Annual leave

[Noudi]

Hello all. I work in education and I am decreasing my days to 4 per week. My annual leave has dropped to 28 days. Anyone knows for every week I take off work( Monday to Friday) how many days will be deducted from my allowance?

will it be 4 , as I will be working 4 days per week?

Thank you!

Yeah it will be the number of days in that week you would have been working.

Remember you may need bank holidays adding in pro rata if you are meant to work Mondays.

Thank you for your reply. I will be working 4 days over 5 days . Meaning that I am decreasing the working hours per day . I asked HR ,they seem to have confused me. They said that any day I book will be taken off the 28 days please entitlement. they did not actually replied my question.

Then they should work out your annual leave in hours instead - that’s slightly different.

Are you decreasing your days? Or your hours?

It sounds like you’re reducing your hours ratger than days.

If you’re still working normal length days and doing 4 days a week then a common approach is to count annual leave in days and take them as days.

If you’re working shorter days, 5 days a week then there are two approaches.
Either; your leave is counted in standard and working hours length days and gets reduced to whatever % you’re working of full time. But those days count as full length days, so if you’re taking one of your shorter days off you only take 0.8 days leave not 1 day.

Or.

Your leave is counted in ‘your normal day’ length days. So if you work 5 short days a week, you keep the same number of days leave as someone who works 5 full time days a week - but your 1 leave day is only worth how many hours your shorter days are. Whereas the full time persons 1 day is worth 8 hours.

If you are working less hours over 5 days you still can count on days eg I work 4 hours per day but 5 days per week and I get all bank holidays plus 25 days a/l

thank you all for your reply. My contract have got specific hours. I have to cover them whether it is over 4 or 5 days. For those specific hours I am entitled to 28 days of annual leave.yes, days! I asked HR if I will be taking hours off instead of days off- they reply was days ?!

You might be better chatting with your line manager.

https://www.gov.uk/calculate-your-holiday-entitlement

4 as you work 4 per week

Edit as read you are working over 5 days. Should be 5 days then, or if you work unequal days should be calculated in hours.

What are your set days/hours of work ?

You need to have it calculated and then use it in hours. If your contracted hours remain the same you should retain the same amount of leave, but if you work all your hours over 4 days your working day on these days will be longer, so you will need to use more hours than a ‘standard’ day to take a day off. Hence why it needs to be calculated in hours.

How many hours are you working? How many hours are full time hours? What is the annual leave for a full timer?

Your leave needs to be calculated in hours. Everyone at my work is encouraged to work a 9 day fortnight. That means 9 days of 8.11 hours every fortnight. If anyone who works that pattern takes off a whole week that is one of their 4 day weeks they would use 32.44 hours. If it was one of their 5 day weeks they would use 40.55 hours.

If they were working a 4 day week but still FTE every week it would be 36.5 hours that is used because that's a full week's hours and that would be their working week.

Days are irrelevant.

@ByQuaintAzureWasp i have to work 29.6 hours per week. I dropped my contract by one day. So they calculated that I will
have 28 days of annual leave .

my manager believes that for every week I take off I should be charged 4 days of annual
leave .

Are you working 7.4 days then? If you work 29.6 hour weeks and take a full week off you should use 29.6 hours.

If you usually have Tuesdays off and one week take Monday and Wednesday as holiday it should be 14.8 hours leave, I.e. 2 days.

@MrsMoastyToasty the full time contract is 37 hours per week entitled to 35 days of annual leave.
part time 4 days a week or 0.8 contact is 29.6 hours per week and 28 days of annual leave .

So are you 0.8 FTE or 1.0FTE but over 4 days? You've said both

@MrsMoastyToasty i am 0.8 over 5 days .
sorry for the confusion.

OK. So standard AL for your company is 259 hours. Your allowance is 80% of that or 207.2 hours. Your standard working day is is 5.92 hours if you are working 0.8FTE over 5 days. So if you take a full week off you use 29.6 hours.

That does really contradicting what you've said previously though about working 4 days.

What @DappledThings said is correct.
If you are working over 5 days it's 5.92 hours per day.
If you are working over 4 days it's 7.4 hours per day. (On this arrangement if you don't work a Friday for example you'll never need to book Friday as a days leave so you're not losing out).

In both cases you need to take your time off in hours, not days, as you're not working a standard length day.