Part-Time Holiday Allowance - Pro-Rata?

[NinnyNewName]

Hi all,

I work for a very small company: 25 hours per week, spread over 5 days. I have to work 5 days (Monday to Friday). The hours I work are flexible. So I can do 7 hours one day and 3 hours another for example.

I've been at the company for 2 years and this works really well for both myself and my employer (the founder).

I've always thought that my holiday shouldn't be pro-rata'd because I work 5 days. For example, if I want to take a week off I have to take 5 days, same as any other employee. However, he is making out that he's being overly generous by giving me more than he has to because he doesn't pro-rata my holiday.

In terms of hours I can see it's a bit complicated because of the flexible nature of how I work, but he knows I never take the piss (I wouldn't say: "oh, I'll take a day's holiday but make that an 8 hour day then therefore work far less during the week".

For a different reason he has amended my contract, but I want to query this point about holiday.

Can anyone with HR knowledge please tell me if I am correct and that I should get the same amount of days as any full-time employee? I've tried looking at links I can send him but things are complicated by the hours I work issue.

Thank you so much.

I worked 5 mornings a week 7.45am-1.15pm, 1pm finish one day and I had 20 days holiday and 8 days bank holiday the same as my full time colleague.

Haven't read all the replies but I work 20 hours a week mon-fri but must be split as 4 hours per day. Big company in retail sector with proper HR department etc, I.e. not small family run business.
When I moved from full time hours to this they explained I would still get same amount of annual leave as I worked across 5 days, regardless of how many hours per day.
My colleague who works 24 hours, across 3 full days has her annual leave pro rota

cabbage if I take the week off I get paid for 25 hours, same as usual. My pay never changes.

Thank you seven. Yes that makes sense.

Legally you are entitled to 30 days leave (inc BH) at 5 hours per day for it to match the FT on a pro rata business.

As you said up thread when ever you take off either leave or BH it's only worth 5 hours and he needs to trust you that you do the correct hours over the rest of the week.

Do you fill in some sort of sheet to record your working hours each day?

So the FT 40 hour week people get 30 data at 8 hours per day so each of your days is 3 hours less to reflect you are PT - I feel you may have to actually spell that out to him 😂

No timesheet, no. It's all done on trust which we have always both been very happy with.

I would start keep one in excel, I think although he trusts you it may spell it out to him when he can see in black and white what hours you work each week.

So 22 days & 8 BH is 30
Days at 5 hours = 150 hours.

FT get 30 days at 8 hours = 240 hours

Perhaps him seeing both in hours will make it clear to him that your 30 days are worth far "less" than theirs.

Also he offered you an extra day which is only 5 hours, 155 hours including BH which for you are only 5 hours per day.

It's worrying he finds it such a difficult concept...

Someone upthread mentioned that their annual leave records are private. Does anyone know of this is a legal requirement, or best practice?

I've dealt with HR in two different environments, big corporate and small company with 15 employees, annual leave records were on a shared drive in both

I am part time so everything is pro rata for me.
But things like holiday are done in hours.
If you take a week off, you get 25 hours of paid holiday.
If you were my employee, I would have you down as 5 hours per day, 5 days per week.
But on flexi time, so as long as you have done 25 hours each week, all is good.
Assume all your colleagues are on 40 hours?
Just to keep numbers easy.
I would give you 25/40*100 of a full time worker.

Thanks myname

I generally do do 5 hours per day but I flex when required for the business or myself.

I work on a 37.5 hour week. The F/T employees are all 40. The discrepancy was due to an error made by my boss in the very beginning. It's legacy and easier to just leave as is, apparently.