To refuse to provide bank statement to my work to prove I was in the office

[HanExplorer]

I’ve found myself in a very unusual situation and am standing firm so far despite pressure.

I work in a hybrid role with a requirement to attend our office twice a week, this is measured monthly based on card swipe data. On one of the days in May, I forgot my pass so was issued a temporary one to use that day.

Earlier this month my manager flagged I was showing a day short for office attendance in May and said I’d need to make up a further day in June. I looked at the dates they had on record and quickly realised the missing one was when I had the temporary pass so that obviously hadn’t registered on the system.

I explained this to my manager and she still maintained I’d need to attend an extra day to balance the totals on the system as there ‘wasn’t any record of me attending’.

I realised I’d spent money in the on site restaurant that day and there’d be a record on my bank showing the company name. I screenshotted this on my phone, cropped it so you could see the date and sent it to my manager.

She has checked with her manager and told me that I need to provide a copy of a bank statement which shows my name and the transaction - that would of course also show all my other activity!!

This has been dragging on and I’m standing firm so far, but I’ve had a call booked in with my manager and her manager for tomorrow and I’m wary of what they are going to say.

My office is over an hours train journey each way so not a case of driving 5 minutes down the road to work a further day - regardless, I don’t feel I should do out of principle.

Surely the security team who issued the temporary pass have a record of it being given to you on that day. Can they not provide the evidence that you were in and taking a temporary pass?

The moral of the story is

Be more organised and don’t forget your pass…

You’ve caused quite a lot of work for everyone.

Fact is, @HanExplorer can fix this issue really easily, but would rather mess about and cause as many problems for her employer as possible.

long term all you are going to do is prevent yourself getting a high rating which will impact your bonus and future salary…and you’ll miss out on opportunities because who is going to give them to the awkward person.

yes they should be able to just check the temporary pass log, but clearly they aren’t, so why not just make your life easy. I don’t understand why so many people would rather make their lives difficult and frustrating when there’s a simple solution. People like OP are a complete nightmare and it makes me so happy to be WFH so that I can avoid these type of nonsense creators.

Unnecessary work all caused by you forgetting your pass, given it was your error that started this ball rolling, it might’ve made sense to just be helpful.

Maybe they’ll bring in a new rule, no pass, no entry, no counting it as a day in the office.

All started by OP forgetting her pass.

What a way to treat staff! Your Company sounds dreadful. If you're delivering the required output, do they really require this level of 'proof' that you've shown up in the office a set number of days? And if they do, they should review their own faulty processes, as it's total rubbish that whoever gave you a temporary pass didn't create a record of this.

Sorry if someone else has suggested this, but if you're forced to provide a copy of your statement, just print out a copy, use black marker to black out everything except your name, address and the one line showing you bought something for the canteen, then photocopy that page and take the photocopy to show them? That way they won't be able to see anything except the relevant details.

A sensible boss would’ve said, “ah a temporary pass, that explains it” and that would’ve been the end of the matter. What a twit.

Not that I think you should have to @HanExplorer , but can’t you generate a receipt of a particular transaction on your online banking app? Which would show the date, your name and account number and only the transaction you need. I thought this was available on most banking apps.

I'd be digging my heels in too.

They need to state if they are or are not accusing you of lying.

If not then they dont need any proof.

If they are, then its on them to check thier own security records to prove you were not there.
Or check the IP address of your log-in that day.

What if you hadn't made a purchase with your card? What would they use then?

You’ve already shown proof. Them asking for your full bank statement is ridiculous. I’d be pushing back too — they’re making this way bigger than it needs to be.

I don't know why people are going after the OP saying she started this forgetting her pass, its her manager that's causing the rift. All they need to accept is that she had a temporary pass, which it looks like it can be checked even though she didn't sign in. Its not her fault the company has a system that doesn't work properly.
I always left my work pass in my car in the glovebox, that way I never forgot it. Some people would think its a minor security breach, but then we also used to get a black mark against our record if we forgot it and had to have a temporary pass. Some people used to say you may as well just call in sick and go home.

Your bank statement is private and absolutely none of their business.
They are being utterly ridiculous.

Depends what the policy is, doesn't it? If it says your have to show a bank statement then they are entitled to see a bank statement. If it doesn't, we'll looks like we have two individuals determined to lock horns. You might win the battle, OP, but not the war.

It's not OP being difficult, it's employer being difficult in choosing not to trust their employees not to lie, cheat and defraud. OP shouldn't have to 'prove' they are not on the make! It's not normal to have to do this..

Just get the bank statement and black out the other stuff. I can’t see why you’re turning this into a fight?

it is actually quite normal to have a system which can verify things. For example expense claims (where people routinely send copies of bank statements) or if an employee’s attendance record is being queried.

Personally I’d supply the statement then look for a new job. There is literally no trust is this relationship, which I wouldn’t tolerate.

Yep!

Also why doesn't he company have a better sign in service if they have remote workers

Much probably depends on the business.

This would really piss me off at my work, because we're a small team where everyone knows everyone. In a bigger workforce with a mixed in-office/WFH set-up, and particularly if there have been prior issues, I can understand them having systems in place.

And its not as if they made an unprompted request for the OP's bank statements- it was the OP who opted to show partial banking information (e.g., details of the date/amount of the transaction) but the relevant missing peice - given the OP intended it to be "proof" is that the transaction info relates to the OP.

Its a bit like trying to prove your identity by sharing an image of the photo page of your passport, but not including your name. That its in your name is pretty crucial in confirming a record relates to you.

Ah, just seen that OP doesn't want to edit the file. Deleted my previous comment.

But they have a perfect sign in process. You swipe your pass, and your presence is recorded. OP failed to complete the expected process, otherwise there would be a clear record of her attendance. That's on her, and not her employer!

I suppose that’s true.

No they clearly dont.

Because someone accessed the building and it wasn't recorded. It was OP.

The OP must be regarded SO poorly by her manager. I would love to know the history. I imagine this OP takes the piss regularly.

By not complying with this simple request, I suspect this is going to epically backfire on the Op

Print out the statement and redact use a sharpie the other transactions manually.
Annoying but you are being really awkward, no wonder they are questioning it.