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AIBU?

Share your dilemmas and get honest opinions from other Mumsnetters.

aibu to refuse to pay a customer a cancellation fee

80 replies

Ldnmum2015 · 07/11/2016 16:18

Hi I work self employed as a cleaner, I really love the cleaning side but am still finding it hard being assertive. Today I received an abuse call from a customer who I have recently taken on, apparently she didn't get my text informing her due to twisting my elbow I was unable to do her booking yesterday, I know I sent the text as it is in my phones records. The customer left missed calls at 3am this morning, but at 8.45am today I picked up only for her to be screaming down the phone I had let her down and she wants me to pay her a cancellation fee and to compensate her for letting her down, I have sinced received texts telling me that she had air bnb guests staying at her flat yesterday and they were disappointed by the state of the place and they are refusing to pay their cleaning fee, which incidentally three times more than I was charging. Aibu for refusing to pay her.

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SuperFlyHigh · 07/11/2016 17:18

I'd ring but not just text as some others say texts cannot be sent or received in time, if at all.

LurkingHusband · 07/11/2016 17:20

Do you have receipt delivery set up on your phone so you can actually see that your text has been received by the other phone?

SMS is not a reliable protocol (like email). You can't be sure all nodes in the journey pass on the receipt request.

There's a reason you can't text 999 - it's because texts are not reliable.

MadMags · 07/11/2016 17:23

Honestly, texting was unprofessional and you have no way of knowing that she received your text.

firawla · 07/11/2016 17:26

She can't just decide to charge you fees out of the blue - yanbu!! I'm sure you didn't actually have a legal obligation to clean on that particular day, doesn't sound like there was any contract in place??

I think a text is fine and professional enough in normal circumstances - if my cleaner can't come for a reason like illness or something with the kids etc she either texts or what's app, I've had another one who used to send it even by Facebook message - never an issue with me. The cleaner relationship doesn't have to be ultra formal it's nice to keep it friendly, although doesn't sound like this client thinks so!!!

Toddlerteaplease · 07/11/2016 17:29

My cleaner rarely texts, she just doesn't turn up!

Ldnmum2015 · 07/11/2016 17:30

Ok as there is little space to go into the ins and outs on the op, but to clear up, I had tried calling her but no answer, as a rule of thumb I communicate through texts, ie. Left yours now, we need more dettox, or a text to confirm next booking etc, this is so that we both have a record, I get paid via my business account and not in cash, I always text to confirm the day before and I only attend after confirmation, this is agreed with all my customers. I had no idea she was out of the country or that her flat was being used for air bnb, also I never charged her a cancellation fee a few weeks ago she she cancelled last minute, meaning unable to fill the slot Also as most of my bookings are only 3 hrs I don't as a rule communicate via phone calls as it can be expensive and time consuming and only do so in an emergency, I have never had a text go astray before.

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gleam · 07/11/2016 17:30

I thought you could text 999, if you register for the service.

maddogs33 · 07/11/2016 17:31

My cleaners always text me as their prime method of communication.

In your industry I think its a fair method of communication, don't pay her and like another person said don't ever clean for her again, she sounds awful.

The joy of being your own boss is you can pick and choose your clients!

Ldnmum2015 · 07/11/2016 17:32

And no I had no idea how much she was charging her guests till I looked it up

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ThatGingerOne · 07/11/2016 17:36

Did you leave a voicemail message when she didn't answer the phone?

I agree her reaction was OTT as was calling you at 3am but if she didn't get the text and no voicemail from you I can see why she was annoyed.

You didn't know about the AirBnB thing and if don't mind cleaning it I would say to ''make it up to her'' you will continue to charge her the same amount and not extra for what is effectively a commercial premises (that way if you don't care/actually charge extra you aren't losing anything and she thinks she is saving a lot of money). Make it sound like this is something you do and she would be saving big e.g say its 30% more or something.

If you would charge more/are bothered then offer a free fridge/oven clean (or something you wouldn't usually do/charge extra for like that) for the inconvenience - if she's reasonable she'll take it, if not cut your losses but be wary of how she may talk about your business etc.

Trifleorbust · 07/11/2016 17:37

If she has accepted texts as a means of communication before, she can't say they're unacceptable now. They are your standard way of doing business and I would say they are pretty reliable. Nothing is 100% - as you say, you tried to call her anyway. Forget about it.

PaulDacresConscience · 07/11/2016 17:44

OK so I would text her back:

Dear Rude Woman,
Not sure why you didn't get my text as it is showing as sent. I will not be paying you a cancellation fee - you didn't pay one to me a couple of weeks ago when you cancelled me at short notice, so I suggest we call it even. Clearly I won't be working for you again; best of luck finding a new cleaner.

Regards, OP.

dowhatnow · 07/11/2016 17:46

Well she will have to find a new cleaner. If she genuinely didn't receive the text debatable then it's understandable to be annoyed, but not reasonable to be abusive about it. Ah well, at least you''ll not have to deal with her again. You are teminating your services aren't you?

RandomMess · 07/11/2016 17:46

If you always text to confirm the day before then she knew there was an issue! Her behaviour is completely uncalled for.

Ldnmum2015 · 07/11/2016 17:53

I feel a bit deflated because looking back I should have been more assertive when she cancelled a few weeks ago, and i should of demanded a cancellation fee, but I let it go, thatgingerone, I had no idea she was running an airbnb, and icanteven I am not looking for airbnb bookings due to the high percentage of last minute cancellations and tight duration slots.

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LivingOnTheDancefloor · 07/11/2016 17:57

YANBU
My cleaner always texts when she needs to rearrange her schedule. I never thought anything of it.

I can't believe PP suggesting you need to compensate her.
Basically you ask her for X amount to clean the house, and she charges her guests X + Y. She couldn't charge anything as you didn't clean, but I assume you didn't charge her anything either, so it is only the Y margin she couldn't get.
She is not out of pocket, she just wasn't able to overcharge her guests...

Ldnmum2015 · 07/11/2016 17:57

Thanks pauldacresconscience, i might use that template, perfect

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Ldnmum2015 · 07/11/2016 18:00

Ps thanks for the responses am starting to feel a bit better

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expatinscotland · 07/11/2016 18:09

Honestly, I wouldn't bother ever contacting her again. She's unhinged. Block her entirely.

WhooooAmI24601 · 07/11/2016 18:15

I text my cleaner when I need to communicate with her, she texts me in response, I don't think I've ever had a phone conversation with her at all. Perfectly reliable way of communicating with folk.

WiddlinDiddlin · 07/11/2016 18:19

If thats your system and its worked well and she understood thats how it worked..

She should have known you weren't cleaning the property because there was no confirmation text, so she did not text back to confirm...

So even without recieving your 'I can't attend' text, she would have been reasonably aware you were not cleaning.

Take useful lessons from this

  • write out a sensible cancellation policy for both parties - put this on your website and email footer
  • get yourself a private and a commercial price list, price commercial slots higher precisely BECAUSE they will be short notice, heavier duty cleaning, a higher risk of cancellation or amendment etc.

Get into the habit of double checking peoples addresses against things like airBnB so you make sure you are not being swindled - if they are renting properties out they really CANT hide that easily AND still advertise the property effectively so you shouldn't get too many diddling you!

WLF46 · 07/11/2016 18:19

The customer is always right, but often they are a complete dickhead as well. You have to remember that you have let them down badly, and they are the injured party here, not you. How much did she want as a cancellation fee? If it's a reasonable amount, you really ought to have offered it as a gesture of goodwill - small businesses and self-employed people especially need the goodwill of local customers. At the very least you should have offered to clean the place for free next time.

What do your terms and conditions say? (You do have them, right?)

Texts do get delayed or go missing (to the people who say "I've never had one go missing...", you wouldn't necessarily know... because you didn't receive it...).

You live and learn, next time phone them. Your comment that you find it hard to be assertive is very telling - sending a text was easier for you than cancelling by phone, because you'd have to speak to someone to disappoint them.

Avoiding doing something difficult only reinforces the feeling you can't do it and, as has happened here, it's made your life more difficult. You might find something like this useful. Learning to be assertive is like learning anything else. You start by being shit at it, and gradually get better. Some people are naturally good at it, but then they probably struggle in other areas. If you're not naturally assertive, it's only by exposure to "scary" situations that will help you overcome your fear. You'll have good experiences and bad experiences along the way, but don't berate yourself if you have a weak moment or an outright disaster when trying to be assertive. If it all goes wrong and you feel hideously embarrassed, the sun will still rise the next morning, you'll still be here, and you will be able to look at yourself in the mirror and tell yourself that you are actively trying to improve your life, which is more than a lot of people can say.

WLF46 · 07/11/2016 18:25

Another thing on being assertive, see if you can do one thing each day in a more assertive way than your natural inclination would be to do. No matter how small, practise will help and will gradually make things easier. Little things like saying "there's a queue here" when someone tries to push in, telling a cold-caller you're busy, even stopping someone to ask them for directions, any kind of action where you avoid just taking the easiest path.

Ldnmum2015 · 07/11/2016 19:06

Wlf4 I love you assumptions on me, i meant being assertive about charging her a cancellation fee from before ( terms are as such but I didn't assert them, hence why it has escalated) NOT because i was scared of making a phone, which incidentally if you read my update I had but no answer, so text instead, no room in original post and didn't think it mattered to point out, as my phone registers it was delivered so I know her phone received it. My agreement with customers is I text them the night before to confirm. If they don't confirm I don't attend. About you comment on texts going missing, I have never had a customer say they hadn't received them before, NOT how would I know if I hadn't received them. If you weren't such an assuming poster I would of probably listened to your advice on being assertive.

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Ldnmum2015 · 07/11/2016 19:14

Thanks for that advice widdlingdiddling, it has been a learning curves, def get a different set for airbnb, and will know to doublecheck. I do have a cancellation policy but its if a customer cancels on me, but usually I don't follow through on it as it rarely happens or I prefer to keep customers than get a couple of quid.

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