Any accountants /auditors- cheekily asking for advice

[yummyyummyyummy]

i have just taken over as manager of a small company , a recent acquisition of a group.
I don't know a lot about systems etc but my gut feeling is that this is not right..
3 clerical staff in the office.
One person
1 orders stock
2 receives it & passes it to warehouse.
3 Records stock movement
4 Occasionally Sells stock direct to walk-in customers
5 authorises invoice for payment and passes it to HQ for payment with no supporting info eg GRN.

HQ have no access to costing programme. As far as I can see purchases in stock system not reconciled in any way with completely seperate accounting software (only thing reconciled are sales invoices)

Sorry got to add that the accountant who has been there since the year dot thinks its fine ?

Whilst segregation of duties can be an important element of internal control, that importance is IMHO often over-emphasised. It is impossible to comment on a particular situation without an analysis of the whole of the systems and controls in the context of the group's Internal Control Framework, but if you have concerns do you have a contact in group finance you can talk to? Or your line manager?

I'm presuming they have an annual external audit - surely they would pick up on any failings this system would have.

It doesn't sound like the kind of tight ship I'd like to lead though. I'm a bit anal about reconciling and checking and double checking.

One of my ex clients was willing to absorb the amount of mistakes they made against the cost of me finding them all (and there were a fair few!!)