Checking my rights

[Jibbajabba1]

Hello! Hoping someone can help!
I wfh, and have various online meetings with clients abs internally.

my work is telling me I should be ensuring all these meetings are recorded especially external ones with clients. However I don’t like the thought of them having me on video for all posterity - even if I were to leave. It kinda creeps me out. I do the bare minimal when it comes to social media, I only is mumsnet, don’t use any other platform as I don’t like the thought of my info and data being out there, so def don’t want a company to have it either.

can I push back and say I find it intrusive and an infringement of my rights?

thanks to any potential light that can be shed on this 🌞

(Apologies for the typos - walking and typing - as just had an email come in from my boss telling me off)

They need a record of consent for each person in the meeting in order for it to be recorded.

This would make me really uncomfortable. Before wfh and online meetings were they video taping them? It seems like a bullshit made up rule.

I wouldn't agree to it at my work and if I do anything at uni either presenting or attending then we have to get written consent to anyone.

I can't see any good reason for them to make this mandatory and I'd be asking why. At a very big push, I may consent to just audio recordings but even then...

To add, I may record meetings, with myself as the host as a form of minute taking, but I wouldn't be giving that recording to anyone. They'd be welcome to a transcript if they were desperate though.

Do the other people in the meeting know that you're recording them?

No, they don't.

However they do need to make all participants aware of the meeting being recorded and give them an opportunity to object. They then need to have a process for handling objections i.e. allowing the objector to leave the meeting, or possibly choosing not to record that particular meeting.

As an employee of the company it's going to be difficult to raise an objection that will be considered reasonable if the company has an equally strong (or stronger) argument for wanting to record your meetings.

However, you're perfectly entitled to ask what their retention period is for keeping the recordings and this can't just be "until the end of time". The business will need to justify the retention period they apply based on their reason for recording in the first place.

@GiltEdges the record can be as simple as telling everyone it's being recorded and asking if they agree.

But you need consent to process their data.

Ask your IT tean about the retention policy; for example Microsoft Teams has recently introduced the concept of retention periods for its recordings (which can be set by IT admin).

Since the introduction of online meetings with recording and transcript, I've been wary of the potential for an FOI request to include a search of recordings for specific terms/discussions. For that reason I personally delete recordings that I have made once the Minutes/Notes have been distributed and agreed.

No, you don't. Consent is not the only legal basis that companies can rely on to process personal data. They could argue that it's in their legitimate interest, providing that doing so doesn't undermine the fundamental rights and freedoms of the data subjects who are being recorded.

Oh sounds like I’ll have to go along with it 😔

Thanks for the insight everyone - wanted to be sure before trying to push back on it.