NHS records question

[myyoungerself]

I'm after some help with the nhs.

Does anyone know how long non-clinical employee records are kept - and would they keep records on someone who only spent a couple of days in the role? (at the time it was a fixed-term role and I had 2 bereavements fall just before I started so it was very awkward and I seem to recall the role being quite different to what was advertised, added to which I was in a bad headspace) although I didn't leave under any crossed words.

I had been informed of the trac account being deleted, now unable to log in and it requires me to completely re-register and when I've looked up a contact name that I had in 2021 they seem to have moved on themselves.

Is it trust specific? thank-you

Employee records are normally kept for 6 years after you leave.

Payroll records are kept for 10 years.

aha thank-you, it just got me wondering after I had to re-register to submit a job application to one of the nhs's health partners/contractors through trac and then it only asks for a minimum of 3 years' work history and references.

Registration for trac seems to expire quite quickly. I had to re register again to complete a DBS check this year, last on it a year ago to complete some shortlisting for a role and IIRC had to re-register then as well.

I must be evil, my trac from a successful application only 'deleted' this January (2026) when I checked through my email inbox.

In mid 2022 I was still being chased that my physical id hadn't been seen in person for the job nor a lanyard issued, for a role I should have started in Nov 21 as if they thought I was still there.

The nhs offered me an interview despite being an ex employee just days before 3 years and so did their partner whom I have never worked for, for next week.

Just got to get past who the lead interviewer is for nhs.