Is there a cut off for payroll?

[CPHB2021]

Hi! If you have an employee, is there a cut off in the month that you have to submit their over time / hours by?
If there is, if you miss this deadline, what is the consequence? Or can you simply not submit until the following payroll month?

I am an employee who submitted overtime in time but it was not passed on to the accountant and I'm now trying to work out if I can going to get this payment as a one off before Xmas or if it will be included in my December payslip.

Thank you!

Usually the cut off is a week before your payday, if the cutoff is missed, it will roll over to your next payday

Typically if the office misses the deadline they will try and tell you it will go into your next pay.

It will cost them more to process it independently for you to have it in December. Sounds like a small business who outsource to an accountant to run payroll? If you need it you might have to kick up a bit of a stink to get it.

Hard to say without knowing your employer. Maybe they will try and sort it out for you without you needing to complain.

I’d talk to your employer, some places I’ve worked I could submit a special request for someone who had missed payroll and it would be processed and paid, in other places the payroll date was a hard cut off and no further requests would be considered and late overtime etc would be paid the following month. There’s no hard and fast rule.

It seems unfair for the employee as I submitted it well before the cut off and was relying on the money for Christmas but now will not receive in time for buying presents etc. thanks for the info!

Small employer. Not an office role. X

Just speak to your employer - if it was their fault they can easily give you a cash advance now so you have the money when you need it, then process the expenses through the following months payroll but deduct the cash advance. That way it won't cost them anything extra.

The cutoff depends on how long it takes the person operating payroll to process everything. My cutoff is lunchtime Monday. I then process payroll wither Monday afternoon or Tuesday morning and submit the RTI to HMRC as soon as it is done. This does give me a day leeway in case I am ill or something. The money then goes onto the bank on Friday. Doing a rollback if someone misses the deadline is very complicated and time consuming.

We only have 30 employees. IN a large company with many employees or where an accountant is processing payroll for several different companies then everything takes longer/timeslots have to be scheduled.

I have. I spoke to them on payday when I realised it wasn't on the payslip or bank transfer and have asked several times since. I have just reminded them again this morning so hopefully they can sort it out. Xx

Yes there's a cut off, varies by company/org - bigger companies often have longer cut offs. 2 weeks is common. I used to process the payroll in the second week of the month for payment 2 weeks later as that's how long it took to get it signed off and uploaded for hundreds of people

I run 50 payrolls a month and I'd either reprocess the payroll - which takes me 60 seconds - or I'd put it on next months to be taxed but get the employer to give you an advance roughly equal to the net amount now which is deducted from next months net pay.

Depends. On so many variables.This automatic reaction of payroll Dept being able to solve is unfair. People think re- running a payroll is easy, it may not be. You could ask for an advance. Given that it was your managers fault, why don't you take it up with him?

Payroll varies but there will always be a cut off because once you have processed pay and sent it to the bank and done your RTI updates it’s done.

So anything after that needs to be an adjustment.

However it’s easier to do late additions if you have in-house payroll rather than outsourced.

They can easily give you an advance and deduct from next month though.

I have done. I don't have a manager per say. I work within a family home and am employed by the family. There is not a HR department etc. it's not as black and white as an office role when dealing with issues like this 😊 x

It may be they missed the payroll deadline but no reason not to make an advance

Great. Thanks all, I will ask for an advance if they cannot submit it late. X

You should be able to insist on an advance, it's their error not yours and it's Christmas.

I sign off the payroll for our organisation.

The rule that we generally apply is that, if you've missed the deadline to claim, you'll have to wait until next month. If it's our fault that you haven't got what should have been due to you, then we will move heaven and earth to get it to you because that is fundamental to the trust that you have in us as an employer.

In really exceptional circumstances, we might expedite a payment for someone who had missed a deadline to claim, e.g. if it was going to cause genuine financial hardship. However, where it is the employer's fault, it is an absolute no-brainer as far as I'm concerned and the employee should not have to make a case for it to be put right - they are contractually entitled to be paid on time.

Ours tend to be if it’s my fault I have to wait if it’s their fault and you push a little they will send it over separately or redo it if caught fast enough.

Ours is quite early, 2nd Monday of the month.

After this you have to wait for the next month

I do payroll for 18 people - we pay overtime and calculate any lost time a month in arrears. We also give out the payslips a day before the money goes into the account and if there has been an error they raise it immediately and I re-calculate the payroll then send any additional monies due as a same day payment.

In my opinion staff shouldn't be inconvenienced because I've made a mistake. So if I was your employer then you should definitely be getting the overtime money this month however difficult it is and at whatever cost to me!

yes easiest route is a cash advance on the pyt which is processes in next payroll and cash advance deducted. You will need to push hard. But it was their error not yours

Actually it sounds as if they do not want to pay you for the overtime if they did not submit the information to the accountant. I'd say that is your first hurdle.

I am surprised that so many people thing an advance is easy, I would have thought this is far from easy and most employers would have a policy of no cash advances.

Agree with the moving heaven and earth if its the employers fault. No one would do overtime otherwise!

Administering payroll needn’t be rigid especially for small firm. The only deadline is that monthly submissions to hmrc have to be done by 5th of the month so December pay needs to be submitted on January 5th.
we could make changes anytime up to that date. And if a mistake wasn’t noticed until after 5th then an advance on the net amount could be made to the employee. So just ask whoever does the payroll what has happened to your OT and how will they sort if for you .