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Support with a PIP

5 replies

Rockingthestocking · 22/01/2024 16:30

Hi all. I am about to implement a PIP for a member of my team. I have had some support from HR around completing the form, examples of poor performance, measurements and preferred outcomes. However, I have no actual experience of this formal process. I'm looking at using it as a tool to formalise their improvement. I have spent months holding regular one to ones, advising on how to improve, what they can do to work more efficiently and effectively, support is offered daily, but it seems like they lack the fundamental skills to perform as there has been little improvement without my direct and insistent involvement. Hence the decision to formalise and document the process. They have been employed for less than 2 years, but I want to help them improve and don't want to seek instant dismissal. However, the reality is that it is not a nice process to go through, and I am human and I can't help but feel like this will upset them and cause the working relationship to be fractured. I'm looking for any advice or tips to help keep this process as positive as possible. I actually think the inevitable dismissal will occur, as I honestly don't think they will be able to achieve the standards required, so how can I keep myself resilient through this? If you've been through this process, from either side of the fence, what advice could you give me to make it as smooth, professional and effective as possible? I'm nervous and would appreciate any help. Thank you!

OP posts:
Hipnotised · 22/01/2024 18:11

Make sure the objectives are SMART.

It is a very stressful time for the employee but if they're making lots of errors then needs must.

I'd keep their 2 year date in mind, be aware the stress of the PIP may lead to them being signed off work.

Neriah · 22/01/2024 18:23

Hipnotised · 22/01/2024 18:11

Make sure the objectives are SMART.

It is a very stressful time for the employee but if they're making lots of errors then needs must.

I'd keep their 2 year date in mind, be aware the stress of the PIP may lead to them being signed off work.

I agree. But I'm going to say what this poster didn't. But implied. They shouldn't be near the 2 year mark if performance is this bad. There is literally no way to tell someone they don't meet expectations. It's why you get a pittance more pay! To do that. Instant dismissal isn't the way... but clear targets and timescales are important. It doesn't happen often in my experience, but sometimes it isn't the right fit. And if that's the case, very carefully saying so (with HR involvement) may be the fairest route.

Mabelface · 22/01/2024 18:28

Make the goals very clear and as others have mentioned, smart.

Be aware of any positives and give praise for them.

Ask them if they have any specific support needs that may need investigating.

Be professional, but be empathetic with it.

Use your company policies and seek support from above for guidance if you're not sure of something.

Rockingthestocking · 22/01/2024 18:44

Thanks for your feedback. I have already applied the SMART principals, and plan to work with them to agree timescales, rather than dictate. I just wish I wasn't having to do this. I will certainly keep your helpful replies in mind.

OP posts:
Neriah · 22/01/2024 20:01

Rockingthestocking · 22/01/2024 18:44

Thanks for your feedback. I have already applied the SMART principals, and plan to work with them to agree timescales, rather than dictate. I just wish I wasn't having to do this. I will certainly keep your helpful replies in mind.

Nobody should want to do this. If you ever want to, then it's time to quit. But a good manager has to - because you must balance the needs of your other staff and the needs of the business.

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