Payroll deductions

[mcmen05]

Vice president authorised me to deduct money from peoples wages, they had been emailed earlier in year to tell them about the deduction.
I do payroll and deduced the money.
The employee emailed me I relied cc the vice president and said he authorised me to deduct.
I then received an email from Vice President saying do not cc me in emai and do not say I authorised as I work daily with these employees and want to keep on good terms with them. I am really taken aback that the Vice President is authorise the deduction bug doesn't want to be involved if employees have a query.
We not have a Hr
It is quite casual company not one rule for everyone which really really annoys me.
I just have no idea what to do.
I have been instructed today again to make few deductions.

What are the deductions for?

What is the deduction even for? Is it even legal to deduct wages without informing the employee?

What I do is say I've made the deduction as instructed. If you have any queries please speak to your line manager.

What I do is say I've made the deduction as instructed. If you have any queries please speak to your line manager.

I work in finance/payroll and would definitely do this when it comes to financial queries/deductions regarding staff.

@Krustykrabpizza they have been informed
We pay their rent if they miss a day's work without notifying anyone, we deduct rent we have paid.
They forget about the email they received regarding the deduction and when they get deduction they get annoyed.
@transformandriseup the Vp is their point of contact but he doesn't want any hassle with it

He said just email them back say its Company Policy and leave it at that.

Can't see the problem. They had been informed previously.

It's best if HR writes to them and gets them to sign a letter immediately before payroll. But that is best practice.

@Oblomov23 we do not have Hr
I do payroll but admin send me hours and deductions approved by Vice president
Of course employees are going to forget or mot read emails so when they get a deduction they want it explained and I didn't see any harm in me saying Vice President authorised the deduction. The pary I'm puzzled about is Vp saying I want to stay on good side so leave me out of reply.
It actually really annoyed me that he makes decisions to deduct but then doesn't want any confrontation that makes him look bad.
I can't even have a conversation with him as he is so senior I probably wouldn't have a job the next day, my work life would be so miserable if I confront him.