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Important correspondence should come with a summary sheet

28 replies

ClumpingBambooIsALie · 19/08/2022 21:53

I was looking through various bits of important correspondence earlier, and it struck me that very often, the most important information is buried after lots of other stuff, often pointless corporate fluff, and it's not always immediately obvious how to find the essential info, or what I need to do as a result of receiving the letter.

Correspondence can feel intimidating if you're feeling a bit low, plus while nearly all adults can read to some level, plenty don't have the ability to scan quickly through chunks of text or immediately interpret tables of information.

I would really like it if all important correspondence (from the government, utility bills, financial stuff, that kind of thing) came with a cover sheet in a standardised format outlining the essential facts and what you absolutely need to do, like:

From: Random Utilities Company

To: [recipient's name]

Sent: 14th July 2022

Main points: Your bill covering the last twelve months is £500. If you stay a Random Utilities customer, your bill will be £550 next year.

What you need to do: Pay your bill online or by phone [details here]. You will need your account number: [number]. Keep this letter as you may need details from it.

The Plain English campaign was great but I don't know if it goes far enough. I can anticipate difficulties that would need to be ironed out with a standard cover sheet of main points, such as people routinely ignoring the rest of the contents, and the fact that a lot of stuff is paperless now so there would need to be some kind of equivalent, but it would have so many advantages for the busy, the struggling, the depressed, slower/less confident readers, people who have difficulty prioritising tasks (me!) and so on, surely?

Come on, destroy my idea Grin

OP posts:
ClumpingBambooIsALie · 20/08/2022 18:20

Bagzzz · 20/08/2022 18:06

I got the following as an email from Octopus Energy- I almost just deleted it but instead waded through. I have highlighted the bits I think actually say something- public service to anyone also with Octopus and plea to others to write only necessary stuff in correspondence. Top bit was in a box.

Ofgem's October price cap announcement is due on Friday 26 August and is expected to see prices increase by up to 80%
Some government support exists — details below — but more is needed. We are calling for a freeze on prices (details below).
Putin's invasion of Ukraine has sent global gas prices eight times higher than normal
We don't profit from this crisis: fossil fuel extractors do. We have never made a profit and will not do this year.
We'll do everything we can to protect customers — if you're struggling, let us know (see below)

Dear …,,,,

Next Friday, Ofgem will announce the official level for October's energy price cap. It will be a further huge rise on already high prices.

Your tariff isn't changing right now. Today, I'm writing to you to share what I know, including notes on Government support and everything we're doing to help you prepare for it as best we can. For more on how the cap works, and which tariffs are affected, check our blog.

Make no mistake, this is a fossil fuel crisis. As a direct result of Putin's invasion of Ukraine, global gas prices are astronomical — currently around eight times higher than usual. And because of the way the UK's energy system works, the price of electricity (even renewable electricity) is largely set by the price of gas. I've spoken more about this here. This needs to change — a review is underway, but it won't change things quickly enough to address the crisis.

Gas prices have been like this for almost a year now, but as the energy price cap is based on past wholesale costs, the worst of these rises have not yet passed on to customers.

It is October when this impact will truly hit bills.

Our team help around 30,000 customers a day and we know what this will mean. There is some government support, especially for those who need it most, but a lot more is needed.

We have spent the last year working with other companies and experts to bring ideas to the regulator and government which we hope they will implement. But time is running out and until we hear what the government might do, we want to help our customers prepare. We've recently updated our online Balance Forecast tool with “Crystal Ball mode”. This shows customers on our Flexible Octopus tariff the impact of likely price changes and factors in the government rebates already announced. While it can't be fully accurate, it should hopefully provide some perspective.

To date, Octopus have absorbed over £150m of increases, to keep our costs lower for existing customers, but we simply can't absorb it all. Putting it in perspective — in a normal year, we'd usually pay £1.5bn for the fuel we supply to customers. This year it's more like £9bn. There's more about this below — but to be clear, we have never made a profit and won't do this year.

No energy supplier can solve this problem — this isn't an industry issue, it's a consequence of war. This is why we've been calling on government help for all customers, regardless of who their supplier is.

October's Price Cap in context and Government support currently available

We don't yet know what the October price cap will be, but it's likely to be around £3,500 for a typical home. This is 80% higher than the same time last year and well over twice what it was last winter.
In May the government announced £400 support per household, which will reduce the impact of the October rise to about 50% more than current prices. This will take the form of an automatic monthly credit of £66 or £67 between October and March for all electricity customers, and where appropriate, an automatic reduction in your monthly payments. You don't need to apply for this and we will pass it on automatically — we'll also provide a way for anyone who wants to donate their credits to those who need it more to do so.
Many low-income households received £326 directly to their bank accounts (usually marked "DWP Cost of Living") in July, with a second payment of £324 due in the autumn.
Those on tax credits will also receive £650, but have to wait until autumn for their first payment of £326, followed by a second payment in winter
Anyone receiving disability benefits will automatically receive £150 in September — this will be in addition to the £650 payment where relevant.
Those on a pension will receive an additional £300 winter fuel payment

We speak to 140,000 customers each week — more than we ever have — and know first hand the stress and worry this is already causing, and how many people face genuine difficulties in paying this winter.

We'll keep doing everything we can to help. We've increased our Octopus Assist fund from £5m to £7m and are helping those who need it most in a number of ways including:
Direct financial assistance
Payment plans
Free electric blankets over Winter (using electric blankets to stay snug on your sofa can save £400 on your energy bill).
Loaning thermal cameras to spot heat loss around the home

To help everyone find simple ways to save by using less energy:
Our Winter Workout is coming back in 2022. This gas-saving initiative helped hundreds of thousands of customers cut their gas bills by 12% on average last Winter — collectively, their energy savings would reduce bills by about £10m over just 12 weeks.
Smart energy savings are on the way, where you could be paid to use less electricity at certain times. We'll share more detail about these soon. If you're interested, you'll need a smart meter — join the list to get one here.
Our simple energy saving tips could help a typical household save £400

If you do one thing, please, please check your boiler flow temperature (tip number 1). It's easier than it sounds — takes less than a minute — and could save you hundreds of pounds without affecting your comfort at all. It helped our customer Abigail cut her gas use by 16%.

But it's clear, given the scale of the problem, that only the government can provide sufficient help to make a big enough difference. In effect, Putin has weaponised energy — and it's right that the government helps with this. We do expect more support and will continue to put ideas to the government. For some of our thoughts, read the questions at the end of this email.

Unless the government intervenes, here's the expected events for the coming weeks:
Aug 26th: Ofgem announces cap level
Sep 6th: New Prime Minister takes office
Sep 13th: Octopus starts sending personalised messages with your tariff and estimated details (this will take several days)
Sep 17th: Octopus starts updating direct debit (these will be delivered to those affected over time, based on account status and usually you can adjust them if you think we are wrong)
September 30th - October 6th: You can send us a meter reading at any time — if you'd like to submit one for the changing prices you can do that right up until October 6th. Online is best — you can do it online in seconds.
October 1st: New price cap comes into effect

If you are having difficulty paying, head to this page to find out about the support available and how to access it. You're always welcome to contact us, but we will be busy — very busy. We don't use error-prone “voice recognition”, endless “push button menu” systems or frustrating chatbots. Whether you email or call, you'll deal with real people who're here to help and experiencing the same difficulties as everyone else.

During these times our team will be stretched — even though we've recruited and trained many new team members — so remember you can update your payments, see your bills, take a look at your balance forecast, or move house all from your online account, and doing so will free up our team to help those who need it most.

This is not the sort of email anyone welcomes, but I hope it is helpful. Thank you for your time — if you have a moment, I'd appreciate your thoughts on this email and the crisis — this simplest way is via this very quick survey.

Finally, a word about our team. It's not easy being on either end of calls at the moment, and I'd like to say thank you to the vast, vast majority of customers who have been so thoughtful and have shown such understanding to our team during these times. It makes a huge difference and lets us employ people who really care — thank you.

With regret and determination,

Greg Jackson

Founder, Octopus Energy

Dear God. I'm trying to imagine being one of the millions of UK adults with low literacy skills, wondering whether it's worth the effort to wade through all that, just to work out whether there's something you actually need to know buried among all that verbiage.

The areas I struggle with are different, more about concentration, identifying important tasks and actually doing them, so I don't know what it's like to have to deal with correspondence like this when reading is a chore, but even with a screenreader that would take forever.

OP posts:
Bagzzz · 20/08/2022 19:59

Completely agree and the thing is that there is one thing useful in it - check the boiler flow temperature. If it just said that, timetable and government assistance that would help many people.

Brefugee · 20/08/2022 20:01

i have friends who work with adults with varying degrees of learning difficulties. For most of them they are able to get versions of government documents in simplified language. That should be offered on the kind of things you mention, OP

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