28 hours a week - holiday entitlement

[Aria20]

Hi can anyone knowledgable explain how this works? Previously worked term time only so not had to consider annual leave and bank holidays.
If I take a job that is working 28 hours out of a 37 hour standard working week and full time workers are entitled to 20 days + bank holidays, how many days holiday would I be entitled to? Also if I don't work Mondays - am I still entitled to bank holidays as the majority are Mondays and get to take those days at another time or do I just lose out as I would be off anyway? Thanks all - I don't want to appear "grabby" about holidays but I need to work out childcare arrangements as 20 days won't cover much of school holidays anyway let alone once it's been pro rata for hours worked!

Do you do your 28 hrs equally over 4 days Tues to Fri? If so you would get 4/5ths of the annual leave of a full time person.

I work 3 days Tues-Thurs and I get 3/5ths.

Also get the same ratio of bank hols to take when I like, minus the ones that fall on a day I work (usually only a couple at Xmas)

The total number of days holiday (in full days) you get would be:
(28/37) x (20 days leave plus number of bank holiday days) = your holiday full days

If full time is 37 hours a week, then a day is 37/5=7.4 hours long

Multiply the number of days of holiday you calculate in step one, by 7.4. This is the number of hours leave you get.

Then whenever you need to take leave, take as many hours leave as you need for a full day. If your working day falls on a bank holiday you also have to take your normal working hours that day off as leave, cos your bank holiday hours are added in and are part of your overall leave hours now.

If your workplace insists on some bank holidays having to be taken, then check with them how it works.

I am PT. I work 32 out of 37. My annual leave is pro rata and so are the PH to give me a total amount of leave in hours. From this I have to take all the PH and the rest is AL for any other date.
When the Queen died and KC3 was crowned we got an extra PH and that buggered everything up.

your hours equate to 0.756756756 of a fulltime employee therefore rounded you would be entitled to 156.80 hours (this may be rounded to 157 - check policy) per year (this includes bank holidays at 8 days for 2023). You would need to take off the bank holidays which you should work (any that don't fall on a monday) and the rest is annual leave to book.

Argh it seems really confusing!! I haven't got the job yet so just trying to get an idea of how it would work. If I worked the 28 hours over 5 days would I be entitled to the usual 20 days plus bank holidays as this may be better?! I am also undecided whether it is better to work Mondays or not out of the 4 days - if I get a choice!!

Some companies seem to offer much more generous annual leave policies than others....

In a normal year there are 8 public holidays so all employees working 37 hours per week get 28 days holiday although some will be automatic (i.e. not of their choosing) because they are public holidays.

If you are working 28 hours per week that equates to 76% of a full-time working week. 76% of 28 days holiday is 21.28, so you are entitled to 21.28 days but if any of your working days fall on a public holiday this will be deducted automatically.

If you want more freedom over your choice of holiday dates don't have Monday as one of your normal working days.

My response above assumes that you are only working four days per week. If you work your hours over five days you'd be entitled to 28 days same as anyone else (just your days are shorter days).

Forget about days and look at it in hours, as others have said. Regarding days, if you do all your hours over three days and want to take a whole week off, you'll take three days leave. If you do your hours over 4 days and want to take a whole week off, you'll take 4 days leave. But in both instances you'll take 28hours leave.
So look at how many hours leave you get.

We are always having this kind of scenario in work.
It helps if you convert the leave allowance to hours, and your own hours to a percentage of full time.
So at our place a day's leave is 7.5hrs (full timers work 37.5 a week). Basic leave allowance is 30 days a year including PH.
So 30 x 7.5 gives the leave hours for a full timer.
Now I work 54% of full time so get 54% of full time leave.
Mine is complicated as I get 3 extra days for long service. So I work out 54% of 22.5hrs and add that on.

@AKAanothername thanks that makes sense about not choosing Monday then if I get a choice or possibly working across the 5 days.

Thanks everyone!

I've done various different combinations of hours/days over the years. Your company may have a specific policy so it would be good to check.

However a pretty much standard practice would be, as said above, if you work your hours evenly over 5 days, then a day is a day and you'll get 28 Inc public holidays, all 8 ph days may or may not be fixed. If you work them over 4 days, your entitlement will be pro rated into hours most likely but effectively you now need the same amount of your holiday hours for a week off as you did in days.

In my experience, working over 4 days with Monday as your non working day works best as the majority of bank holidays fall on a Monday. That means you get credited the hours for those days back into your holiday entitlement meaning it gives more scope for using them when you need them.

Greetings all,

Please I have a situation I need a clearer answer about.
I am contracted for 37hrs/week and I work 3days. My employer says I'm entitled to 16.8 hours because I'm doing 3days as against other staff that are doing 37.5hrs who are entitled to 28days

@Ogadinma Sorry, I'm not quite clear on what your situation is.

Do you work 37 hours over 3 days or is your full time contract for 37 hours but you work 3/5ths of that? Other staff work 37.5hrs a week (presumably that is their full time contract and get 28 days (inc bank holidays?) and you are getting 16.8 days or do you mean 168 hours?

If you can clarify then we might be able to give you a steer but you are probably going to have to look at your contract also to see what it says.

Let me explain further;
The contract for others is 37.5 hours for 5days, but I was able to negotiate 37hrs for 3days on a full-time basis.
Now, my holiday is being calculated as (part-time 3days) for 16.8days while others working 5days are on 28days full-time annual leave.
I'm asking, is this calculation right or should I have been given more days as annual leave since I work almost the same number of hours but in fewer days. (3days)

Yes, the 28days is inclusive of bank holidays

No they are correct because you are getting more hours of AL for each day - so your total AL hours is the same as your FT colleagues.

If you had 28 days of AL but worked your 37h over 3 days you would get just over 9 weeks of leave, whereas your colleagues would have 5.6 and that would obviously be unfair.

You should get all 8 bank holidays though.

ok so if you look at it as your colleagues get 4 weeks off plus 8 bank holidays, you should also get 4 weeks off plus bank holidays. Those bank holidays would be equivalent to 8 days of normal hours but your days will be 12.3 hours instead of 7.5 that the other staff do. So effectively if you take that 60 hours and divide it by 12.33 then it comes to about 4.9 days. I'd guess the difference between the 37.5 and 37 hour contract accounts for the stray 0.1 of a day. So your 4 weeks is 12 days and you get 4.8 allocated to cover your bank holidays which, depending on which 3 days you work, may or may not fully cover the bank holiday days that the work is closed. That all comes to 16.8 days, so it seems accurate to me.

To reiterate, your days are roughly 12.33 hours, so multiply that bu the 16.8 and it comes to 207.14 hours off. Your colleagues on a slightly longer contract are getting the 28 x 7.5 hours off which is 210 hours. the slight difference is because you work 98.67 of a full time contract.

The 28days of annual leave is inclusive of bank holidays and, my annual is calculated at 7.5hrs, meanwhile on average I work 12.5hrs approximately

Sorry, I’d missed the bit about bank holidays being included in the 28 days. So essentially FT employees are entitled to 20 days (4 weeks) plus bank holidays.

@BigBoysDontCry has explained it better above, but work are correct. You get 20x7.5h of annual leave, but as you choose to have working days that are 12.5h long you get fewer days but the same hours/weeks off as your colleagues.

If you were to have 20 12.5h days off you would be getting far more leave than your colleagues - 250h/6.6w a year vs 150h/4w per year.