Pay adjustment after leaving part time term time only post

[NeedSleepNow]

I will soon be changing job and wondered if anyone could help me with the pay adjustment calculations.

My current role is 3 days a week, for 39 weeks of the year plus holiday pay (5 weeks I think), pay is split into 12 equal monthly installments.

Payroll have informed me that when I leave I will have been overpaid by roughly 3 weeks pay as I started in March 4 years ago so will have been paid more from March to August than actually worked. I am not sure they have calculated it all properly so I'm wondering if someone could help with how I can check their calculations.

The thing I wonder about is that I started in the march 2019 working 2 days a week, then in January 2020 increased my hours to 3 days a week, then worked 3 full years at 3 days a week, then a part year also at 3 days a week from Jan 2023 to end August 2023.

My thoughts were that they should really look at any overpayment from March 2019 to end Dec 2019 working 2 days a week from when I first started, and then add that to any overpayment from the Jan 2023 to end August 2023 working 3 days per week. Payroll have said they only consider the final year of employment and always look at the anniversary of when you joined through to leaving date, change in contracted hours, payrises are irrelevant. Is this correct? I'm a bit confused by it all!

Why would they take previous years into account? You’ve worked those and been correctly paid for those. The over payment is for the current year so if they use anniversary, rather than 1st Jan, they take from March start date to end of employment.

The previous years are done, I agree with your HR department that they only need to look at the current year. As you haven’t posted how many weeks you have worked and how many you have been paid for, nobody on mumsnet can calculate this for you. I honestly think the best thing to do is to ask your HR team to walk you through their calculation.

Thank you, I will ask HR to talk me through their calculation

Check your paid holiday entitlement as well, you should be getting at least 5.6 weeks, not just 5!

Thank you I will check.

Your union should be able to look at this for you.

That's a good idea, thank you. I will speak with them.

I'm only querying it as I have had so many problems with the payroll department and them not doing things correctly. My understanding is that they should calculate any over/under payment anytime there is a change in pay or contracted hours which I don't think they have done properly over the years.

You will be getting more than 5.6 weeks if working in education.

Worked in education for 25 years plus and never 'docked' pay when somebody was leaving. How ridiculous. I would tell them, in writing, that I consider such to be an illegal deduction from wages.
They should have adjusted your pay properly March-end August in the first year if they wanted an adjustment - which is what you said in original post.
If they say they are going to do it for this year (when you've worked the full academic year) put in an official greivance immediately in writing.
They clearly do not know what they are doing.

It’s not docking pay, it’s just ensuring the pay is correct for the time worked. I have an annualised contract and work more or less throughout the year. It balances out over a year but if I left partway I’d be owed extra or have to repay.

Those weeks are unpaid though what they tend to do is school weeks x hours worked x hourly rate plus applicable holiday pay for the year. Divide that by twelve and you get your monthly salary.

In simplistic teems it is docking pay, or the proper terms adjusting pay or illegal deduction from wages. If they are ensuring pay is correct for tve time worked they should be looking at March 2019 to 31.8.2019 at that time, not 2023/2024, when she has worked a complete academic year.
The simple question ... was she overpaid in the current academic year? The answer is 'no'.

It's quite an old post now, as I left my job almost a year ago!

They took a very hefty deduction from my pay when I told them I would be leaving, this was before I had actually resigned! They only paid me £150 that month (not exactly enough to pay a mortgage and support 3 children as a single Mum), I then had to get my union involved as they had removed me from payroll before I handed in my notice as I was still waiting on my dbs checks to come back for the new job. I eventually got added back on to payroll, worked a month at normal pay then resigned and they recalculated my pay and paid me more than they had deducted. I've no idea how it was all calculated and I'm sure it was wrong but I was glad to leave by the end of it all and had been paid more than expected!