Annual leave entitlement help NHS

[peekabooooooooo1991]

I wonder if any kind NHS HR people are around please...

I was working full time in NHS prior to my pregnancy. I'm due to return to work this summer and agreed with my manager I can have Mondays off (this works with baby's nursery). I am reading old threads on here but really struggling to workout my annual leave entitlement. My manager is lovely but often makes mistakes so I worry she won't calculate it properly. She told me he will calculate it rather than ask HR as they are quite slow at getting back to us in our trust.

My full time annual leave allowance is 29 days plus 8 BH. Service is open Monday to Friday but closed on bank holidays.

I will be going down to 4 days a week (30 hours) with Mondays off.

Thank you!

Not HR but used to work in NHS.

My understanding is this: you'll be dropping to 80% of full-time work hours so your leave allowance will also drop to 80% - that's 80% each of the annual leave and the bank holiday.

If the service is closed on BHs, you will effectively have 100% of BH off, and that will exceed your 80% entitlement, so you will have to work some of those hours back.

80% of 29 days ( your new AL allowance) is 23.2 days. Your new BH allowance will be 6.4 days (so if you worked mondays in your new contract you would have to work back 1.6 days over the year). So total leave (AL + BH) would be 29.6 days.How this will work in practice will depend on whether your service rolls all AL and BHs together to call it 37 days off for full timers; and whether they work your contract in hours or days.

I'm not sure if the fact that you won't work Mondays will affect this, so I'm happy to be corrected if any of this is wrong, but no- one else had replied to your thread!

And if you think your allowance has been worked out incorrectly by your management, ask your union rep to look at it.

It's much more simple than the post above.

Your holiday allowance will most likely be calculated in hours to be more accurate but it's almost 4am and I don't have the brain capacity for that, so I'll do it in days but it'll be fairly similar.

Your total full time entitlement is 37 days, working four days a week means your new entitlement is 29.6 days, I'll round to 30 for ease. You'll have to save 2-3 for bank holidays (good Friday, and any after Christmas that fall on a day other than Monday), the rest you can take whenever.

A full timer gets 37 days, it's just that companies are allowed to stipulate when they're taken, and most will insist bank holidays are taken from the annual allowance. You can't be disadvantaged by being part time so you get the same allowance just prorated, and luckily for you there aren't as many bank holidays with you having Monday as your non working day.

Google nhs annual leave calculator.
It will do the work for you. It'll calculate your leave entitlement and your pro rata ph entitlement.
Working week now changing to 37 hours so calculator may not have updated yet.

I would work it as follows based on a standard week of 37 for the full timers

29 days annual leave based on working 30 hours if the standard week is 37 (7.4 working day decimal 7 hours 24 in hours and minutes)is calculated as follows

29 x 30 x 7.4 divided by 37 = 174 hours
Bank Holiday allowance based on 8 days = 8×30×7.4 divided by 37 = 48 hours

If your non working day is a Monday you will only need to use bank holiday allowance for good Friday and whatever days Christmas bank Holidays and new years day fall on if not a Monday.

If you're not working Mondays, then you will get the total standard + BH owed to a full time employee, then you will get 4/5 of that

So 29 + 8 = 37 days @ 7.5 hours a day = 277.5 hours in total for a full time person

You are working 4 out of 5 days, so 80% of this = 277.5 * 80% = 222 hours or just over 29.5 days

If you don't work Mondays you will get bank holidays to take as normal holiday, if a bank holiday falls on one of your working days, then you take it form your leave allowance

There are only 7 bank holidays in this financial year as good Fri fell in March. This will also affect your entitlement.

In my trust managers have to calculate everyone's ourselves, HR don't do it. We have a table to help that totals up going by your contracted hours and years of service. I'm in NI so it's slightly different as we get more stat days. As mentioned, you add together your AL leave and stat days. If you divide by 5 that tells you how many weeks you get. So according to your figures, you get 7.4 weeks, so almost 7 5 weeks. In reality, that's 29.6 days. If a working day falls on a BH when the service is closed- you must use a day from your AL to cover it.

AL is normally calculated in hours in the NHS so your manager will likely calculate it in hours. I'm not going to do that here as previous posters mention a 37hr working week, I'm only familiar with 37.5. I don't want to complicate things for you!