Holidays

[Saleralor2004]

Hi

Looking for some advice if the following is correct.

I work 36.25 hours per week with the hours condensed so I finish at 12.30pm every Friday.

When putting in a holiday request for a Friday normally I would just request AM as i dont work Friday PM but my new Line Manager has said that I need to request a full day holiday and not a half day. Is this right before i go back to query,

Many Thanks
L

Is your leave not calculated in hours? In which case you would request whatever number of hours you want.

I think that would be correct, if you work long days and take one of those off you would be getting more hours of leave than a person who works standard hours so this balances it out.

Yes this is correct. You are full time so when you take a week off, you need to use 5 days, two weeks 10 days.

It depends how your holiday system and work hours are setup in the HR system.

I work 6 hour days so 30 hours a week. Our HR holiday booking system is setup in days not hours. My days are setup as 6 hours not 7.5 hour day like everyone else BUT the system takes off the hours from an hours entitlement. It took HR a while to work it out but now it works

If you work in days - I'd only take half a day for a Friday off in your situation. Like you would only take a day for the other days even though you work longer days than the other.
Ideally it should work in hours though for it to be more accurate and less complicated.

What do you do if you request leave on a longer day like a Monday, Tuesday, Wednesday or Thursday? Do you just ask for a “day”, or a day plus an extra hour or two? If it’s the former it would be correct to book the Friday as a “day”. It’d be much more sensible to calculate your leave in hours, though.

It should be in hours, I’ve not seen any that aren’t. When you claim an extended day as holiday, how have you been doing that? If you were to take the week off, do you book 5 days holiday or 4.5 days? You really should be booking 5 days for to the extended hours you are working.

Your holidays should be calculated in hours, so you book off the number of hours you normally work.

Your manager is correct. I have this same arrangement at work, where I condense my hours to finish earlier on a Friday.

My working week is 37 hours. It doesn’t matter how I work those 37 hours. I could do 10 hours on Monday, 5 hours Tuesday and so on.

My annual leave days are 7hr 24mins. If I submitted only 4.5 days of annual leave, that’s only 32hr 42mins. I’d still owe my work 3hr 42mins of time to make up the full working week 37 hours.

The annual leave you request for Monday - Thursday is only for 7hr 15mins, not the longer hours you usually work on those days to cover your early finish on a Friday. In your case, 4.5 days of annual leave is 32hr 37 mins, so you’re not covering your full working week with that request.

Just to confirm, my holidays are not in hours, I still get days. But if I book off a Monday - Thursday, I do so in the knowledge that I likely won’t have enough flexi time built up to cover my early finish on the Friday.

Your manager is correct assuming that your HR system is set up to correctly recognise your arrangement (this is a big assumption!).

Ours is days/half days for full-timers and hours for part-timers.

It would make more sense for it all to be hours, but this is the least of the issues I have with the HR systems...

@Saleralor2004 You definitely need to work your leave in hours, you are currently gaining on BH and full days by only taking a “day”.

The way to think about it is how many hours do you work = how many hours you get paid on a day you take leave = how much leave you take.

You can see it’s unfair on a Friday but it’s equally unfair on a BH.

Those saying your manager is correct are wrong. With a working pattern linke this, your holiday should be calculated in hours, not days. The way your employer is currently doing things mean you will get too little holiday if you take most of your days off on Fridays, too much if most of your days off are on other days.

If you’ve already done 4.5 days then you’d take half a day off