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Hospital won’t rebook cancelled appointment, but I can’t complain

208 replies

whatareyouwaitingforr · 15/05/2026 07:23

I have been on a waiting list for an orthopaedic physiotherapy consultation for 5 months now. I had an appointment booked, but I got a voicemail to say it was cancelled last month and they said they’d “rebook by post”. The hospital uses an app that is instant. When something is booked, it goes straight through to the app.

I know this because I work there. I am in an adjacent department to this one. So I can’t complain.

I’ve called everyday, sent emails, tried everything to get in contact with them. They don’t answer their phones, nor do they answer emails. I’m at a loss, mainly because I know after this appointment it’ll be another 6 months before I can get a scan and I’m due to go on holiday in August. I don’t particularly want to cancel, but I’m worried that waiting for this will make my insurance unaffordable.

Is there anything I can do besides PALS?

OP posts:
SpringSunshines · 15/05/2026 08:52

options

Ask the gp to refer you direct for the scan
Ask the gp to refer for IMSK or physio in a neighbouring Trust
Ask gp to send an expedite
It’s probably the wrong phone number - go via switchboard or ask pals to find out how to contact them doesn’t need to be a complaint

Bowies · 15/05/2026 08:49

PALS were helpful and able to give me quite detailed information about my position on a waiting list by directly contacting the team on my behalf, so still worth a try if you haven’t done it yet,

This wasn’t a PALS complaint, I just enquired when they thought I would be seen.

TeenLifeMum · 15/05/2026 08:45

JacknDiane · 15/05/2026 08:39

Its weird you actually work there but are asking randoms online for advice.

Working there makes it more awkward. I’m so glad my parents are getting cancer care in our neighbouring county because it’s simpler. When things don’t go right you’re essentially pulling your colleagues up on bad work. Never an easy thing. Throw in emotions of health and you get to the point you post here. I can see you doing understand but there’s no need to be rude.

whatareyouwaitingforr · 15/05/2026 08:44

Googled the PALS team for my hospital but it says all enquiries about waiting times for outpatients appointments needs to go to the county-wide referral team. Email sent to them but seeing as it was originally a 12 week wait for the appointment I’m assuming it’ll be another 12 weeks from here - I travel 16 weeks today so my hopes of having any sort of answer before I go away is nil.

OP posts:
cauliflowercheeseplease · 15/05/2026 08:44

whatareyouwaitingforr · 15/05/2026 07:26

Sorry - I don’t think I made it clear. The reason I can’t (or don’t want to) complain is because I work in elective surgery, and so if it comes to surgery my case will have the label “pals complaint”, which I don’t really want to have. I don’t want my colleagues knowing I’ve made a complaint

I work in A&E and I’ve lodged a complaint with PALS about the care I’m receiving. At the end of the day, regift if you work there or nothing this case you’re the patient and deserve the appropriate and timely care.

Imdunfer · 15/05/2026 08:42

whatareyouwaitingforr · 15/05/2026 08:25

I don’t have the means to, unfortunately

Sorry about that, I hope you get answers soon.

whatareyouwaitingforr · 15/05/2026 08:40

JacknDiane · 15/05/2026 08:39

Its weird you actually work there but are asking randoms online for advice.

I don’t really want to go spilling all the details to my work colleagues

OP posts:
whatareyouwaitingforr · 15/05/2026 08:40

Maddy70 · 15/05/2026 08:36

This. I don't understand why you haven't spoken to them ?

I’m not in their building?

OP posts:
JacknDiane · 15/05/2026 08:39

Its weird you actually work there but are asking randoms online for advice.

whatareyouwaitingforr · 15/05/2026 08:39

Wonkywalker · 15/05/2026 08:36

I would try Pals but being realistic your physio will either say some physio and give you a sheet and send you on your way or refer you for an X-ray - possibly an ultrasound but not an MRI.

where I live non urgent X-rays and ultrasounds have a 6 week wait - my ct and mri scans are sometimes quicker.

I think I would accept it won't be sorted by your hols but you can get insurance - enjoy your hols.

if you think you know what you have as a condition there are good physio videos for the various conditions on Scot's NHS - I discovered this years ago after I had online physio during the covid era but the physios then could not offer that as they were transferred to recovering covid patients - who could actually walk - even the physios thought it was bizarre.

The physio I saw has told me the process, I’ll be referred for this, sent for an X-ray to rule out arthritis (which she’s confident I don’t have) and then on for an MRI. So it’s just how much of this will be done by the time I get on holiday. It’s just so infuriating that it’s been pushed back so much already

OP posts:
whatareyouwaitingforr · 15/05/2026 08:38

TeenLifeMum · 15/05/2026 08:35

Pals is appropriate but really uncomfortable when you work there. I’m needing to complain but I’m hoping they’ll respond before I have to because I work in the trust my role works closely with the pals team. Working in a hospital is weird because you’d never tell a colleague the details of your health issues. Knowing there’s a group of people you work with who’ve seen your vagina is also a thought to bury deep.

I’d see if my gp could chase the referral in the first instance op.

It’s so awkward isn’t it?

OP posts:
Ineffable23 · 15/05/2026 08:37

I get they're not where you are but I would see if I could physically go and visit wherever they've been moved to. Or look them up on the staff system and ring them through that route?

Wonkywalker · 15/05/2026 08:36

whatareyouwaitingforr · 15/05/2026 08:08

I didn’t realise you could do that. I may well reach out and just explain that I don’t want to complain, I just want some idea of timelines as I’m travelling at the end of the summer

I would try Pals but being realistic your physio will either say some physio and give you a sheet and send you on your way or refer you for an X-ray - possibly an ultrasound but not an MRI.

where I live non urgent X-rays and ultrasounds have a 6 week wait - my ct and mri scans are sometimes quicker.

I think I would accept it won't be sorted by your hols but you can get insurance - enjoy your hols.

if you think you know what you have as a condition there are good physio videos for the various conditions on Scot's NHS - I discovered this years ago after I had online physio during the covid era but the physios then could not offer that as they were transferred to recovering covid patients - who could actually walk - even the physios thought it was bizarre.

Maddy70 · 15/05/2026 08:36

shellyleppard · 15/05/2026 07:27

If you work in the same building could you just pop in and ask them?

This. I don't understand why you haven't spoken to them ?

whatareyouwaitingforr · 15/05/2026 08:36

Tryonemoretime · 15/05/2026 08:32

I find it strange they don't get cancellations! People have to cancel for all sorts of reasons- they get Covid, bad coughs, family bereavement etc.

Yeah I think that line was bollocks, but that was when I was trying to get the initial appointment moved forward a little. It’s just so frustrating

OP posts:
TeenLifeMum · 15/05/2026 08:35

Pals is appropriate but really uncomfortable when you work there. I’m needing to complain but I’m hoping they’ll respond before I have to because I work in the trust my role works closely with the pals team. Working in a hospital is weird because you’d never tell a colleague the details of your health issues. Knowing there’s a group of people you work with who’ve seen your vagina is also a thought to bury deep.

I’d see if my gp could chase the referral in the first instance op.

Wordsmithery · 15/05/2026 08:34

There are plenty of routes you can at least try. You have the added advantage of working for the NHS so you understand better how it all works, unlike the rest of us who have to navigate the complexities of the NHS without the benefit of insider knowledge.
PALS is exactly for this - liaison. Never mind what your colleagues think - and how would they even know?
Or you could phone the physiotherapy team and ask for advice.
Or you could turn up at Ortho reception and tell them you're not going away until they tell you who to speak to.
Or you could suck it up and pay the extra insurance. Again, this does happen to many others. Annoying but a fact of life in modern Britain.
Finally, you could go private if your holiday is actually at risk.

Pinribbons · 15/05/2026 08:33

I'd pop next door and ask them?

My friend, who works in admin at the hospital seems to be able to help with appointments in any department. There must be someone you know?

Tryonemoretime · 15/05/2026 08:32

whatareyouwaitingforr · 15/05/2026 07:31

Because it just makes me look difficult and I’m not really after that, I just want to know when I’ll be seen. I’ve emailed them and said I can take cancellations as the actual physio building is about a minute from where I work, but they say they don’t get cancellations.

I find it strange they don't get cancellations! People have to cancel for all sorts of reasons- they get Covid, bad coughs, family bereavement etc.

whatareyouwaitingforr · 15/05/2026 08:30

ByQuaintAzureWasp · 15/05/2026 08:26

My guess is that insurance will decline you. Declined my husband being investigated for tinitus!!! We had to go private.

Mine is pretty good, they let me travel 10 days after surgery last year and they didn’t care!

OP posts:
ByQuaintAzureWasp · 15/05/2026 08:26

My guess is that insurance will decline you. Declined my husband being investigated for tinitus!!! We had to go private.

whatareyouwaitingforr · 15/05/2026 08:25

Imdunfer · 15/05/2026 08:24

My husband is currently paying £50 a session for orthopedic physio from a Spire hospital, is that an option for you? We paid £250 for a CAT scan last week and £250 to see an orthopedic surgeon tonight. The diagnosed part of private medecine can be surprisingly affordable.

I don’t have the means to, unfortunately

OP posts:
Imdunfer · 15/05/2026 08:24

My husband is currently paying £50 a session for orthopedic physio from a Spire hospital, is that an option for you? We paid £250 for a CAT scan last week and £250 to see an orthopedic surgeon tonight. The diagnosed part of private medecine can be surprisingly affordable.

whatareyouwaitingforr · 15/05/2026 08:24

ExtraOnions · 15/05/2026 08:23

Use your connections and find a name of someone who works in bookings .. not a mailbox a name. Mail them, from your work mail, so they see you work at the hospital

I’ve tried! It just bounces back. It’s a joke. I’m going to email PALS this morning I think

OP posts:
Froschlegs · 15/05/2026 08:23

whatareyouwaitingforr · 15/05/2026 08:12

I’m waiting to be booked. It’s been four weeks since it was cancelled and nothing. I just need a date for an appointment, so I know whether I need to contact my travel insurance or not.

I’ve done everything. Voicemails, emails, even a message on our app!

I suppose the only good thing about this is that the longer I wait for this initial appointment the sooner treatment comes because my pathway has been ticking for ages. Small positives I guess!

This is all fairly standard. Takes ages now and I don’t think 4 weeks is actually that long. You should definitely let your travel insurance know if you are waiting to be assessed.

leave them a voicemail asking them to contact you.