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Help me to frame this flexible working request please

10 replies

Willowskyblue · 21/03/2026 12:08

I am 62 and work full-time, term time only in a non-teaching role at a school. I am increasingly finding that I am feeling that I am being run into the ground i.e. increased workload, staff cuts etc. During the 10 years I've been there I have had two major heart issues - one last year as the direct result of a serious incident at school - so my health has been affected. I can't afford to stop completely yet though.
I would like to drop down to 3 days a week from September as I am running out of gas and need to look after myself. The plan would be do work p/t until I am 65 and then retire.
I've read our flexible working policy and it's pretty standard i.e. apply, give reasons, await result and if no, await meeting. I'm aware approximately 60% of my colleagues work part time i.e. flexibly.
What should I put down as reasons please to be taken seriously and to avoid pushback? I don't really want to play the health card but can't ignore it as an issue. I also can't ignore the fact that I am now doing more work than ever due to colleagues not being replaced and it is taking its toll. I work hard, efficiently and am quick to get things done, which may make it look like it's an easy job. it is not!
My line manager is the Principal and they will make the decision. They are almost obsessed with cutting money, even though the school has a considerable sum on deposit, so my reduction in hours could appeal to that part of their thinking as I am well paid. I am in quite a niche role and cover quite a few areas within the school.

Given the staffing cuts, with more that I am aware that are coming, I don't see who would pick up the work in my absence, so that is what worries me about possibly being turned down.
I hope I've given enough background but please help me to frame the reasons.

OP posts:
AbzMoz · 21/03/2026 12:30

I am planning on raising a request under our Flexible Working Policy to amend my contracted hours and would like to discuss that with you.

From the start of the next academic year, I propose to reduce my hours from 5-days (M-F, 8am-3pm) to 3-days (M-W, 8am-3pm).

I hope the timing of this request gives you sufficient notice to adequately consider it and address resourcing.

TartanMammy · 21/03/2026 12:47

Is there a phased retirement policy? This might be more suited than flexible working.

I would just say for health reasons you need to slow down for your own wellbeing.

nc43214321 · 21/03/2026 13:26

Yes look into phased retirement under ill health 😊

RidingMyBike · 21/03/2026 14:52

Would it be better to request an Occupational Health review and then put in a request for phased retirement on the back of the OH report?

7238SM · 21/03/2026 14:58

No help with wording, but I'd be very cautious if you drop days, then you aren't expected to continue doing the same amount of work! You'll need to be VERY firm on boundaries and only doing your allotted time. I hope it goes well x

SilverGlitterBaubles · 21/03/2026 16:54

As PPs have said I would request this on health grounds, it shouldn’t come as a complete surprise if they have witnessed your health struggles.

nc43214321 · 21/03/2026 19:04

Yes I would imagine a lot of people do this, you can only ask the question. Council are all about employee well being and supportive management from my experience.

decorationday · 21/03/2026 19:09

Explaining that you are making a flexible working request to allow you to manage your health challenges isn't "playing the health card", it's stating a perfectly reasonable fact. That is why you want to change your working pattern.

Willowskyblue · 22/03/2026 11:06

Thanks all - that's very helpful.

OP posts:
GinandGingerBeer · 22/03/2026 16:21

Check how your pension is calculated before you reduce your hours. (One of mine for example, is based on best salary over last 3 yrs so it could impact your pension significantly)
Can you take partial retirement instead then you’ll have a similar income to now?
what’s your flex working policy? Ours you have to explain how /if the business is impacted - is there adequate cover for the other days?

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