To think this is an unfair holiday entitlement?

[ChildOfWoe]

Started a new job this year (retail if that's relevant, so work bank hols), and think the amount of holiday entitlement I've been given is unfair / possibly illegal..

I work 20 hours per week, usually over 5 days (contract states 20
Hours working 5 from 7 days).
My holiday entitlement is 14 days, but obviously to take a single week off I need to request 5 days leave, meaning in an entire year I would only get 2 & a half weeks off
AIBU to question this?

The holiday year runs 1st May - 30th April, I started in June.

Everywhere I've looked states minimum holiday entitlement is 5.6 weeks & if you work 5 days you're entitled to 28 days holiday so not sure how this company are getting around this?

It seems they've calculated my holiday assuming I would work 2.5 days in a week (which is 14 days leave using the 2.5 x 5.6 holiday calculation ) but I don't do 2.5 days

You need to question it; this is a mistake. People in HR/payroll don't always know how to calculate holidays for part time people.

Your holiday entitlement should be 20 days plus 8 bank holidays pro rata to the number of days/hours you do; depending on how many hours the Company does if you go away one week then you should book 2.5 days to 3 days from your entitlement.

Yes there are 2 definitions of "day" here that have been conflated. A "day" is 7-8 hours, not 4. You need your leave to be calculated in hours - it might sound complicated initially but it is by far the easiest way to deal with it.

What Bruce said. If you are part time it should be worked out in hours.

20 × 5.6 = 112 hours a year. So if you want a week off, they should deduct 20 hours from your remaining annual leave. If you want a day off, then 5 hours should be deducted.

14 days is technically correct as 112 hours equals 14 eight hour days. However, one day off for you shouldn't equal a whole days leave. Does that make sense?

You should get a pro rata entitlement. If the full time staff get 28 days, then 14 days is correct.

It should be calculated in hours, as I presume your working day is shorter than the full time staff.

Your Manager is an idiot

Definitely query it asap

If you get any pushback call ACAS

It never ceases to amaze me what a complete arse many employers make of holidays, it's not difficult.

You are entitled to 28 days. But it will be 28 of your days, ie short/half days. Why can employers not get their heads round this?!

14 days is only correct if they let her book half a day for each day of leave she takes so that she gets 28 x half days. She should really get 28 days where her day counts as 4 hours.

Just going through contract, just realised it does state
"Paid holiday entitlement of 14 days (112 hours) inclusive of any bank holidays which you may choose to request. All holidays are accrued & you must have accrued the holiday entitlement before taking them, in your first holiday year your entitlement will be proportionate to the amount of holiday left in the holiday year"

So I think there's just been some miscommunication regarding how to book the holiday.

What does the "inclusive of bank holidays" mean?

It means your bank holidays are in that 112 hours, you dont have an extra entitlement for BH.

Some places will state holidays as "25 days plus bank holidays" instead

I agree - they are being inconsistent. They can't calculate entitlement in hours and leave in days.

@StatisticallyChallenged so I presume that means if the shop is closed on certain bank holidays I would use up a days holiday to cover it?

They are doing it wrongly

This is the second thread I've seen in a week where the employer has got the holiday entitlement wrong.

112 hours per year is the correct amount of hours if you work 20 out of the standard 40 for a full time employee.

It sounds like the booking system isn't doing part time employees correctly.

Are you the only part timer? You need to ask the manager how you work round the system.

@SandyDenny I'm not the only part timer, but the others either do 1 day per week or 2 full days so booking their holiday would be more straight forward I think as it would just be 2 full days per week.

Our holiday booking system can't deal with holidays being in hours. So basically when I book a days holiday I book 7.5 days. I get 112 days or something like that in the system so day = hour.

Yes ChildOfWoe, you'd use up holiday (although only however many hours you were meant to work that day, not a full 8 hour day)

When it comes to working overtime, many/most places ignore holiday accrual related to overtime for people who have regular contracted hours, but if you are doing lots of overtime then I would question this - it might be more appropriate for them to calculate it as they do for people who work casual/irregular hours which is use an accrual basis (you get roughly 12% of hours worked as annual leave)

OP if you want a week off, you book Mon Tues and Weds full days annual leave and theb have the remainder if the week (thurs to sun) off as your 20 hours are fulfilled in the three leave days.

That doesn't add up either as 3 x full days would be 24 hours not 20. She would book 2.5 days to get 20 hours

@NapQueen you'd think it would be that simple, but I was told you have to
input the whole week in otherwise the system shows you only want selected days off therefore management can then say you've not booked the whole week & still put you in to work that week

Bruce yes but no-one can book an afternoon off because I won't be coming in to work to cover their shift.

My morning is 7.45am to 1.15pm.

My day is 8.15am till 1.15pm five days a week. I get 24 of these off per year.

You should be getting 28 not 24

Unless they are giving you some bank holidays on top of he 24 days

The system is only set up for full time workers and the logic doesn't work when applied to part timers.