How do you manage short/medium/long term tasks?

[catin8oots]

My job has always been very 'bitty' and I've managed for several years with various notebooks, Outlook reminders and my (struggling brain).

My tasks are not all the same type. Some casework, some admin projects, some support stuff.

My role is now changing and it's going to be even more fragmented, and more busy (pay rise though so hurrah)

Is there a simple way you manage your tasks? An app or something. It purely needs to be just for me to see - doesn't need to be shared with management or wider team.

Tia

I use a good old fashioned ring bound Oxford notebook, as the rest of my life is in my laptop!

I have a pack of coloured fine-liners, and start my day with making my list. The book is A4.

Running down one side, I have Immediate (need to clear that day), Short Term (these are things with deadlines, which I write next to the item) and Long Term Planning (basically ideas we've had that I haven't had time to start yet)

Then on the other side, I have: Meetings & Ad Hoc.

I cross things off when I've done them. Then, the next day I cross check what's left and add it to the list. Nothing comes off the list til it's actually done.

It really helps me understand what my days focus is and where my time goes.

Thank you. I like the sound of this. It's like my notebook method but far more fancy.

I use a Gantt chart in Excel, each 'part' of my work is on a different worksheet with the tasks set out. Friday PM I copy across all of the nexts weeks tasks on to my top 'Priorities' worksheet once the task for that week is completed I copy it back to the appropriate worksheet so when I'm coming and going at different tasks I can see where I'm up to.

A combo is a kanban board and Google calendar with reminders. My KB is set up with columns for ideas but not in production, to do urgently columns etc, doing now