DD's expenses for using own car for work

[QuercusRose]

For someone who has to work at a different branch of a company to usual, just for one day, what would be a reasonable sum to request to cover use of own car to travel there, given that the round trip on this occasion is approximately 100 miles and normal commute is 2 miles? My DD's employer has offered her £10, but I thought £0.45 per mile was the norm. Thanks

She needs to check her contract , a lot of companys that have multiple branches will have it wrote into the contract that they expect staff to work at other sites occasionally / when need arises .
My company does this to me and I have to travel 40 mile by bus to another branch , it is a pain it the ass .

They can pay her what they like, or indeed nothing at all, unless a specified amount is in her contract.

0.45p per mile is the MAXIMUM that can be paid without tax liabiility for HMRC purposes.

Does she have business insurance?

It's my car that she drives (was a last minute request last night) and I will have to check the insurance side.

I own a little cafe/sandwich shop and we offer a delivery service. Iv only owned the business a short time and have made some huge costly mistakes as you can imagine I have an employee who delivers for me in her own car at a cost of £10 every 15 miles.
Presently Iv just been handing this cash over but I'm thinking it's better for me to pay this as part of her wage? Can anyone advise. Thanks.

Sorry Mucky1 I've no idea. Might be worth starting a thread in the business section.

I own a little cafe/sandwich shop and we offer a delivery service. Iv only owned the business a short time and have made some huge costly mistakes as you can imagine hmm I have an employee who delivers for me in her own car at a cost of £10 every 15 miles.
Presently Iv just been handing this cash over but I'm thinking it's better for me to pay this as part of her wage? Can anyone advise. Thanks.

You’re massively overpaying and she should be paying tax on the 21p per mile extra that you’re paying. You need sight of her business insurance and to be keeping proper records.

I thought that if you get less than 45p per mile, you can claim the balance through your taxation return. I recall that the HMRC site is actually pretty helpful in that respect. So if you do 1000 business miles and get 20p a mile from your employer, you can claim another 25p x 1000 (£250) from the tax man. You absolutely do need proper insurance though (Class 1 business use)

No, you can claim the tax on the difference. Ie 25p x 1000 * 20% = £50

Fuel alone would be more than £10, surely? DH’s (large, reputable) company used to pay him 33p a mile - that would be £33 for 100 miles. In a 1.6 diesel car his fuel would have been around £12 of that.

If it’s a one-off (?) OP’s DD isn’t going to start claiming from HMRC for the difference (& it’s not even her own car!).

Her employer should be paying the full cost of fuel plus a bit of wear & tear on top. (Or else provide a company vehicle for her to use instead).

& what if she didn’t have use of OP’s car at the drop of a hat?

It was pretty much a one off. I'm sure I only have her on my insurance as domestic and pleasure use, so she won't be able to do it again. It's only a Saturday job so over the whole year I don't think DD earns enough to be claiming it back through HMRC anyway.

I think they were expecting her to get 2 trains there and back plus a taxi if I was planning to use my car.

I had said this morning that I would have £10 from what they paid her for use of the car to cover petrol, then she could keep the rest, but I was assuming they would pay a reasonable amount. Both DH and my employers pay £0.45 per mile.

There should be something in a contract or handbook.
HMRC max rate is 45p/mile that isn't subject to tax, however if the car isn't insured for business use then it's arguable that they don't have to pay it.
If it's stipulated in the contract where the usual place of work is, the any travel expenses to a different location are considered business related travel so if no reimbursable, should be deducted at self assessment.

45p a mile is normal or we sometimes pay petrol receipts we tell them to fill up completely before leaving town then fill again on their return, we pay the second petrol bill

I would expect 45p a mile. Otherwise she should get the train and they can pay for the ticket.

My work pay 40p a mile. If it was a one off I’d at least expect them to cover the actual cost of the petrol.

I'm sure I only have her on my insurance as domestic and pleasure use,

She’s not actually covered for commuting either?!

Normal car insurance usually covers social, domestic and pleasure - and travelling to and from work. And that is what she was doing, albeit a far longer journey than usual.

Do you use your own car to go to work? If so, she would be covered as well.

You will definitely need business use in your insurance or she won’t be covered.

It's more of a pain for DD to use the car to get to work than the bus, and more expensive, so that isn't covered at the moment. I have cover for commuting and business use. I'm pretty sure when I bought the cover the definition of commuting specified travel to the usual place of work, which this journey wouldn't have been, so probably wouldn't have been covered anyway.

Thanks for all the help.

Normal car insurance usually covers social, domestic and pleasure - and travelling to and from work. And that is what she was doing, albeit a far longer journey than usual.

Nope. “Commuting” only covers to one fixed place of work. Travel to other sites requires class 1 business cover.

That was my understanding of it too boobiliboobiliboo.