I took on this job as the description (loose loose tasks) was for an office manager.
However, I am now also in charge of:
booking and overseeing Fire risk assessments, fire alarm testing, pat testing, ECIR testing.
Arranging LOLER service of cranes.
Arrange service of forklifts, plus getting the gas to run the thing.
Tracking when all these run out.
Arranging services for office and workshop equipment, plus work vehicle.
Sorting out the internet providers, printer rental.
Rent and rates updates to council/gov.
Sorting cleaners.
Sorting external works.
Sorting medicals and immunisations for staff.
Assisting with preparing tenders.
Preparation of risk assessments and plans for projects/jobs.
Tracking purchases for projects.
Sourcing staff for projects.
Speaking to clients and BD when required.
Processing the invoices of the freelancers (but not input to system as parent company does this),
Calculating and logging CIS when required.
Issuing invoices to clients - and then chasing said invoices.
Ordering lunches and doing any purchasing for cleaning items, food items, stationery items.
Being point of contact for the landlord.
And recently it was also in contacting the solicitors and head office to try and sort out a lease to be agreed/signed.
Plus lots of other bits and bobs.
Last year I was also orchestrating a building move, and now tasked with looking for other properties for a possible relocation.
I dont manage any budgets as that is done by the commercial manager and head office, but obviously I have to keep spend to a minimum where possible whilst keeping quality and the safety of the equipment needed.
I've been told that this now sounds more like a Facilities manager role!
What is an issue is that this company only give pay increases off the back of Appraisals based on job description - and the KPIs that come from that. Works fine for other positions but there are NO KPIs for my role. Its very much just a don't drop a plate, or betray the boss sort of measurement.
Now obviously I don;t want to seem ungrateful as I have a job, BUT, also my salary was agreed on the tasks/Job Description that I was given before. NOT on all of these other things.
I was told I could go for a role they are trying to fill and that would give a salary raise (current person doing it gets 2x my salary but has like different industry specific skills - and 0 office based skills!). And not that it makes a difference but from starting to now I have also gained a degree (not in an area related to this industry).
I am really NOT an outspoken person, so I am not sure how to approach this. Part of me feels I should take on either Prince2, FM training or my boss also suggested MBA, but BUT, I don't know if that would change anything as far as the company are concerned.
Also, since I feel I don't fit in a particular role I am not sure what I could go for if I looked for a new job, or how to describe what I do!