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AIBU?

Share your dilemmas and get honest opinions from other Mumsnetters.

Important correspondence should come with a summary sheet

28 replies

ClumpingBambooIsALie · 19/08/2022 21:53

I was looking through various bits of important correspondence earlier, and it struck me that very often, the most important information is buried after lots of other stuff, often pointless corporate fluff, and it's not always immediately obvious how to find the essential info, or what I need to do as a result of receiving the letter.

Correspondence can feel intimidating if you're feeling a bit low, plus while nearly all adults can read to some level, plenty don't have the ability to scan quickly through chunks of text or immediately interpret tables of information.

I would really like it if all important correspondence (from the government, utility bills, financial stuff, that kind of thing) came with a cover sheet in a standardised format outlining the essential facts and what you absolutely need to do, like:

From: Random Utilities Company

To: [recipient's name]

Sent: 14th July 2022

Main points: Your bill covering the last twelve months is £500. If you stay a Random Utilities customer, your bill will be £550 next year.

What you need to do: Pay your bill online or by phone [details here]. You will need your account number: [number]. Keep this letter as you may need details from it.

The Plain English campaign was great but I don't know if it goes far enough. I can anticipate difficulties that would need to be ironed out with a standard cover sheet of main points, such as people routinely ignoring the rest of the contents, and the fact that a lot of stuff is paperless now so there would need to be some kind of equivalent, but it would have so many advantages for the busy, the struggling, the depressed, slower/less confident readers, people who have difficulty prioritising tasks (me!) and so on, surely?

Come on, destroy my idea Grin

OP posts:
LydiaBennetsUglyBonnet · 19/08/2022 21:54

YANBU but they do it on purpose to confuse/scare you

Roystonv · 19/08/2022 21:57

You are 100% right but they don't care, they hope to catch you out.

ClumpingBambooIsALie · 19/08/2022 21:58

LydiaBennetsUglyBonnet · 19/08/2022 21:54

YANBU but they do it on purpose to confuse/scare you

All the more reason to force companies to provide a fluff-free version Grin

OP posts:
CatNamedEaster · 19/08/2022 21:59

Love this idea.
If I'm feeling shit due to various issues, I feel like some letters might as well be written in French as I can't seem to pick out the main points.
A lot of companies seem to try and make things stand out, but they make too many things stand out...which just makes it look like I'm being shouted at in writing😂.
The amount of effort it sometimes takes me to file things because I can't even find the date on them is ridiculous.

Chouetted · 19/08/2022 22:00

Basically a TL;DR for correspondence - sounds brilliant.

ClumpingBambooIsALie · 19/08/2022 22:03

Chouetted · 19/08/2022 22:00

Basically a TL;DR for correspondence - sounds brilliant.

And your post was a fantastic TL;DR for my post Grin

OP posts:
RefuseTheLies · 19/08/2022 22:03

Yes pls. I’m waiting on an adhd assessment , partly because I don’t have the attention span for anything longer than a paragraph 😬

ClumpingBambooIsALie · 19/08/2022 22:11

RefuseTheLies · 19/08/2022 22:03

Yes pls. I’m waiting on an adhd assessment , partly because I don’t have the attention span for anything longer than a paragraph 😬

To me this is one of those disability access issues where tackling it would also benefit other people — like how ramps for wheelchair users end up being useful for other people too, when they're pulling a heavy suitcase or pushing a pram or temporarily can't do stairs because of a knee injury.

OP posts:
HelenMirrensWeightedBlanket · 19/08/2022 22:43

I write letters for a government dept. I try really really hard to be very clear - delete the corporate rubbish, put the important info at the top, wrote short sentences and short paragraphs.

I also regularly ask for feedback from the people who get our letters. I promise, we do try to get it right.

I’m going to bookmark this thread and keep coming back to it as a reminder.

HelenMirrensWeightedBlanket · 19/08/2022 22:44

*write, not wrote

i can write clearly, honestly!

PinkBuffalo · 19/08/2022 22:46

I agree op I get really easily confused and not understand a lot
have spent too much time crying down the phone to utilities cos I not understand

tunnocksreturns2019 · 19/08/2022 22:47

This is an excellent idea and could make a massive difference to a lot of people.

tunnocksreturns2019 · 19/08/2022 22:48

Got any other ideas, OP? I’m prepared to vote for you already. The competition is thin, it could be your moment to get some useful stuff done 😁

ClumpingBambooIsALie · 19/08/2022 22:51

Hey @HelenMirrensWeightedBlanket thanks for your hard work! It's really appreciated when the important info is easy to access, and I've noticed that some government stuff is really well-organised around these principles of accessibility Grin

I think the standardisation aspect of what I'm suggesting is important, so the reader knows exactly where to look for, say, the date (someone mentioned filling by date earlier, and I've had nightmares doing that with decades of correspondence with dates just any random place), and once familiar with the format, people with slower reading speeds would know which part of the document to skip to without having to read through it. But nothing like that is possible for a single person or department to implement; it would have to be something mandated, somehow.

OP posts:
ChuckItBucket · 19/08/2022 22:51

Your insurance documents should come with an IPID which is a standardised document showing what you are and aren’t covered for, where you’re covered and how you pay. this is so you can easily compare information from different companies.

it’s almost always at the back of the pack though and they don’t tend to be that personalised with your premium etc on

ClumpingBambooIsALie · 19/08/2022 22:55

That's interesting, thanks Chuck! I bet rarely deal with insurance stuff because of the way my household is organised but I'll look out for that.

@tunnocksreturns2019 um, how about a free Tunnocks teacake when you do your tax return…?

OP posts:
ClumpingBambooIsALie · 19/08/2022 22:56

*very rarely

And earlier, *filing by date (obviously)

My phone typing is awful today Hmm

OP posts:
Thelnebriati · 19/08/2022 23:09

I love this idea, if I'm stressed my reading comprehension goes to shit (as you can see from my posting history).

ClumpingBambooIsALie · 20/08/2022 15:18

PinkBuffalo · 19/08/2022 22:46

I agree op I get really easily confused and not understand a lot
have spent too much time crying down the phone to utilities cos I not understand

I'm sorry, I didn't see your post yesterday… that sounds awful :(

It's just expected that everyone will be able to deal with complex paperwork at any time, accurately, and in a timely manner.

And if any resources/services did exist in the past to help people who struggle with this stuff, they don't seem to exist now. Or at least, you'd have to know how to access them, and I'm sure there would be gatekeeping or shortages, and lots of people would be reluctant to anyway.

OP posts:
PinkBuffalo · 20/08/2022 17:13

ClumpingBambooIsALie · 20/08/2022 15:18

I'm sorry, I didn't see your post yesterday… that sounds awful :(

It's just expected that everyone will be able to deal with complex paperwork at any time, accurately, and in a timely manner.

And if any resources/services did exist in the past to help people who struggle with this stuff, they don't seem to exist now. Or at least, you'd have to know how to access them, and I'm sure there would be gatekeeping or shortages, and lots of people would be reluctant to anyway.

Actually my utilities are really kind to me and help me a lot so it is not all bad 👍

ClumpingBambooIsALie · 20/08/2022 17:28

I'm glad to hear it :)

OP posts:
RockItLikeRocketFuel · 20/08/2022 17:40

Does the Plain English Campaign still exist? This sounds kind of like their territory.

ICouldHaveCheckedFirst · 20/08/2022 17:55

Great idea. DH got muddled, trying to swop money between 2 pension funds with long and very similar names. When he complained, they referred him to a multi-page document they'd sent him when he took the pension out. The only place the critical info was printed was as a footnote! He complained to the Financial Ombudsman but had no success.

This is a summary. DH reads contracts for work purposes, so he's used to wading through stuff. But this was critical info that should have been prominent, yet wasn't.

Bagzzz · 20/08/2022 18:06

I got the following as an email from Octopus Energy- I almost just deleted it but instead waded through. I have highlighted the bits I think actually say something- public service to anyone also with Octopus and plea to others to write only necessary stuff in correspondence. Top bit was in a box.

Ofgem's October price cap announcement is due on Friday 26 August and is expected to see prices increase by up to 80%
Some government support exists — details below — but more is needed. We are calling for a freeze on prices (details below).
Putin's invasion of Ukraine has sent global gas prices eight times higher than normal
We don't profit from this crisis: fossil fuel extractors do. We have never made a profit and will not do this year.
We'll do everything we can to protect customers — if you're struggling, let us know (see below)

Dear …,,,,

Next Friday, Ofgem will announce the official level for October's energy price cap. It will be a further huge rise on already high prices.

Your tariff isn't changing right now. Today, I'm writing to you to share what I know, including notes on Government support and everything we're doing to help you prepare for it as best we can. For more on how the cap works, and which tariffs are affected, check our blog.

Make no mistake, this is a fossil fuel crisis. As a direct result of Putin's invasion of Ukraine, global gas prices are astronomical — currently around eight times higher than usual. And because of the way the UK's energy system works, the price of electricity (even renewable electricity) is largely set by the price of gas. I've spoken more about this here. This needs to change — a review is underway, but it won't change things quickly enough to address the crisis.

Gas prices have been like this for almost a year now, but as the energy price cap is based on past wholesale costs, the worst of these rises have not yet passed on to customers.

It is October when this impact will truly hit bills.

Our team help around 30,000 customers a day and we know what this will mean. There is some government support, especially for those who need it most, but a lot more is needed.

We have spent the last year working with other companies and experts to bring ideas to the regulator and government which we hope they will implement. But time is running out and until we hear what the government might do, we want to help our customers prepare. We've recently updated our online Balance Forecast tool with “Crystal Ball mode”. This shows customers on our Flexible Octopus tariff the impact of likely price changes and factors in the government rebates already announced. While it can't be fully accurate, it should hopefully provide some perspective.

To date, Octopus have absorbed over £150m of increases, to keep our costs lower for existing customers, but we simply can't absorb it all. Putting it in perspective — in a normal year, we'd usually pay £1.5bn for the fuel we supply to customers. This year it's more like £9bn. There's more about this below — but to be clear, we have never made a profit and won't do this year.

No energy supplier can solve this problem — this isn't an industry issue, it's a consequence of war. This is why we've been calling on government help for all customers, regardless of who their supplier is.

October's Price Cap in context and Government support currently available

We don't yet know what the October price cap will be, but it's likely to be around £3,500 for a typical home. This is 80% higher than the same time last year and well over twice what it was last winter.
In May the government announced £400 support per household, which will reduce the impact of the October rise to about 50% more than current prices. This will take the form of an automatic monthly credit of £66 or £67 between October and March for all electricity customers, and where appropriate, an automatic reduction in your monthly payments. You don't need to apply for this and we will pass it on automatically — we'll also provide a way for anyone who wants to donate their credits to those who need it more to do so.
Many low-income households received £326 directly to their bank accounts (usually marked "DWP Cost of Living") in July, with a second payment of £324 due in the autumn.
Those on tax credits will also receive £650, but have to wait until autumn for their first payment of £326, followed by a second payment in winter
Anyone receiving disability benefits will automatically receive £150 in September — this will be in addition to the £650 payment where relevant.
Those on a pension will receive an additional £300 winter fuel payment

We speak to 140,000 customers each week — more than we ever have — and know first hand the stress and worry this is already causing, and how many people face genuine difficulties in paying this winter.

We'll keep doing everything we can to help. We've increased our Octopus Assist fund from £5m to £7m and are helping those who need it most in a number of ways including:
Direct financial assistance
Payment plans
Free electric blankets over Winter (using electric blankets to stay snug on your sofa can save £400 on your energy bill).
Loaning thermal cameras to spot heat loss around the home

To help everyone find simple ways to save by using less energy:
Our Winter Workout is coming back in 2022. This gas-saving initiative helped hundreds of thousands of customers cut their gas bills by 12% on average last Winter — collectively, their energy savings would reduce bills by about £10m over just 12 weeks.
Smart energy savings are on the way, where you could be paid to use less electricity at certain times. We'll share more detail about these soon. If you're interested, you'll need a smart meter — join the list to get one here.
Our simple energy saving tips could help a typical household save £400

If you do one thing, please, please check your boiler flow temperature (tip number 1). It's easier than it sounds — takes less than a minute — and could save you hundreds of pounds without affecting your comfort at all. It helped our customer Abigail cut her gas use by 16%.

But it's clear, given the scale of the problem, that only the government can provide sufficient help to make a big enough difference. In effect, Putin has weaponised energy — and it's right that the government helps with this. We do expect more support and will continue to put ideas to the government. For some of our thoughts, read the questions at the end of this email.

Unless the government intervenes, here's the expected events for the coming weeks:
Aug 26th: Ofgem announces cap level
Sep 6th: New Prime Minister takes office
Sep 13th: Octopus starts sending personalised messages with your tariff and estimated details (this will take several days)
Sep 17th: Octopus starts updating direct debit (these will be delivered to those affected over time, based on account status and usually you can adjust them if you think we are wrong)
September 30th - October 6th: You can send us a meter reading at any time — if you'd like to submit one for the changing prices you can do that right up until October 6th. Online is best — you can do it online in seconds.
October 1st: New price cap comes into effect

If you are having difficulty paying, head to this page to find out about the support available and how to access it. You're always welcome to contact us, but we will be busy — very busy. We don't use error-prone “voice recognition”, endless “push button menu” systems or frustrating chatbots. Whether you email or call, you'll deal with real people who're here to help and experiencing the same difficulties as everyone else.

During these times our team will be stretched — even though we've recruited and trained many new team members — so remember you can update your payments, see your bills, take a look at your balance forecast, or move house all from your online account, and doing so will free up our team to help those who need it most.

This is not the sort of email anyone welcomes, but I hope it is helpful. Thank you for your time — if you have a moment, I'd appreciate your thoughts on this email and the crisis — this simplest way is via this very quick survey.

Finally, a word about our team. It's not easy being on either end of calls at the moment, and I'd like to say thank you to the vast, vast majority of customers who have been so thoughtful and have shown such understanding to our team during these times. It makes a huge difference and lets us employ people who really care — thank you.

With regret and determination,

Greg Jackson

Founder, Octopus Energy

largeprintagathachristie · 20/08/2022 18:07

After redundancy six years ago I was out of work for a while, and received job seekers allowance for a few months. Eye opening. The Department of Work and Pensions correspondence was just awful. Completely unclear, aggressive tone of voice, you name it.

If got in touch to say I had a few days of temp work, i.e. being honest and doing the right thing, it triggered a letter that started with a bark, something like: “It has come to our attention that you are working while in receipt of benefits which is illegal etc etc etc.”

I mean, change your template!
”Thanks for telling us about your recent employment. This means your jobseekers allowance payment has been adjusted as follows:”

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