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Difficult situation

5 replies

SayMumOneMoreTime · 13/02/2022 14:08

I have a work situation I've never come across before and would appreciate some advice and different perspectives.
I am a sole trader. My work is varied but one aspect is working with groups of vulnerable and disadvantaged people. I work with 3rd sector organisations because it is very difficult to access the funding and service users by myself.

I approached a 3rd sector organisation with an appropriate funding bid and an outline of the course I could run for their service users if they were interested. They were really interested and excited and put the bid in within a week.

The first sign that things might be a bit different is that they submitted the bid without an agreement between us. They sent through an agreement for me to sign, and it outlined a course that was quite different to the one I offered. For example, my focus is on confidence building and wellbeing, they wanted the focus on a big public event at the end. I pushed this back because it isn't what I do.

Two people run this organisation, we had a meeting together and in response to my questioning their change of focus one of them (I'll call her Debbie) said 'we don't even know who you are! What is it that you do?' which I was surprised by because I had provided references, my website, examples of previous projects, access to my social media. It was clear they hadn't looked at any of it.

Anyway, the course has started and almost finished. Just before the penultimate session began, Debbie called me aside and demanded lots of changes, said the service users aren't enjoying it and I need to change everything in time for the event. I said this wasn't possible, and she shouldn't worry I know exactly what I'm doing as I've been doing it for 15 years. Debbie talked over me, and when I asked if she was going to let me speak she said 'no, I don't want to hear it'

When I delivered the session after this discussion I asked the service users if they were enjoying the content and they said they were. I asked if they would like me to change anything and they said no, they were loving it.

Basically Debbie's now sent an email with a really arsey tone saying it's a shame I'm not prepared to make a few reasonable changes. These are not reasonable changes, she knows nothing about what I'm doing and she won't listen to me at all. What shall I do? At the moment I'm ignoring the email because she sent it last thing on Friday.

How should I deal with it? Obviously I'm furious and feel like telling her to go fuck herself and that she's unbelievably unprofessional. I feel like she is massively overstepping, and trying to be my boss when I have agreed to provide her service users with what I provide to other organisations.

Any advice is welcome!

OP posts:
HalfShrunkMoreToGo · 13/02/2022 14:11

Do you have an agreed Statement of Work in place that defines the expectations/content/timelines etc?

SayMumOneMoreTime · 13/02/2022 14:18

No, because they submitted the bid before we even met in person. They said that they used what I sent them to fill it out, but I have never seen what they submitted despite asking several times. They have then sent me an agreement which I haven't signed because I am not happy with the clauses. I have been very clear with them about it.

The agreement remains unsigned because the last few changes haven't been resolved.

I have agreed dates/timeline in emails, as well as my offer outlined in detail with full costs and content, aims and objectives.

OP posts:
HalfShrunkMoreToGo · 13/02/2022 14:31

I think if you are likely to need to work with this organisation or interconnected organisations in the future then no matter how much you may want to tell her to do one, you'll have to find a professional approach to resolve the situation and rise above it.

I would recommend a clear and concise response to Debbie and to her manager if you have those details.

In it provide a summary of the services you offer as provided in 'attached' email that was sent to Debbie

List out your Concerns

  • bid deviates from services offered and was not agreed with you in advance, essentially misrepresenting the services that will be provided to the client within the bid content without your prior approval
  • changes requested at short notice which do not align to services you offer and are not feasible due to time/resource/cost required which was not budgeted for
  • advanced point in the process and as yet no signed agreement in place due to inability to reach an accord
  • feedback from Debbie is in direct opposition with feedback from service users which is unusual and make it difficult to plan suitable content/amendments

Give a Suggested resolution

  • amend contract/SoW to address concerns with clauses, this needs to be agreed and signed by xxxxx date
  • meeting to discuss content and what is feasible within agreed budget.... to amend if required to meet demands of client/service users
  • review meetings to be scheduled every xx days/weeks to enable continuous improvement and/or address and client raised queries/concerns in a timely manner.

Highlight how eager you are to seek a solution and maintain good working practices for the benefit of you, them and the client/service users.

SayMumOneMoreTime · 13/02/2022 14:35

Thanks so much for your reply. So helpful!

OP posts:
christinarossetti19 · 13/02/2022 15:48

In addition to HalfShrunkMoreToGo's excellent post, I would respond in the first instance by saying that you are more than willing to discuss making a 'few reasonable changes' but that in order to do so, there needs to be clarity about what is being changed.

You're working from the info and template that you sent. They're working from something they submitted but have declined to show to you. Remind them that you haven't signed the agreement that they sent, so that's not really relevant to current discussions.

One way forward would be to compare your agreed input for the last bit of the project with what they want to happen, and work out what is possible.

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