Part time nhs staff

[Freshstarts22]

Posting for traffic so apologies. Can anybody that works in the nhs, part time please explain to me if your AL and bank holiday entitlement is in your contract?
I have had my contract through and after 4 mistakes regarding AL I’ve now been issued tbe final one, but it only states the annual leave I have remaining from now until the end of March.
Theu are refusing to tell me, or state what my full years entitlement will be.
They are also saying it’s up to my manager to sort out my BH entitlement.
The team I work in will be closed on BH and my understanding is, BH leave should be calculated on a pro rata basis the same as annual leave. So for example, full time staff get 8 days BH. Someone working half those hours would get 4.

i have 2 boxes on my contract. One says
‘annual leave entitlement’
and one says
‘annual leave remaining’.
In the first box they have put the amount I have remaining between now and March. Second box is empty.

But where would I find out what this pro rata amount will be?
i mean, I’ve calculated it online, but surely they should tell you upfront? Am I reading to much into it and to used to working for untrustworthy companies where I need to have everything in writing?

i kind of needed to know what annual leave and bank holidays I’ll get before starting as I wouldn’t be able to take the job if it’s less than what I am expecting.

I work 3 days in the nhs. My service doesn't work bank holidays. I don't work Mondays but it depends on Christmas and what days the bank holidays fall. I get get given bank holidays hours pro rata. If there is a bank holiday on a day I work these hours are used. Then the rest of my hours is used for annual leave. Previously when I worked Mondays I would sometimes have to use annual leave on bank holidays as my bank holiday hours did not always cover it. My managers work it out thank goodness!!!

Yes I suppose I just need to trust it will be worked out correctly. I have been mistreated in smaller companies with these things so I’m cautious.

Is this reflected in your contract?
Also. When it renews every year is there somewhere you can see this so you know how much you have remaining?

You sound like you are getting worked up about something that is not an issue.NHS has good annual leave and calculations will be accurate.

The bit in writing is the NHS Annual leave policy for the area you work in.

Does your trust have eroster or similar? A system where you book holidays? On mine I can see future years with my full entitlement

As well as your Trust Leave Policy, A/L entitlement is detailed within the AfC handbook

It's not really in your contact. It's nhs policy. Number of days depends on what band you are and if you have extra due to long service. It's across the nhs which is why it's probably not in a contract. Maybe more a policy. We have an online roster.

I am sure you will have eroster or something similar and it tells you the leave you have, it also says how much is left once you have used some.

The annual leave is excellent though so you will have plenty.

If you work part time you may be able to work some extra hours to accrue time in lieu. I can do this at moment.

It varies slightly from year to year depending on how many bank holidays in the holiday year. Eg an extra bank holiday or if Easter is in March. It will be pro rata in hours based on your contractual hours. It will also increase in line with length of service. Your trust will have an annual leave policy that will reflect the agenda for change annual leave entitlement. They will be required to adhere to that. Your entitlement in hours will be on your eroster, ours gets checked and amended as required each April.

I also work 3 full days per week (NHS). My pro-rata’d hours change each year as it depends on the bank holidays. I work Mon/Weds/Thu. It is calculated in hours. It can either be viewed online as including bank holidays or not. I go for not so I know exactly what I have left to take. So after bank holidays I have a set number of hours to take. It is hard for them to tell you right now because it changes slightly each financial year.

Annual leave entitlement is clearly set out in your NHS Trust policy and those terms and conditions will apply to all employees so dont need to be in tour contract (you are agreeing to them by taking up NHS employment). Search 'Agenda for Change - Annual Leave' and your trust for the policy document. It gives guidance for new employees and is easy enough to understand/work out from there. Good luck :)

This year I have had two additional bank holidays (jubilee and funeral), a well-being day and my standard entitlement.

as an nhs employee you get the standard agenda for change hours pro Rata’d you won’t get less so if your entitlement for the next 5 months is accurate you know what your entitlement will be next year?

Yanbu. Contact ACAS they give employment advice.

Out of interest if you don’t have enough bank holiday leave to cover the bank holidays, can you take them as unpaid?

Thank you for talking me down. I had drafted an email to the lady in HR and copied in my line manager so I’m glad I didn’t send that now as it seems it is the norm to not have my entitlement in my contract.

As some of you have said, if there’s any problems down the line, it’s all set lut in policies and it’s an easy calculation to do and not the sort of thing they would get wrong. So it seems I just need to trust the system and once I start I’ll be able to see exactly how many BH I have left for this year too.

Im used to working term time so this is new to me and the companies I’ve worked in before haven’t had any form of Eroster or anything. You just ask the manager how many days you have, and they tell you. If it seems wrong, you’d have a hard time sorting it out so it was always important to get absolutely everything in writing as small companies don’t always have very good recording systems.

@Popplebop Do you have the option to take BH outside of your allowance as unpaid or do they have to come out of your AL?

Thanks everyone.

@Freshstarts22 there is a convoluted calculation for bank holiday for pro-rata'd staff and tbh the NHS is pretty good at making sure we don't lose out on the calculations. I try and have a week off when there is a bank holiday as that means I only have to take 2 days' leave. I wouldn't consider taking the bank holiday as a non- paid day extra to the accrued leave - don't think the system could cope!

I’m a single parent with a SEN child who can’t attend holiday clubs, hence the panic about knowing what to expect and trying to think ahead regarding leave.. It’s going to be a test that’s for sure.

I read somewhere you can buy extra leave. Is that true?

If you know your hourly calculation for the remaining months then deduct the three bank holidays (if you work on them) you have left for the year and that should tell you how much leave you have remaining?

Just be aware you may have the leave in hours but may not always be able to take it when you want. Most NHS teams in my trust apply the rule 2 weeks in summer and one half term due to the demand for school holidays. Oh and only 2 al days ( pro rata) over Christmas ie between 20 th Dec and 4th Jan.if you have worked in education its very different. Dh could never understand why I asked when he wanted tongonaway in September for the next summer. He was a teacher.

I’ll just have to see how it goes. If I can’t make it work after a year I’ll have to look for something term time again. I’ll definitely need to take the majority in the holidays. Not necessarily full weeks though.

As I said upthread, it's normal for annual leave entitlements to not be in your contact. Your leave is in accordance with the national Agenda for Change Ts and Cs if you are in an A4C graded post.

I've done departmental NHS AL/BH calculations for years, as I'm sure many others have on this thread. We can work it out for you if needed.

I think you're overthinking a bit, your leave is governed by national Ts and Cs, so you aren't going to be ripped off. If someone makes a mistake with your calculation, it will be just that, a mistake, which will then be corrected.

As for taking all your leave in the school hols, that may or may not be possible, depending on your service and colleagues. And buying additional leave is often allowed, but not everywhere.

You are worrying unnecessary I think. NHS leave is better than most places and they are shit hot on calculating it correctly.

Unfortunately if you work Mondays and are part time you lose out a bit re bank hols but when there are bank hols on the days you don't work you don't have to use your leave, eg my leave is calculated in hours as I am part time and I don't work Fridays so Good Friday, sometimes Xmas I don't need to take leave so can use those hrs any time I like.