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AIBU?

Share your dilemmas and get honest opinions from other Mumsnetters.

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Original poster

to ask here about 'teams'

30 replies

Sarah510 · 02/07/2020 19:29

so I have to present stuff tomorrow at a meeting on teams. I have about 35 spreadsheets, plus word documents. Last time I got totally flustered and couldn't find one of the documents and we all had to wait until eventually another colleague shared it and put me out of my misery.

ANyone any advice. Sometimes when I press 'share' on the screen I cant see the doc I want even though it's open. Is that because there are too many documents?

Another colleague had the documents in a folder, and went into it and opened each one as we needed it, but people were cross that they had to wait - it was time consuming.

If anyone has any tips or shortcuts....

OP posts:

GreytExpectations · 02/07/2020 19:32

When you hit the "share screen" button you should see all the screens(not tabs) you have open, just select the one you want to share. If you can't see all your screens as options then it may be too many or a technical issue. You will know its being shared because there is an orange frame around the screen you are sharing. Also, if you want to switch to a different screen you need to "stop sharing" and then reshare selecting the one you want.

Bridecilla · 02/07/2020 19:33

Could you screen shot them onto a PowerPoint then you're just sharing 1 continuous document?

GreytExpectations · 02/07/2020 19:33

Sorry I don't know any shortcuts but team members need to be a bit paitent considering the circumstances!

PheasantPlucker1 · 02/07/2020 19:34

I save the powerpoint and word docs on desktop, numbered in the order I need them but it makes for a cluttered desktop!

malmi · 02/07/2020 19:34

Yes, share the whole desktop instead of looking for the specific application. In teams it is the left hand column that contains your 'whole desktop' option, one per screen.

StoorieHoose · 02/07/2020 19:35

Yip save them all on your desktop and name them in the order your need to show them

orangejuicer · 02/07/2020 19:35

That sounds like way too many spreadsheets for a presentation. Could you email them (or better, link) in advance?

Di11y · 02/07/2020 19:38

if there are a lot of spreadsheets could you make it one large doc with lots of tabs?

Turniptracker · 02/07/2020 19:40

When you click share just share your screen (usually the left most option) not a specific program (like PowerPoint) and then just use your screen as if you are showing someone sitting next to you. Be aware people can see everything on your screen though so don't start typing secret bitchy messages to people like often happens in these scenarios 😂

Warpdrive · 02/07/2020 19:46

this happened to me recently - I was sharing my screen and up popped a message from one of the people I was sharing to, ABOUT another person I was sharing to. It was mortifying. If you can, find the settings in Teams and silence all your notifications.
I also think the easiest way to share a lot of information is to share your entire desktop, that way whatever you navigate to, will be what you share.

HoundOfTheBasketballs · 02/07/2020 19:55

Your call should have a chat channel associated with it.
You can share the documents in the chat channel at the start of the meeting and then everyone can have their own copy to view without you having to share your screen.
This is obviously only helpful if you are happy to share your documents in this way, depending on confidentiality etc.

Jennifer2r · 02/07/2020 20:59

35 documents is too many for one presentation.

Jennifer2r · 02/07/2020 21:03

If its an hour long meeting then given a few minutes introduction each side you are changing document every 90 seconds, how can you possibly be saying anything meaningful about any of them?

Original poster

Sarah510 · 02/07/2020 21:25

Hi thanks so much - sharing the desktop seems to work better. Just had a meeting with myself to test it out! Hope I don't get flustered this time its so embarrassing. I would put the files in the file section for everyone but we had problems with that as well with people looking at the wrong thing and then us all taking ages to be on the same sheet etc. Must remember to close all my windows and probably my email!

OP posts:

EarringsandLipstick · 02/07/2020 21:28

Looking at your last update OP, I understand why you want to share documents, rather than putting them in Files.

35 documents is madness tho - presumably you need to discuss the content of each for at least a few minutes. That's going to be a helluva long meeting 🥺

Original poster

Sarah510 · 02/07/2020 21:28

Yeah its scheduled for 1.5 hours, but will probably go on longer I would say and it's at 3.30 tomorrow afternoon so people will be itching to go... I wouldn't be surprised if some of them turned off their cameras and did their own thing....

Just on teams - I have a colleague who is annoying me so much - I know, it's the little things that get you isn't it. It's just that she comes to meetings, but she just sits there, motionless, except her eyes are down - I think she must be checking emails and doing work and half listening as she never chips in- she's actually the team leader and today there was a pre-meeting for tomorrow, and lots of queries were coming up and I had to keep saying XXX can you help with that, as I didn't know the answer, and she'd look up and say, 'what'. It's realy getting on my nerves. Thx for listning to my rant!

OP posts:

EarringsandLipstick · 02/07/2020 21:29

Cross post with Jennifer sorry!

EarringsandLipstick · 02/07/2020 21:31

Sarah I agree re Teams etiquette! People are often rude in online meetings & multi tasking instead of attending. I do it a bit myself (ensuring camera off) but not if I am meant to be actively contributing, especially if Team Leader.

Cherrysoup · 02/07/2020 21:44

Powerpoint, definitely. I’d go nuts with someone fumbling round )like I would be!) trying to find separate docs, even from the same folder.

Jennifer2r · 02/07/2020 22:09

If your team lead isn't that bothered, why are you having a 90 minute, mega document marathon on a Friday afternoon? What are you trying to achieve exactly? I would put the documents in a shared folder and send an email explaining where they are if people want to review them. Then knock off at 4 and have a beer!

Original poster

Sarah510 · 02/07/2020 22:27

yeah team leader isn't bothered until it's not done the 'way it's supposed to be'. it'll depend on who's chairing the meeting how many documents they want to look at. I cant put them in powerpoint cos they all have multiple sheets, and it would take forever, like all night probably and I'd still get confused which one was which. I said from the start we needed 2 meetings, but was overruled, so they will have to siu - suck it up. I'll try not be fumbling. I'm using the alt-tab shortcut to switch to windows, so will have the folder open there all the time and will just make my way down the docs in order. when they see the list they might decide to skip some hopefully!

yeah team leader gets on my nerves - some people switch off their camera - though the other day I felt sorry for boss of team leader - she was going through 'stuff' - she does it in such a boring way - everyone had their cameras and audio turned off except me - and then I turned mine off too and lay on the sofa... I felt mean though!!!!! But this is different - with team leader she just sits there staring at the screen - but not really there - never pitches in with any encouragement. Like she left me hanging the other day - I was struggling, and she didn't step in or anything, just sat there. Anyway,!

OP posts:

LemonTT · 02/07/2020 22:36

I would assume everyone has reviewed the spreadsheet data. Then present what it means and answer the “so what”. It would irritate the bejesus out of my to go through that much data. Total waste of my time.

I would be team camera off watching a box set.

alwaysreadyforablether · 02/07/2020 22:36

Would it make it easier if you numbered each document as part of the file name so you could see the order more easily? I find it difficult to share the right document sometimes if there's more than one with a similar name. So you would have:-

First document name
Second document name

etc

MoFoFlo · 02/07/2020 22:40

Team leader sounds annoying.

At my last job we used Teams as a way of sharing information and updates, so that meetings could be spent agreeing actions. Everyone was expected to have done the pre-reading and any quick queries were clarified over chat. Made for much shorter, more productive meetings and no-one had to present 35 spreadsheets.

BBCONEANDTWO · 02/07/2020 22:45

When you send the Team Invite can't you just include the documents in the invite for everyone to open from their invite?

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