Did a little trip recently - 15min walk from our school along pavements in 20 zone. 10 kids from various year groups. Little local outdoor activity run by an outside provider. We were out for just under 2 hours in total. It doesn’t get more simple than this. To achieve this I had to
Email in a request to SLT about 6 weeks ago.
Fill in a long form online for county for which I had to find 2 staff members happy to be put down as emergency contact numbers on top of the school number . That involves finding those staff face to face to ask.
Send in the list of names to the staff newsletter
Email the teachers of the lessons they would miss letting them know what was going on
Risk assessment for the walk down.
Write a letter to the parents- get that checked and put onto official paper by the office team
Print off and photocopy the letter
Get the consent form proforma from the office , photocopy it
Send the letter home with a consent form- chase up the consent forms including sorting a meeting with the SEN team to facilitate consent for a child in care
Organise a TA to come with us by emailing the SEN lead and then the TA .
A few emails back and forth with the provider to sort details
Book a slot for the mini bus with office and find and ask a staff member who can drive it to be on standby in case we has an issue and needed collecting -not expecting to use it but box needed ticking for SLT.
Find some extra hats and scarves at home for kids who I know will come under dressed
Email a parent who has sent a message in (sensibly ) checking I knew about her child’s potentially serous medical need
Sort out wellies for the kids who didn’t have their own
Sort out small first aid kit for walk down from the pile of bits in our first aid room
i did the trip during time I wasn’t teaching because the alternative was to organise cover for my classes and go into battle for funding for that cover for a trip that only benefited 10 kids. This bit is on me- the school wouldn’t ever ask me to do this but it would have been the final layer of faff if I had been missing my own classes.
We had a lovely time- a quirky little group of kids got lots more out of it than was on paper and I am glad I did it .
None of these steps take a huge amount of time but they all do take time and it’s easy to feel it isn’t worth it . It’s like prepping for going camping for a night or a month- the level of prep is very similar.