking and after every meal
  • Kitchen clean and wiped after every meal and before I go out so it's clean when I get back
  • I never go up/downstairs empty handed
  • I don't watch much TV, but watch catch up TV favourites whilst doing jobs - cleaning, washing up, laundry folding etc
  • I see the floor needs sweeping - and do it (it takes 2 minutes and you don't drag it through the house)
  • I run out of something it goes on my shopping list
  • I only put washing machine on when I know you will be at home for end of cycle to hang outside - OR make sure you're home when the dryer finishes so you can fold up warm laundry - both ways MASSIVELY cuts down on ironing which if i do do - about 30 mins once a fortnight I do whilst watching catch up TV
  • My family all take clothes off and put dirty stuff straight in laundry, things that can be worn again folded/hung up and put on chair.
  • If having an early start layout/chose/check clothes (including underwear and jewellery) the night before
  • Diaries / calendar for everything and check / update daily.
  • Buy presents / cards in advance - it my dd will be 1 in a few months, so i know I have a lot of first birthdays coming up and already have cards and ordered presents online
  • open post the day it arrives, bin anything you don't need, do whatever needs doing (fill in and repost next time you pass a letter box) and file the rest
  • All bills on direct debit - do meter reading the day you are promoted - takes 2 mins
  • Amazon prime is your best friend!

I really agree with above posters that being organised is simply a state of mind - I would never classify myself as lazy, but I think I'm just a doer at home like I would be at work. It is soon much more relaxing to be able to sit and chill out in a clean house with jobs done in my opinion. I am so much less stressed, worry-free and laid back than my disorganised friends. Hope that helps.

MrsMeggles · 21/01/2016 20:38

Meter reading on day you are promoted not promoted!! Wink

MrsMeggles · 21/01/2016 20:39

aRH=GGH PREDICTIVE TEXT! PROMPTED!!! [BLUSH]

BeaufortBelle · 21/01/2016 20:41

Just do it coupled with determination. I usually organise a large home, cleaner, ironer, two DC, one at uni, one in 6th form, very busy demanding husband, full-time professional job. I rarely forget anything and don't make merciless lists. A lot of it I think is routine.

My house is pretty much immaculate, because everything gets put away. Have just had two weeks' off work of enforced rest. It's still immaculate.

Today I have dropped dd to school, unloaded the dishwasher, been to the hairdressers, tootled up the road to Waitrose and bought three things I wanted. Made myself lunch. Collected dd from the station. Cooked supper, tidied up. I've all the plates and pots i need out on the kitchen counter, I've utilised the children's linen baskets in the laundry room and everyone is under instructions to sort colours, I've put the cat's bowls on an upturned plastic box, I've got the hoover in the porch with the brush off the tube (so I can pick up the post!).

Not much I hear you say - just over a week ago I broke a bone in my back. I will not be defeated and I will get stuff done. Oh, and the weekly shop is ordered to arrive tomorrow. And whilst I've been at home I've organised a few people to come round to quote for stuff that needs doing.

fiorentina · 21/01/2016 20:47

I make lists.
I do things when they need doing, letter from school, I act on it and sort out what's needed or pay bills the same day they arrive.
I load the dishwasher as I clear up, empty the washing machine as soon as it's done of I'm in, etc.
Dates and reminders in my phone.
Don't sit down until I am organised and the house is clean and tidy at work.
I do find it comes naturally though and hate being disorganised or late.

Stratter5 · 21/01/2016 20:49

Cleaning and tidying - always start at the top of the house, and finish with the rooms other people might see. Then you'll actually finish the job, well it works for me anyway.

dudsville · 21/01/2016 20:50

Don't bother with lists, just do things when they arise. Don't think about it. Just get on with it. Takes two seconds and you save yourself the angst of thinking you should be doing it when you're not.

Openup41 · 21/01/2016 20:53

Keep a diary and use calendar in your phone. Invitations/appointments/should be noted as soon as they arrive. Set reminders as the events draws nearer.

Keep on top of washing, housework, ironing. Set specific days and times for this and if you have a busy weekend, do this during the week.

Complete forms/respond to letters as soon as they arrive.

Do a little each day.

Ensure everything has a home. You should be able to find most things in your house with your eyes closed.

Rest only when the kids go to bed.