Asked to attend meetings after working hours

[WornOutReally]

I work in an office and the Team Leader has scheduled me in for 4 meetings to minute after 3pm. I finish at 3pm!
Why is it assumed I have nothing else to do after work? Does anyone else find this too? The meetings last until 4.30pm. She knows my hours.
I’ve never minuted before either.
Can they do this?

It's probably an oversight. Just remind them you're not there. No biggie.

She works the same hours as me.
Am I obliged to do the minutes for the meeting?

Just email her and say you don't work past 3pm unless it's exceptional circumstances as you'll need to rearrange your out of hours responsibilities.

I've been part time for years and this kind of thing is usually just an oversight,

Have you actually brought this up/asked/emailed that you finish at 3pm as yet?

Hopefully she’s just forgotten as opposed to chancing her luck. Just remind her in an email that you finish at 3pm and say that you’re unable to attend meetings beyond that time.

Yes emailed her earlier. We both finished at the same time and went to the car park!

Can't you just say; "Those meetings start at 3pm, that's my finishing time so I won't be here to Minute them" and leave it with her. If she genuinely is asking you to work additional hours then she needs to raise this with you, not just schedule something as though it's a done deal.

Don't just go along with it., you need to say something or she will think a) you're happy to do it and b) she's found herself a mug.

Could it be an international time instead of GMT? Do you have international clients?

Also- who normally does the minutes? Where are they? 🤔

@Wishimaywishimight I certainly have said this. She takes folk as mugs but I’m not having it from her.

Just reply that you finish at 3pm so won't be able to do it. If she wants to offer toil or payment, that's for you to decide.

@SM previously the Chair took them herself but thanks to the TL she’s dishing them out to me! At least she thinks she is!

nothing wrong with asking you can ether do it with payment /toil or say no
the thing is she organising it round numerous people not just u
and in the big scheme of things there’ll be other people’s attendance more important than the one taking notes

Yes I realise this but there was no talking about it. She sent an email with no discussion.
I may not be so important but they’re not important to me neither.

That would be changing your terms and conditions, surely?

If you're only paid til 3 they would have to pay you the extra hours if you agreed to it, as you can't be required to work for no pay.

Just day you never checked your email unfortunately and you also have a commitment after work everyday that you can't get out of either. For example a course that you have paid in advance for.

Reply that you finish your hours at 3pm. Could they reschedule the meetings to fit inside your working hours. You have other commitments outside of your hours so you cannot attend the meetings starting at 3pm.

You need to be very firm - no meetings to be scheduled outside your working hours. If they want to give you TOIL or additional payment then that’s up to you to decide if it suits you.

Just hit the decline button, as I tell my oh it's a meeting invite not a summons

Have you set your calendar up to show out of office from 3pm as a recurring meeting? That should send the message literally.

There's no need to make a big deal of this.

A simple email to say that you're unavailable to take the minutes at this meeting because you finish work at 3pm.

That's all that needs to be said.

You could say that you're happy to do the minutes if the meetings are re-scheduled to take place within your work hours, but don't feel obliged to offer that.

Do you get on well with her otherwise?

So if she finishes at 3pm too, is she going to the meetings? I’d do some sort of “reply all” to her email copying in everyone else to tell them you work 9-3pm. In case she buggers off and leaves everyone else waiting expecting you there.

‘Hi manager, I finish work at 3pm so will be unable to minute these meetings. If you are able to have them rescheduled to within my working hours then I will be happy to support’.

So we are a very small company. I just arranged an important meeting, the person who took minutes previously isn’t available, so I asked my colleague if she would do it. She only works part time so it would go out of her normal work hours. Anyway I asked her, as in actually spoke to her about it, she agreed, and it was agreed she will get time off in lieu to make up for it. Everyone is happy. Also it’s one single meeting, not 4

Just tell your manager you finish work at 3pm and you aren’t available to take minutes. Or if you are actually ok with doing it, say you want confirmation of whether you will get overtime or toil as it’s outside your normal working hours

Thanks all, this is helpful.