I didn’t sleep all night worrying- I feel sick with anxiety over this.
Basically, I’m a casual worker and my line manager allocates my exact hours on the system each week. I then submit a monthly timesheet based on those hours I worked.
Recently, there was a system glitch where it showed around 34 extra hours that I shouldn’t have had. I flagged this to Payroll immediately. They said they would speak to their manager about removing them from my system, but they didn't. I the correct amount though and I submitted it properly.
Then I realised that back in October, when the new app was introduced, one of my entries had been duplicated for a day, meaning I accidentally claimed 3 extra hours without noticing. I only picked this up this month when submitting my January timesheet. I’ve emailed Payroll to ask for those hours to be removed from this month's pay and I’m waiting for their response.
So those parts are straightforward.
What’s worrying me more is that when I went back and reviewed my timesheets on the old system from July to September (I hadn’t worked with them for six months before that), I realised some of the daily entries were messy. The total hours claimed for the project are correct and the system wouldn’t even allow me to exceed my allocated hours anyway but I sometimes put the wrong hours against the wrong days. Reason being, I submitted the timesheets very late and I was also going through nasty breakup with ex husband, we were in court, my head was battered.
For example, I might have written 4 hours on a Monday when I actually worked on the Wednesday. In some cases I missed days and added the hours into the following month instead. The timesheets look very clumsy and unprofessional, even though:
• The total hours claimed were correct
• I wasn’t overpaid
• I never claimed extra hours beyond what my manager allocated or requested more.
• Payroll processed them because the totals matched the system
I’ve worked with this organisation for four years and have never had any issues before.
My concern is whether old timesheets from last year could be checked against schedules in detail, and if so, what would happen even though there was no overpayment and most entries are correct.
I’m so worried about losing my job, facing disciplinary action, and no longer being able to use the organisation as a reference. I’ve always been reliable employee and have helped out whenever I could, which is why I feel so gutted that I made silly mistakes on my timesheets.